How to Export Outlook Emails to Zip File?

Rollins Duke   
Published: May 10th, 2024 • 6 Min Read

Are you looking for solutions to export your Outlook emails to Zip? If yes, then you are on the right page. In this write-up, we will show you complete information and details about saving Outlook emails to a Zip file in all Outlook versions like 2019, 2016, 2013, 2010, etc.

Compressing files is an essential component of working in a digital environment. ZIP files are capable of sending more data in less time because of compression. ZIP files have become an extremely popular tool for use in commercial settings all around the globe for this same reason. Can you explain precisely what a ZIP file is?

ZIP is a typical file format that may compress one or more files into a single place by grouping them in the same directory. This results in a smaller file size, which makes it much simpler to move or store. After the file has been sent, the receiver may unzip (also known as extract) it to utilize it in its original format.

Let’s get some extra information and then we will start the process. This blog discusses both manual and professional solutions to export Outlook emails to Zip.

Extra Information: If you don’t have a WinRAR application to create a Zip file, then first download the WinRAR App from Google.

How to Save Outlook Emails to Zip File Manually?

Here we will show you the manual method to export Outlook emails to Zip files using two steps. In step 1 if you don’t have the Outlook data then export the data and then we will create a Zip file.

Step 1: Extract Outlook Emails

  1. Open Outlook, and click File >> Open & Export >> Import and Export.
  2. Now, choose Export to a File >> Outlook data file (.PST).
  3. Next, select the folder that you want to extract.
  4. Browse the saving location and hit the Finish icon.

Step 2: How to Zip a Folder of Emails in Outlook?

  1. Open the location where your file is stored.
  2. Right-click on the file and choose Send To >> Compressed (zipped) Folder from the list.

Your Outlook data file will change into a Zip file.

We all know that manual methods always have drawbacks, so if you face any problems while compressing files manually, try the expert-recommended professional solution.

Automated Solution to Export Outlook Emails to a Zip File

One of the best and most reliable solutions for creating Zip files of Outlook emails is BitRecover Outlook PST Converter. The software creates a single folder containing unlimited emails, so users can easily convert Outlook emails into a Zip file. The tool has multiple advanced and sophisticated features with an easy and interactive user interface. This allows even non-technical users to work with it easily without any external help.

How to Create Outlook Emails in a Zip File?

  1. First, download the software which supports all Microsoft Outlook editions and both Unicode PST and ANSI PST files.

    export Outlook emails to zip

  2. Run the tool, and choose the Convert configured Outlook mailbox data option to load emails automatically from configured Outlook. The tool also has a Let me select my Outlook mailbox data option to load Outlook PST files/folders manually from the software panel.

    upload data

  3. Select all or specific email folders from the software panel and press the Next button to continue.

    email folders

  4. Choose EML as the saving format because it is a standard file format for storing mailboxes. After selecting the saving format, press the Next button to convert PST to EML format.

    Choose EML

  5. Users can also select the file naming option for professionally storing the resultant emails to export Outlook emails to Zip.

    file naming option

  6. Choose the destination path and press the Next button to start the conversion process.

    Next button

  7. The email conversion process is running, please wait a while.
  8. Click the OK button after completion of the task.


  9. Here, you can see the resultant email folders at the destination path. Select all or required email folders, and right-click on the folder(s). Select Send to >> Compressed (zipped) folder option to create a Zip file from Outlook emails.

    Compressed (zipped) folder

It is a very easy and simplified technique to export Outlook emails to a Zip file. The tool also holds all email attachments and components during the completion of the task.

Software Features and Benefits

  • It is capable to create a Zip file from Outlook 2021, 2019, 2016, 2013, 2010, 2007, etc.
  • It holds email attachments, components, attributes, etc., while saving emails from Outlook to the Zip compressed format.
  • It can load email folders automatically from the default storage location of configured Outlook editions.
  • It offers several file naming options for easy file management and users can store resultant Zipped files at the default storage location of the computer.
  • The tool comes with a free demo edition so that users can easily check the product functionality before upgrading.

Users’ Queries

Hi BitRecover support, I am the owner of a medium-sized business firm. All my employees use Microsoft Outlook 2019, 2016, and 2013 editions. I want to export Outlook emails to a Zip file for archiving them on a local hard drive for Outlook backup. Do you have any software to export Outlook emails to a Zip file? – Connor, Washington
Hello experts, I am searching for an expert technique to put Outlook emails into a Zip file. If you have a solution, then send it to me for converting Microsoft Outlook emails into a Zip compressed file format. My Outlook version is Outlook 2016 Windows edition. – Santiago, Detroit

Frequently Asked Questions

  • Ques 1: Can I create a Zip file from Outlook emails inclusive of attachments?

    Ans – Yes, of course, the tool keeps all email attachments and components while saving Outlook emails in a Zip compressed format.

  • Ques 2: – Can I convert PST to a Zip file using the above-recommended solution?

    Ans – Yes, the tool supports both Unicode and ANSI PST files for creating the Zip compressed file.


Just grab this utility to export Outlook emails to the zip compressed format. It is a trustworthy all-in-one software that can be used for solving different types of reasonable queries. The tool preserves emails, attachments, subject, to, cc, bcc, signature, text, images, HTML links, etc., while compressing Outlook emails to a Zip file.