How to Export Mailbox in Bulk? Learn Here

Mark Regan
Published: May 2nd, 2024 • 6 Min Read

On this page you will find a step-by-step guide to export mailbox in bulk. If you are facing issues with your account or for any reasons you want to export all mailbox data then read this article. In the following guide we have explained how you can effortlessly export emails without having any trouble.

Why Export Emails?

No matter what the reason is to export a mailbox from an Outlook live account, if you have decided to do so, it can benefit you in several ways. In the following points we have defined why a user want to export mailbox and how it can be beneficial:

  • Exporting emails from Outlook live accounts ensures backup of important mailbox data and prevents future loss. In case anything happens to your account you can easily restore them back to your Outlook live account.
  • If you are planning to switch from your account to another email service, then you need to export emails and import them to different email service providers.
  • Moreover, extracting emails copied from Outlook live mailbox also allows access to the required data without having an internet connection.
  • Sometimes we also export emails from to send to someone who does have an account.

How to Export Mailbox?

Here we have explained multiple methods to help users who want to export single or multiple emails from Outlook live account. Additionally we have also provided an automated solution to directly export emails in bulk in one go. Follow the steps:

Method 1- Export Outlook Live Emails One-by-One

If you have just a few emails that you want to export to your computer then here are the steps:

  1. Open and login to your account.
  2. In the home tab, click on the Inbox section to open the mailbox.
  3. Pick the email that you want to export.
  4. After opening the email, click on the three dots available on the top of the page.
  5. Go below and select the Save As option from the menu to export mailbox.
  6. After this, your email will be successfully downloaded in EML format.

Note: Repeat the same steps to export each email from Outlook live account.

Method 2- Export All Emails from Account

  1. Follow these steps if you want to export all your Outlook live emails:
  2. Login to your account.
  3. Click on the gear icon to open Setting, available in the right hand side on the top of the page.
  4. Open the General tab to export mailbox.
  5. Select Privacy and Data.
  6. Now click on the Export mailbox button to export a copy of your emails.

Note: On the same screen you will also see that can take up to 4 days to complete the process of exporting emails. However, once the copy is ready, you will receive an email with a link using which you have to download Outlook live emails.

Method 3- Direct Solution to Export Emails in Bulk Immediately

Exporting a single Outlook live email is easy, but when you need to export the entire mailbox, you will have to wait for at least 4-5 days or even more. Moreover, there is no guarantee that the process may also fail.

To immediately export mailbox in bulk at once use BitRecover Backup tool. you export a copy of your Outlook live mailbox along with all other items like emails, attachments, contacts, calendars, etc. Users can also use this tool for various purposes, whether you want to export emails, export them, forward or migrate them to another email account selectively.

This tool provides a quick and satisfying result while keeping data entirely safe and secure. BiRecover is a popular company that has built this tool to fulfill all the needs of users. Apart from that, the software has a user-friendly interface where they can export emails from Outlook live all at once with a few simple steps.

Steps to Export Mailbox in Bulk at Once:

  1. Download the Bitrecover email Export Tool on your system.
    Export Mailbox with tool
  2. In the “Select Email Source” tab, enter your email address and password then click Login.
    enter login details
  3. Now the software will show you the entire mailbox folders available in your account. Check the folder you want to export.
    select email folders
  4. Next, select a saving option in which format you want to export emails.
    select a saving option
  5. To change the default destination path, click on the Change button.
    change path
  6. If you want to export Outlook live emails according to date range, from, to, subject or keyword, then click on Filter options and click “use advanced settings”.
    use advanced filters
  7. Once you are done, click on the Backup button to export all the selected mailbox.
    export emails

Benefits of Using Email Export tool

  1. Allows you to export copy of entire Outlook live mailbox in one go.
  2. Export mailbox in excel, CSV, PST, MBOX, MSG, EML, PDF and multiple file format.
  3. The tool can also migrate emails to office 365, Thunderbird, Gmail and several email services.
  4. Users can also export emails with or without attachments.
  5. Export copy of mailbox from according to date range, from, to, subject, and keywords.

Conclusion is a web-based email service which is part of the Microsoft suite, allows to store emails, contacts, calendar, tasks, etc. For several reasons sometimes a user wants to export mailbox. In the above article we provided 3 different methods to export single and multiple Outlook live emails. Moreover the third method will allow you to export emails in bulk at once.