How to Migrate Gmail to Office 365 Instantly & Securely?
Overview: Looking to migrate Gmail to Office 365 securely? You are at the right place. Whether you are switching to Microsoft 365 for advanced security, better compatibility or business requirements, this guide has got you covered.
In this updated 2025 guide, we will show you Gmail to office 365 migration step-by-step for both manual and automated solutions. Additionally, you’ll learn reasons and how to use an advanced tool for bulk Gmail to Office 365 migration with attachments, folders and labels intact. So, let’s get started.
Reasons to Migrate Gmail to Office 365
Although Gmail (and Google Workspace) is a powerful platform, many business users are switching to Office 365 for greater flexibility and security. Here we have listed some of the top reasons:
- Users can easily collaborate and integrate with Microsoft 365 Office applications such as Outlook, Word, Excel, PowerPoint, Exchange Server, OneDrive, SharePoint, etc.
- Office 365 offers users robust email and calendar management features which are efficient for business purposes.
- Microsoft 365 provides more advanced security features to safeguard businesses data instead of Gmail.
- Many organizations prefer Microsoft Teams over Google Meet due to its seamless integration with calendars, channels, file sharing, apps and more. It especially provides a complete chat history.
- It gives admins full access or control over user access, permissions, remote wipe options which is a more advanced platform.
How to Migrate Gmail Emails to Office 365 Manually?
The manual procedure to transfer emails from Gmail to Office 365 is quite lengthy and complex.
Step1- Export Gmail Data via Google Takeout
- Open Google Takeout, click Deselect all then select only “Mail”.
- After that, click Next and choose (export type:one-time, file type & size: .zip).
- Click Create.
Google will prepare your data and this may take minutes or hours depending upon your mailbox size. Once done, you’ll receive a download link via email.
Step2- Extract and Locate MBOX File
- Download the .zip file from the link sent.
- Extract it and into the folder containing your Gmail data in .mbox files.
Step3- Convert MBOX to PST Format
- First, import MBXO into Thunderbird using “ImportExportTools NG” add-on.
- Then, set up a Gmail email account in Thunderbird.
- Drag MBOX files to IMAP folders and then open Outlook and wait for it to sync.
- In Outlook, move your emails from IMAP to the office 365 mailbox.
This is how you can migrate Gmail to Office 365 manually via Outlook. While it exists, it is a time-consuming procedure filled with confusion or complexity for a beginner user. To overcome this, we recommend an automated solution, that we have discussed in the below section.
Best Software to Import Gmail to Office 365 in Bulk
In order to transfer emails from Gmail to Office 365 in bulk, we recommend the users take the help of an automated BitRecover Gmail Email Backup Tool.
This software has the potential for bulk migration process on both operating system. One can use it to migrate emails from Gmail to Office 365. The easy and self-descriptive GUI will definitely help you to begin this migration without any hassle.
Gmail to Office 365 Migration Step-by-Step Guide
- Run Gmail to Office 365 migration tool, enter Gmail account credentials and click on the Login button to continue.
- Thereafter, you can see all Gmail folders in the software window, select required folders.
- Choose Office 365 as the saving format to migrate Gmail emails to Office 365.
- After that, enter Microsoft 365 account credentials and set advance settings accordingly.
- Lastly, press the Backup button to continue the process.
Gmail to Office 365 Migration Tool Features
- It is capable to transfer emails from Gmail to Office 365 in bulk at once. Therefore, you can save your valuable time and effort from a long process.
- Moreover, this is a simple software which is a fully automatic toolkit that asks for only both account credentials.
- Users can check or uncheck only specific folders to migrate emails from Gmail to Office 365.
- Likewise, the tool gives the facility to save messages in default folders and the change language option is also available.
- Also, it provides various filter options to migrate Gmail to Office 365 and other data with Date Range, From, To, Subject, etc.
- It holds all email attributes and attachments during the migration process, i.e. To, Cc, Bcc, From, Date, Time, Year, etc.
- The tool provides a live conversion progressive report by providing real-time conversion information at the time of migration.
Frequently Asked Questions
Que 1 – How to Perform Gmail to Office 365 migration step by step on desktop?
Ans – You need to follow the given steps to migrate emails from Gmail to Office 365 account.
- Start with downloading the best Gmail to Office 365 migration tool
- Enter Gmail account credentials to log in.
- Choose Gmail folders & select Office 365 as a saving option.
- Enter Microsoft 365 account credentials & press the Backup tab.
- By doing so, the data migration process is running.
Que 2 – Can I install this automated migration software on Windows 11 Computer?
Ans – Yes, it is compatible with all latest as well as old Windows OS including Windows Server OS editions.
Que 3 – Can I migrate emails from Gmail to Office 365 with attachments?
Ans – Yes, this smart migration software keeps all types of email attachments during the completion of the task i.e. PDF, DOC, JPG, PNG, PPT, XLS, HTML, XPS, and all.
Conclusion
You can use manual and advanced approach to migrate emails from Gmail to Office 365. Gmail to Office 365 migration tool is available with a free demo edition in the online marketplace. The free trial version can migrate only 25 emails from each Gmail folder to Microsoft Office 365. Therefore users can check its working process before purchasing the license keys as it works the same as the pro edition. After getting complete satisfaction, grab its license keys at an affordable price and avoid all the limitations to transfer emails from Gmail to Office 365.
