How to Export Outlook Mailbox from Mac, New, Classic or OWA?
Published: August 17th, 2026 • 9 Min Read
Exporting Outlook mailboxes – including emails, contacts & calendar is a common need for users trying to backup and safeguard their Outlook data, migrating systems or from Microsoft environment. One can easily download entire Outlook data to local folders without needing external software using the native options provided. However the instructions vary based on which Outlook version you are using – New, Classic, the browser-based OWA and Outlook for Mac.
Alternatively there are dedicated software to help export all Outlook emails to the computer in case your Outlook profile is inaccessible or you need to bulk save Outlook emails locally. This guide provides step-by-step instructions for every version of Outlook.
Find Your Outlook Version Before You Export the Mailbox
| Outlook Version | Overview | Export File Type | Jump To |
| OWA / Outlook.com | Browser-based, Microsoft/Hotmail/Live accounts | .pst (via desktop export) | Method 1 → |
| Classic Outlook | Windows desktop app (Outlook 2016–2024, Microsoft 365) | .pst | Method 2 → |
| New Outlook | Holds certain featured of Outlook Classic eg: Export but with majorly cloud sync | .pst (only with subscription account) | Method 3 → |
| Outlook for Mac | macOS desktop app | .olm | Method 4 → |
Although you can also export Outlook emails in other formats they are not recommended for full mailbox download as it can be time taking, doesn’t store all data and can be difficult to restore.
Yet in case you need instruction to backup Outlook emails in desired format read here:
Why Export Outlook Mailboxes? Practical Reasons
No matter what the reason is to export a mailbox from an Outlook live account, if you have decided to do so, it can benefit you in several ways. In the following points we have defined why a user want to export Outlook.com mailbox and how it can be beneficial:
- Exporting emails from Outlook accounts ensures backup of important mailbox data and prevents future loss. In case anything happens to your account you can easily restore them back to your Outlook live account.
- If you are planning to switch from your Outlook account to another email service, then you need to export Outlook emails and import them to different email service providers. Users also transfer Outlook data when there is a need to Export Outlook Mail from Mac to Windows, Change Mac Outlook from Legacy to New, or Move Outlook Data to New Computer.
- Moreover, extracting emails copied from Outlook mailbox also allows access to the required data without having an internet connection.
- User download Outlook emails locally for freeing up mailbox space, especially when archive older mail out of a mailbox that’s nearing its storage limit.
- In certain cases for compliance & record-keeping businesses need to backup Outlook emails as communication history for legal and HR needs.
How to Backup Mailbox from Outlook Classic Desktop App?
Outlook Classic on Windows (2016, 2019, 2024) innately enables users to export the entire mailbox into two formats – CSV and PST with contacts & calendars.
Step-by-Step Instruction to Export Data from Windows Outlook Classic
- Open Outlook Classic application on your computer.
- Click on File >> Open & Export >> Import/Export.
- Select Export to a File and press Next.
- Choose to create a file of type “PST (Outlook Data File)” or “CSV (Comma Separated Value)”.
- Select the folders or mailbox you want to export from Outlook.
Choose the destination and press Finish. - Repeat the procedure for other Outlook folders from configured account or local folders. This can be a tedious task for larger Outlook profiles with multiple large mailboxes.
Tip: You can selectively export Outlook emails using native folders – Search Word, To, From Categories, unread status, attachments, importance, flagged items, match case, and message size.
For smaller mailboxes, manual export works fine, but Outlook’s native export tends to degrade as a PST approaches 50GB, and the manual wizard offers no way to split, filter, or recover a damaged file mid-export. BitRecover PST Converter Wizard exports Classic Outlook mailbox directly to PST, MSG, EML and other formats in minutes with attachments and folder structure intact without any limitation directly connecting to Outlook profile.Its most important feature is Recovery Mode that repairs and exports data from corrupt or inaccessible PST files that the built-in Import/Export wizard can’t process.
How to Export Mailbox from New Outlook (Windows)?
Outlook New also provides an option to export complete mailboxes – including contacts & calendars. However, to save the entire Outlook mailbox in one go you are required to have a Microsoft 365 subscription account (Personal, Family, or Enterprise).
- Open New Outlook and click Settings.
- Go to Files >> Export.
- Click Get started and follow the wizard to select the mailbox or folders you want to export.
How to Export/Archive Outlook Mailbox on Mac?
Although you can export Outlook for Mac mailboxes to OLM files to archive data locally, the option is only available for Legacy Outlook or Mac. There is no direct option to export emails from New Outlook for Mac.
