Export Email Addresses from Office 365 Account: 5 Easy Ways
Overview: In this guide, you will learn “How to export email addresses from Office 365. In order to extract email addresses from Outlook 365 account to CSV, users prefer multiple methods, like using the Admin Center to download the all user list in O365 and even PowerShell commands. Using the Outlook desktop application or the web app to export Office 365 contacts to CSV is also a suited manual way. Here, we’ll discuss exactly how professionals extract all email addresses from Outlook 365 using a professional tool.
Microsoft Office 365 is a set of cloud-based productivity tools that include Outlook, Word, Excel, PowerPoint, Teams, and other popular tools business. Office 365 is designed to give users secure access to email, documents, and data anywhere. Outlook 365 is part of Office 365 and simplifies the organization of email, calendar and contacts. Office 365 is used by many professionals and organizations to store, communicate, and share data. As a result, the ability to export email addresses from it is essential for collaboration, backup, and compliance.
Why Extract Email Addresses From Outlook 365?
- Users export Office 365 user list to send out a collective message or update at an organizational or personal level.
- Marketing managers need to export Office 365 contacts to CSV for launching product campaigns.
- An IT admin may extract all email addresses from Outlook 365 for backup reasons.
- In some states, certain work sectors need to export email addresses from Office 365 for compliance reasons.
- HR needs to export Email IDs from Office 365 to integrate with a work management system.
- Sales and customer executives try to figure out “how to extract all email addresses from Outlook 365” to integrate into CRMs.
How To Export Email Addresses From Office 365?
In this guide, we have covered multiple methods to extract email addresses from Outlook 365
You can choose manual methods using the Outlook Desktop application or the Web App to export the email user list of Office 365 from your saved contacts.
If you are an admin, you can also rely on the Exchange Online Admin Center or PowerShell commands to export email addresses from Outlook 365.
Lastly, how professionals export contacts from Outlook Office 365 using an advanced Office 365 email address extraction tool.
Follow the complete step-by-step guide given below to Export Email IDs from an Office 365 Account.
Method 1: Export Email Addresses from Office 365 with Admin Center
If you are the admin, or you have permission from your admin to download the email IDs. Then, you can easily download your contact list. From this method, you can save your users’ list with the email address in CSV format. So that you can easily access them. Below are the detailed methods for this solution.
- First, login to your Microsoft 365 Admin Center.
- Then, click on the Recipients button.
- Tap on the Contacts option.
- Click on the more icon(three-dots).
- Select the “Export Data to CSV” option.
In the exported file, you will not only get the email addresses but other contact details. If you want only the email addresses, then follow the next method.
Method 2: Extract MS Office 365 Users Email List Using PowerShell
Again this method is only applicable if you are the Admin or the admin permissions. It is a more advanced way to export email addresses from Office 365. Here, you need a Microsoft 365 Admin Account and launch the Exchange Online PowerShell Module. After that, follow the steps below.
- First of all, open your PowerShell and run this command: Connect-ExchangeOnline -UserPrincipalName [email protected] (provide your principal name use and email address of your account)
- After that, log into your account.
- Now, if you want your email IDs from Primary mailboxes, then run this command: Get-Mailbox | Select-Object Display Name,PrimaySMTPAddress | Export-Csv -Path “C:\Export\Office365Emails.csv” -NoTypeInformation
- From this, you can export display names and primary email address in CSV format.
- To get the email IDs from Distribution Groups, this is the command: Get-DistributionGroup | Select-Object Name,PrimarySmtpAddress | Export-Csv -Path “C:\Export\DistributionGroups.csv” -NoTypeInformation
- Export the contact email addresses from Shared mailbox: Get-Mailbox | Select-Mailbox -RecipientTypeDetails SharedMailbox | Select-Object DisplayName,PrimarySMTPAddress | Export-Csv -Path “C:\Export\SharedMailboxes.csv” -NoTypeInformation
From this method, you can export email addresses from different Office 365 mailboxes. This method is also free, but for non-technical users, it is difficult. So, to make the process much easier and faster, we have professional software that will help you.
Method 3: Export Email addresses from Office 365 Outlook Desktop App
This can be used in case you are a standard user of Office 365 account and you need to export user email list from Office 365 to Excel.
