Migrate Data

How to Change Your Email Provider With Ease and Efficiency?

Fact-checked and reviewed in accordance with our Editorial Policy

If you are also someone who wants to learn how to change your email provider without any hassle or data loss, then this is the blog meant for you. Since there are multiple indirect ways to transfer an email address to another provider, we are going to discuss the most reliable yet simplest ones in this blog post.

Throughout this process, there are multiple steps, and each one of them has to be followed patiently so that there is no chance of human error. Therefore, in this blog, we cover everything from the reasons and manual ways to the professional utility that makes this entire process faster, safer, and simpler. So, without any further ado, let’s begin with the main drill.

Who Would Likely Transfer Email Address to Another Provider?

There are multiple reasons that make an individual do this transfer. However, some of the most common ones are mentioned below:

• Users whose current provider does not offer large storage space might switch to another provider with enough mailbox space.
• If the present email provider has safety issues, then users may also change the provider so that they get upgraded spam filtering, two-factor authentication, encryption, and more.
• Advanced business features such as integration with other tools also attract users and make them change their current email provider.
• If the current email provider does not perform in terms of email delivery, uptime, synchronization, and more, then a user searches for queries like how to change your email provider.
• In case an individual wants to move to a business email address, then they also have to transfer email address to another provider as per their domain/business name.

Quick Steps to Switch to Another Email Provider

1. Create a new account on the new email provider.
2. Enable auto-forwarding, transfer data using an advanced tool, or use the email provider’s migration option to forward the emails from the older to the newer email provider.
3. Update your new email ID on important platforms as well as notify the other crucial people in your professional circle.

How to Change Your Email Provider With Accuracy?

To transfer email address to another provider, there are multiple methods, and some of the most prominent yet helpful ones are mentioned below.

1. Enable Email Forwarding

1. Open and log in to your old email account from which you want to move to another one.
2. Now, search for Settings and navigate to Mail Forwarding settings.
3. Further, create a new email ID for the new email provider.
4. Now, share the new email ID in the Mail Forwarding Settings.
5. If any verification is required, then do that.
6. Once done, enable the automatic email forwarding feature.
7. After this, send a dummy test email to your old email account and check whether it is automatically forwarding the email to the new one.
8. Keep this option enabled until or unless you are sure that all the emails are received directly to the new email provider only.

Alert: With this method, you only transfer the new email to another email provider. It is not meant to transfer the older email history to the new one. Also, sometimes it leads to extreme forwarding delays, which hamper the overall work.

2. Use a Professional Tool

1. Create an email account with the new email provider.
2. Now, make sure that you have enabled IMAP access for older emails.
3. Further, install and run the BitRecover Email Migration Tool and select your current email provider from which you want to switch to another one.
4. Once done, select IMAP as the saving option and enter all the required credentials of your new email provider there.
5.  Finally, click on Backup to start the process to transfer email address to another provider.

Note: This is one of the most reliable solutions for this process as it is known for its data integrity, ease of use, and advanced options that make it an efficient solution. Free demo, around-the-clock customer support, and remote certified services are also available.

3. Use Migration Tool of New Email Provider

1. In case of transferring a business mailbox, turn on administrator access in the new email service provider.
2. Now, navigate to the new email provider’s Migration section.
3. Then, choose the old email service provider as the source and, therefore, enter its requested credentials.
4. After verification, choose the user accounts.
5. Next, select all the data that you want to transfer from one email address to another provider.
6. Start the process and make sure that there are no errors or skipped items throughout the process.
7. Once done, log into the new mailbox.
8. Finally, check that the process to transfer email address to another provider has been done correctly or not.

Alert: This method does not fully support all the elements, types, and structures of mailboxes. Also, when a large migration happens, it may lag or skip some data. Over and above that, it is very prone to human error.

Some Tips and Tricks to Follow

• Do not abandon your previous email provider immediately after transfer. Keep it active for at least 3 to 6 months.
• Make sure to check that the desired old emails, attachments, folders, contacts, and calendars have been moved correctly or not.
• Wait for a week or two to check that new emails are arriving in the new email provider swiftly.
• On a priority basis, change your updated email address on websites, subscriptions, banks, social media, and other important platforms.
• Take an email backup so that you always have a local copy of your crucial data.
• Update the 2-factor authentication settings to be on the safer side.
• Set up an auto-reply stating that you have moved to a new email provider whenever you receive a new email on the older email provider.

Conclusion

In total, the best solution for how to change your email provider is to rely on a professional utility. It simply moves all your data from one platform to another. And after that, you can set up auto-forwarding, change the email address from high-priority platforms, or set up an auto-reply to inform the users about your new email provider. Apart from this, all the other ways are a little complex, prone to error, and might take a lot of time.