How to Export Outlook.com Calendar to Excel Spreadsheet?

Rollins Duke
Published: June 4th, 2025 • 5 Min Read

Are you looking for solutions to export Outlook.com calendar to Excel? If yes, then you have landed at the perfect blog post! We will explore the best methods to help you export calendar from Outlook Web App to Excel, besides the reasons for the transfer!

With the increasing demand of web email applications, Microsoft created their own version of Outlook, which is Outlook.com. It is a web version of the MS Outlook which you can access for free. This program provides you all the basic email features including contacts and calendars. If you want to store your calendar events in Excel sheet. Then, we are here to help you.

Microsoft Excel is a spreadsheet software developed for data calculation, computation, and analysis purposes. The program is used to record any information including the calendar. Below we provided the situations where you need to export your Web Outlook calendars.

Reasons to Save Outlook Web App Calendar to Excel

By exporting your calendars in Excel, you can easily record the events, track the meetings and time.
Many project tools prefer excel files to import the data. So, you will need to change your data to the appropriate format.
Having your calendar in Excel helps you to secure your important events.
You can easily save your events in local storage and you can also easily share with others.

With these reasons you understand how it is helpful to save your calendar in Excel. Now, we will help you to move your data by following the below methods.

Similar Solution: Tips to Export Emails from Outlook Web App to Excel

How to Export Outlook.com Calendar to Excel Manually?

Outlook on the web provides you the option to export your calendars in ICS format. But, Excel does not support this same format. For this, we have to work around and use the From Web option to export the file. Here’s how it is done.

First go to Outlook.com and the Settings.
Click on the View all Outlook settings option, then Calendar option.
Select the Shared calendars option and publish it. Copy the ICS link.
Now, run Excel and click the Data option.
Choose Get Data, then From Web button. Paste the ICS link in the search bar.
Once it finds your shared calendar, import it in the sheet.

After you import the file, you have to manually format the data. But, with this process you can get your events in Excel manually. There is another manual option to do this job, follow the steps below.

Save Calendar from Outlook.com to Excel with MS Outlook

If you have desktop Outlook and connect with the web Outlook, then the process is easy. Here are the steps.

In the MS Outlook, click on File button and Add option.
Enter your Outlook.com email address and other details. Properly connect your account.
After that go to the Calendar View option.
Now, select the File option >> Open & Export >> Import/Export options.
Click on the Export to a file button, press the Next button.
Select the CSV and hit Next. Choose Outlook.com calendar option.
Set a location where your file will be saved and then name the file.
Now, go to Excel, click on File and select the Open button.
Browse your saved file and open it in the sheet.

So, here are the two manual solutions of exporting Web Outlook to Excel. They are easy and free to use. But, it is time-consuming, you may have issues in syncing your account. Hence, these methods are not reliable but if you use a pro method then you can easily solve the problem.

Read Also: Easily Export Calendar Events from Outlook Desktop

Pro Way to Get Web Outlook Calendar to Excel Sheet

To easily and directly import your calendar, use BitRecover Outlook.com Backup Tool. It is an excellent solution where users easily access their Outlook.com emails, contacts, calendars, etc. and save it to your desired format. Anyone can use this tool whether they have technical knowledge or not. Besides this it provides you many additional features that can help you in your work. Below is the step-by-step process to work with the utility.

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Steps to Export Outlook.com Calendar to Excel

Download and start the software on your computer. Enter Outlook Webmail email address and password. Then, click on the Login button.
Next, select the main Calendar folder and subfolders from the preview pane.
Click the Select Saving Option dropdown list and choose the CSV format.
Next, click Change to pick a desired destination folder for the resultant file.
Click the Backup button to export calendar from Outlook Web App to Excel Sheet.

Conclusion

This blog post discussed the reasons and solutions to export Outlook.com calendar to Excel. The reasons explored in this post highlight the necessity to convert Outlook webmail calendar events to Excel files. The manual workaround involves using MS Outlook and the Excel From Web option to move your calendars. With this you can get your events, but you may have difficulty in doing so. Hence, the automated software mentioned in this blog would be the perfect solution for easily saving your Web Outlook calendar to Excel sheet.