- Go to Outlook for Mac application.
- Go to Tools >> Export.
- Under the Export to Archive File (.olm) window, select the Outlook mailbox item Mail, Contacts, Calendar, Tasks, or Notes to be saved locally.
- Press Continue.
- Browse and select the location where you want to save the “Outlook for Mac export files” under the Save archive file as option.
- Press Finish.
In case you need your emails from Outlook for Mac (Legacy) exported in other formats like PST, EML, MSG etc. Use BitRecover OLM converter to convert OLM files from Outlook for Mac into multiple formats preserving emails, folder structure and meta data.
Walkaround Way to Export Outlook for Mac Emails:
You can access the email account configured in Outlook for Mac in Outlook Web App (OWA) and export emails from OWA manually.
How to Export Outlook Web Access Mailbox?
Here we have explained multiple methods to help users who want to export single or multiple emails from Outlook live account. Additionally we have also provided an automated solution to directly export Outlook.com emails in bulk in one go. Follow the steps:
Method 1- Export Outlook Live Emails One-by-One
If you have just a few emails that you want to export to your computer then here are the steps:
- Open Outlook.com and login to your account.
- In the home tab, click on the Inbox section to open the mailbox.
- Pick the Outlook.com email that you want to export.
- After opening the email, click on the three dots available on the top of the page.
- Go below and select the Save As option from the menu to export Outlook.com mailbox.
- After this, your Outlook.com email will be successfully downloaded in EML format.
Note: Repeat the same steps to export each email from Outlook live account.
The legacy method to export all Emails from Outlook account via web-access has now been removed after the New Outlook rollout. You can no longer export OWA emails via Settings & Privacy and Data option. Although you can export OWA emails to PST by configuring the account in Outlook Classic for bulk export.
Method 2- Direct Solution to Export Outlook.com Emails in Bulk Immediately
To immediately export Outlook.com mailbox in bulk at once use BitRecover Outlook.com Backup tool. you export a copy of your Outlook live mailbox along with all other items like emails, attachments, contacts, calendars, etc. Users can also use this tool for various purposes, whether you want to export Outlook.com emails, export them, forward or migrate them to another email account selectively.
This tool provides a quick and satisfying result while keeping data entirely safe and secure. BitRecover is a popular company that has built this tool to fulfill all the needs of Outlook.com users. Apart from that, the software has a user-friendly interface where they can export emails from Outlook live all at once with a few simple steps.
Steps to Export Outlook.com Mailbox in Bulk at Once:
- Download the BitRecover Outlook.com email export tool on your system.
- After that, enter Outlook.com email ID and click on the Login button to authenticate Graph API.
- In the “Select Email Source” tab, enter your Outlook.com password then click Sign In. After this, allow the required permissions.
- Now the software will show you the entire mailbox folders available in your Outlook.com account. Check the folder you want to export.
- Next, select a saving option in which format you want to export Outlook.com emails.
- To change the default destination path, click on the Change button.
- If you want to export Outlook live emails according to date range, from, to, subject or keyword, then click on Filter options and click “use advanced settings”.
- Once you are done, click on the Backup button to export all the selected Outlook.com mailbox.
Benefits of Using Outlook Email Export tool
- Allows you to export copy of entire Outlook live mailbox in one go.
- Export Outlook.com mailbox in excel, CSV, PST, MBOX, MSG, EML, PDF and multiple file format.
- The tool can also migrate Outlook emails to Office 365, Thunderbird, Gmail and several email services.
- Users can also export Outlook.com emails with or without attachments.
- Export copy of mailbox from Outlook.com according to date range, from, to, subject, and keywords.
FAQs: Export Outlook Mailbox
Q: Is there a way to export all my emails from Outlook?
Yes, you can export all Outlook emails locally to your computer using the in-built Import/Export tool in Outlook for Windows & export to OLM option in Legacy Outlook for Mac. In case you have large mailboxes you can also rely on dedicated solutions like BitRecover.
Q: Why is my exported Outlook mailbox missing older emails?
In case you are using a manual way to backup Microsoft Outlook emails, they can be skipped due to reasons like – 50 GB export limit or to improper sync.
Q: Can I export Outlook emails directly from a browser without desktop Outlook?
Although you can export certain emails from OWA using the download option that lets you save in EML & MSG or via the print option to save in PDF. Complete Outlook export with all emails, contacts & calendar at once is not possible via the OWA manually – you are required to use a desktop application for such needs.
