3 Easy Ways to Export Email IDs from Office 365 Account
One of our clients asks us how to export email addresses from Office 365. Many of you have this same question. So, we thought, why not share the methods to extract email addresses from Office 365. In this, we will explain different ways to get the users list from your account. Also, discuss what type of email address you can download. So, get ready to download Office 365 email addresses.
There are some situations where you need to get all the email addresses from your Office 365. Whether it’s for professional or personal use, various users, including corporates, need to have their client contact details. Like these users who are having problem in extractive email addresses.
Hello, I am using an Office 365 account to manage my office data. I have emails from about 100 employees, and my boss told me to make a list of email addresses in one file. So, I want to export all email addresses from my Office 365 account to one file. I don’t have much time, so please suggest a quick solution to extract email addresses from Microsoft 365 accounts in one go.
Hey, I am a marketing manager and I have a Microsoft 365 account which contains large amounts of data like email addresses, contacts, email data, etc. I need a way to export all these email addresses from Office 365 to Excel Workbook so that I can send them some discount vouchers. But I am unable to find a method to do it. I am looking for a solution that can export a list of email addresses from Outlook 365.
Don’t worry, the process of exporting your clients email IDs is easy and simple. So, our experts suggest three different ways to extract email addresses from Office 365. We will explain each method one by one, so properly follow them.
Export Email Addresses from Microsoft 365 with Admin Center
If you are the admin or you take permission from your admin to download the email IDs. Then, you can easily download your contact list. From this method, you can save your user’s list with the email address in CSV format. So that you can easily access them. Below are the detailed methods for this solution.
- First, login to your Microsoft 365 Admin Center.
- Then, click on the Users button and Active Users option.
- Select the Export option located on the top of the screen.
- Click Download all users. Office 365 exports the list of users in CSV format.
In the exported file, you will not only get the email addresses but other contact details. If you want only the email addresses, then follow the next method.
Using Powershell Commands to Get Email IDs from Office 365
Again this method is only applicable if you are the Admin or get the admin permissions. It is a more advanced way to extract email addresses from Office 365. Here, you need Microsoft 365 Admin Account and launch Exchange Online Powershell Module. After that, follow the steps below.
- First of all, open your Powershell and run this command: Connect-ExchangeOnline -UserPrincipalName [email protected] (provide your principal name use and email address of your account)
- After that, log into your account.
- Now, if you want your email IDs from Primary mailboxes, then run this command: Get-Mailbox | Select-Object Display Name,PrimaySMTPAddress | Export-Csv -Path “C:\Export\Office365Emails.csv” -NoTypeInformation
- From this, you can export display names and primary email address in CSV format.
- To get the email IDs from Distribution Groups, this is the command: Get-DistributionGroup | Select-Object Name,PrimarySmtpAddress | Export-Csv -Path “C:\Export\DistributionGroups.csv” -NoTypeInformation
- Export the contact email addresses from Shared mailbox: Get-Mailbox | Select-Mailbox -RecipientTypeDetails SharedMailbox | Select-Object DisplayName,PrimarySMTPAddress | Export-Csv -Path “C:\Export\SharedMailboxes.csv” -NoTypeInformation
From this method you can export email addresses from different Office 365 mailboxes. This method is also free, but for non-technical users it is difficult. So, to make the process much easier and faster, we have professional software that will help you.
Download Office 365 Email Address with Professional Tool
BitRecover Office 365 Backup Software will help you to easily download all email addresses from Office 365. Although this tool is specially created to save your Microsoft 365 emails. But, it also offers you the extract email address option to get your required contact list. This tool can be downloaded in both Mac and Windows OS. and provides you many amazing features, such as securely extract email IDs from Office 365 user mailbox, in-place archive mailbox, and shared mailbox folders. Below are the steps of the software to get your contact list.
Instructions to Extract Email Addresses from Office 365
- Run Office 365 Email Address Extractor and enter Office 365 admin account/ user account email id. Don’t forget to tick the I am Admin option, if you are extracting email addresses from your Office 365 admin account.
- Thereafter, enter your Office 365 login details in Microsoft’s official login and Sign In.
- Now you can see all Outlook 365 email folders in the software interface. Check the required mailbox folders from which you want to collect Office 365 email addresses.
- After that, choose the Extract Email Address option under Select Saving options.
- Use the advanced filter options to extract only selected email addresses. You can sort the data on the basis of various criteria like Date Range, Subject, Has Words, etc.
- Click the Change button to browse the desired destination path. Click the Backup button to start the process.
With these three methods you can download all email addresses from Microsoft 365. We explained each technique with simple steps. So, you don’t have any issues with following the steps. Before, we go through the ending note. Let’s see the benefits you will get when you have the list of email addresses.
Reasons to Export Email Addresses from Outlook 365
- You can create a neat and clean list of internal and external contacts. So, whenever you want to send a quick message or alert you can easily do this.
- Having a list of potential email clients contacts helps you in your email marketing campaign.
- You can also create a backup copy of your important email IDs.
- Importing the list of email addresses in the CRM tool is much easier and manageable.
- You can keep tracks of customers by opening in Excel and recording them.
So, there are many reasons for getting your email lists from your Office 365. Therefore, properly follow the above methods to carefully download your email IDs.
Users Mostly Asked Questions
Q. How to export a list of users from Office 365?
Ans. It is simple, just log in to the Microsoft 365 Admin center. Click on Users option, then Active Users. After that, choose the Export option. The list will be exported in CSV format.
Q. How can I export a list of members in Microsoft 365 group?
Ans. Open Powershell and run Get-UnifiedGroupLinks “Group Name” -LinkType Members | Select Name, PrimarySmtpAddress | Export-Csv -Path “C:\GroupMembers.csv” -NoTypeInformation. In place of “Group name” write the name of the group in which you want to generate the list.
Q. How to get the email address from a shared Office 365 mailbox?
Ans. Follow this command in Powershell: Get-Mailbox -RecipientTypeDetails SharedMailbox,ArchiveMailbox | Select DisplayName,PrimarySMTPAddress.
Conclusion
In this blog we discuss three different methods to extract email addresses from Office 365. The first two are manual ones where we use Admin centers and Powershell to export Microsoft 365 email IDs. Both are free, but you may have problems using them. But, the professional method is a better choice as it easily and carefully extract email lists without affecting your emails.
Similar Query: Backup Office 365 Emails to PST File Format