It is fairly simple to download Outlook 365 contacts as CSV if you have your O365 pre-configured in Outlook Desktop App.
This method works best for exporting individual contacts in Outlook 365. Follow the steps given below:
- Launch Outlook Desktop on your PC.
- Select the File option from the menu bar at the top.
- Click on Open & Export and then Import/Export.
- Click on the Export to a File option.
- Choose Comma-Separated Values (CSV).
- Select all the email addresses/contacts you want to extract email IDs from Office 365 mailbox to Excel/CSV.
- Click on Next. Save the file at the desired location.
Method 4: Using Outlook Web to Extract Email Addresses from Outlook 365
Outlook Web App has a direct “Export Contact” option to export contacts from Outlook Office 365.
This method helps you get an organised list of all email addresses from your Office 365 account. Follow the steps below to extract all email addresses from Outlook 365 in CSV/Excel format.
- Navigate to Outlook.com.
- Sign in to your Office 365 account to export email addresses from Office 365.
- Go to the People Section >> Click on Manage Contacts.
- Choose the “All Contacts” option and press Export.
You have now learnt how to extract all email addresses from Outlook 365 Via Outlook Web in CSV/Excel format.
Pro Way To Export Email Addresses From Office 365
BitRecover Office 365 Backup Software will help you to easily download all email addresses from Office 365. Although this tool is specially created to save your Microsoft 365 emails. But it also offers you the extract email address option to get your required contact list. This tool can be downloaded for both Mac and Windows OS and provides you with many amazing features, such as securely extracting email IDs from Office 365 user mailboxes, in-place archive mailboxes, and shared mailbox folders. Below are the steps for the software to get your contact list.
How to Extract Email Addresses from Office 365? Steps
- Run Office 365 Email Address Extractor and enter Office 365 admin account/ user account email id. Don’t forget to tick the I am Admin option, if you are extracting email addresses from your Office 365 admin account.
- Thereafter, enter your Office 365 login details in Microsoft’s official login and Sign In.
- Now you can see all Outlook 365 email folders in the software interface. Check the required mailbox folders from which you want to export email addresses from Office 365.
- After that, choose the Extract Email Address option under Select Saving options.
- Use the advanced filter options to extract only selected email addresses. You can sort the data on the basis of various criteria like Date Range, Subject, Has Words, etc.
- Click the Change button to browse the desired destination path. Click the Backup button to start the process.
With these five methods you can download all email addresses from Microsoft 365. We explained each technique with simple steps. So, you don’t have any issues with following the steps. Before we go through the ending note. Let’s see the benefits you will get when you have the list of email addresses.
FAQs: Export Email Addresses From Office 365
Q. How to export a list of users from Office 365?
Ans. It is simple, just log in to the Microsoft 365 Admin center. Click on Users option, then Active Users. After that, choose the Export option. The list will be exported in CSV format.
Q. How can I export a list of members in Microsoft 365 group?
Ans. Open Powershell and run Get-UnifiedGroupLinks “Group Name” -LinkType Members | Select Name, PrimarySmtpAddress | Export-Csv -Path “C:\GroupMembers.csv” -NoTypeInformation. In place of “Group name” write the name of the group in which you want to generate the list.
Q. How to get the email address from a shared Office 365 mailbox?
Ans. Follow this command in Powershell: Get-Mailbox -RecipientTypeDetails SharedMailbox,ArchiveMailbox | Select DisplayName,PrimarySMTPAddress.
Q: How to export email addresses from Outlook, not in contacts?
Ans. In order to export email addresses from Outlook 365 that are not saved in your Contacts folder. You can manually save them one by one by choosing Message Options & then View Source. However, using a PowerShell command as an admin helps you extract all email addresses from Outlook 365.
But the best way to download Outlook 365 contacts as CSV is by using a professional Office 365 email address extraction tool
Conclusion
In this blog, we discuss three different methods to export email addresses from Office 365. The first four are manual ones, where we use Admin centers and PowerShell to export Microsoft 365 email IDs. All are free, but you may have problems using them. But the professional method is a better choice as it easily and carefully extracts email lists without affecting your emails.
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