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How to Save Outlook Emails as MSG Files Quickly? Best Methods

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Summary: In the present scenario, you might need to save several Outlook emails as message files (MSG). If you wonder how to do that, then we have something to offer you in this article. Here, you will come across 3 different manual methods along with some advanced solutions to save emails. Are you aware that Microsoft Outlook works best for saving emails, contacts, and calendars in *MSG format? MSG files are quite beneficial for backing up your emails or for organizing, sharing, or transferring email data from one computer to another.

If you would like to prefer simple drag and drop method or make use of options provided in Outlook itself or apply automated tool, we can offer you all the available solutions. It is important to note that all methods provide proper use of email data including attachments, required timestamps, header information in intact condition.

How to Save Outlook Email as MSG File Manually?

Microsoft Outlook provides 2 different ways to save Outlook email to .msg extension for exporting single and multiple files at once. Upcoming sections discuss the steps to convert Outlook to MSG file with all email items and properties.

Microsoft Outlook users can follow the below-mentioned upcoming steps. This blog post does not provide details to save email as MSG from Outlook 2007 because MS Office 2007 is no longer supported.

Important Note: If your Outlook is installed properly, without any corruption, then you can easily use these methods.

Method 1: Export Outlook Email as MSG Using “Save As”

1. Start Outlook and open an email to export.
2. Then, select File >> Save As option. (In the New Outlook, click the three dots in upper-right corner of the message, select Save as.)
   
3. Select any available save location and provide a file name.
4. Hit on Save as Type and select Outlook Message Format – Unicode.
   
5. Tap on the Save button.
6. Go to the destination path to get a specific MSG file.
   

Method 2: Save Multiple Outlook Emails as MSG with “Drag and Drop”

1. Open MS Outlook and choose an email folder to export.
2. Thereafter, press CTRL+A to select all emails from the folder.
   
3. Now, drag and drop Outlook emails to a specific folder.
4. See Outlook exported MSG files at the selected location.
   

Important: The drag-and-drop technique is effective only in Classic Outlook and will create .msg files. In case you are using New Outlook for Windows, dragging and dropping your emails will produce .eml files instead.

Drawbacks of Using Manual Methods

• You are required to save each email separately (without bulk processing) which results in the tedious archiving of old emails.
• The use of drag-and-drop doesn’t help to keep the information intact and can lead to saving files in the undesired formats.
• Does not suggest any possibilities of naming files (dates and subjects) so that users’ files are organized.
• Both functions require Outlook to be installed on your computer to access the saved files.
• The process is rather complicated for novice users.

1. Firstly, download and install Outlook to MSG Converter on your computer.
   
2. Use dual modes for adding Outlook emails in software GUI.
   
3. Then, enable selective email folders from where you want to save emails.
   
4. Thereafter, choose MSG as a file saving option.
   
5. Pick any file naming option and select a destination location.
   
6. After that, click Convert to save Outlook email as MSG file.
   
7. The process to export Outlook emails to MSG files has been completed.
   
8. Lastly, it opens the destination path so you can easily get output results.
   

Advantages and Features of Software

• Convenient Data Handling: Exporting as MSG makes email management easy and file sharing simple.
• Total Data Security: Technology ensures that the information is kept safe and intact, including senders’ data, as well as all the other metadata and attachments.
• Partial Exporting: Any user has a chance to export individual emails to an external storage or to the cloud, instead of having to export a whole PST file.
• Supports conversion to other widely-used file formats such as, MBOX, TXT, PST, DOC, PDF, etc.
• Compatible with all versions of Windows and macOS.

To Conclude

Saving Outlook as MSG files is considered to be one of the most professional and precise ways to save email files one by one. While methods offered by Outlook work well for certain scenarios, they often fail when it comes to exporting thousands of emails at once, a compliance-driven situation, and entrepreneurial purposes.

That is why, for all the users who need to know how to save Outlook emails in bulk, guarantee metadata, and easy accessibility, it is highly advisable to go with automated software solutions like the Automated PST File Converter. This software solution export Outlook email as MSG with complete precision, security, and efficiency for numerous purposes like business continuity, legal, or forensic discovery.

Read Also: Quick Methods to Move Outlook Data File to Cloud