How to Export Apple Mail to Outlook PST Format? Top Techniques

Rollins Duke
Published: June 26th, 2025 • 8 Min Read

Overview: This write-up is going to explain the best and safest methods to export Apple Mail to Outlook PST, including all versions 2021, 2019, 2016, 2013, 2010, etc. We can convert Mac Mail to PST format using Gmail as a third-party to connect both accounts. In simple words, we will use Gmail as a mediator to move data. A professional Apple Mail to PST converter is an alternate method.

Here we have tried to provide all the information related to this query, so you can easily complete your task without having any issues or confusion.

Both Apple Mail and Outlook are desktop-based email services to send and receive emails for personal and professional work, and also allow users to manage other data like contacts, calendar, notes, journals, etc.

Apple Mail is available only for macOS, and Outlook PST is for Windows users. Sometimes, situations arise when a user wants to export Apple Mail to Outlook PST format. Now, without wasting time, let’s start the process.

Major Reasons to Convert Mac Mail to PST Format

Undoubtedly, there are several factors due to which users are frequently searching for methods to export Apple Mail to Outlook PST. Some of the common factors are listed below: –

Outlook offers wide accessibility as it retains robust integrated features. Further, it is compatible with Mac and Windows operating systems. Therefore, users find it easy to configure the email account in Microsoft Outlook.
Compared to Apple Mail, Microsoft Outlook provides seamless management of mailboxes, including Calendar, Contacts, Tasks, etc. Therefore, users can export Apple Mail to PST for more adequate accessibility of emails.
Besides the above-mentioned factors, Outlook offers several advanced features for the smooth migration of data. Also, it enables hassle-free connectivity with the Office Suite to better workflow and productivity.

Hence, these are the prominent reasons to convert Apple Mail to PST format. Now, we will move ahead to learn the process and features

How to Export Apple Mail to Outlook PST Format Manually?

Yes, users export Apple Mail to PST format using Gmail as the mediator. Why Gmail? It’s a web-based, free email service that can connect with both Apple Mail and Outlook to move data.

All the step-by-step processes are given below with all the information. Let’s start the procedure.

Step 1: Connect Gmail to Apple Mail Account

Important Note: Enabling IMAP access and generating an app password is important in a Gmail account for safe configuration.

Open your Mac Mail account.
Select the “Mail” icon >> “Add Account” option.
Choose the “Google” and then the “Continue” icon.
Provide the login details like email address and the created app password, and select the “Next” button.
Grant the required permissions.
Select the data that you want to migrate.
Lastly, hit the “Done” button to export Apple Mail to Outlook PST.

After configuration, create a new folder in your Gmail account and drag and drop the emails from Apple Mail to Gmail account, and after this, connect this account to the Outlook account.

Step 2: Configure a Similar Gmail Account in Outlook

Start your Outlook account.
Choose the “File” and then “Add Account” option.
Select the “Manual Setup or Additional Server Types” and the “Next” button.
Choose the “POP or IMAP” and then choose the “Next” icon again.
Provide login details of your Gmail account, like email address and password, and head to the “More Settings” option.
Head to the “Outgoing Server” tab and enable the “My Outgoing Server (SMTP) Requires Authentication” and then choose the “OK” button.
Now select the “Advanced” tab and enter the incoming and outgoing server, and select the “OK” icon.
Head to the main screen and choose the “Next” icon.
Wait for the task completion process and select the “Close” button.
After the complete process and hit the “Finish” button to export Apple Mail to Outlook PST format.

After successfully configuring your Gmail account, with newly created folders will show in the Outlook account and move the email data by the drag and drop process in the Outlook account. After moving data, let’s export it as a PST format.

Step 3: Export Emails as PST Format

Restart the Outlook account.
Head to the “File” tab.
Select the “Open & Export” >> “Import/Export” button.
Choose the “Export to a File” and select the “Next” icon.
Select the “Outlook Data File (.pst)” and choose the “Next” button.
Select the folder that contains your Apple Mail emails and then the “Next” icon.
Browse the location and select the desired options, and hit the “Finish” icon to export Apple Mail to Outlook.

And successfully, your Apple Mail data will be migrated into your Outlook account. But again, this method has some setbacks, which are explained below:

Why Experts Don’t Choose This Manual Method?

A well-set-up Gmail account is required to use as a mediator.
During the moving and connecting process, there is a high chance of losing and missing emails.
Also, we are not taking any guarantee that this method will work.
Multiple steps make the process lengthy and time-consuming.

Reliable Way to Export Apple Mail to Outlook PST

BitRecover MBOX Converter Tool is the right and accurate solution to convert Mac Mail to PST for Outlook 2021, 2019, 2016, 2013, etc. This software doesn’t take a long time, unlike the manual method, which makes it the first preference of all experts.

The Apple Mail to PST converter is a trustworthy tool, especially for professional data, because it maintains the original email data and folder hierarchy. It can easily convert multiple email data files without any limitations.

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How to Convert Mac Mail to Outlook PST using Expert Tool?

Important Note: Firstly, you have to export emails as MBOX format from Apple Mail application by following these quick steps:

Open your Apple Mail account.

Select any desired mailbox.

Choose “Mailbox” option >> “Export Mailbox…”.

Select any location to download the output file.

And successfully, you will get the results.

Now follow the rest steps to export Apple Mail to Outlook PST format using one of the best tools.

Firstly, download and install the Apple Mail to PST converter, after that open and read all the instructions >> and choose the “Next” button.
Now we have to import single or multiple Apple Mail data files and folders using the “Select Files/Folders” options.
All your available folders with maintained sub-folders will appear, and check the needed data from here.
Select the “Select Saving Option” and choose the “PST” from here.
Click on the “Filter Options” tab and enable filters and settings to export Apple Mail to Outlook PST selectively.
Select options to separate and split the output PST file according to choice.
Find the location to save the output data file using the “Browse (Folders)” button.
Lastly, select the “Next” button to convert Apple Mail to Outlook PST format.

After completing the process, you will get a PST file at the selected location. Now open this PST file in your Outlook account by the importing process.

What Makes the Professional Tool Over the Manual Method?

This Apple Mail to PST converter tool has the power to separate and merge multiple data files according to your choice.
Also, this software allows users to split the output PST data file into 2 GB, 5 GB, 10 GB, 20 GB, 30 GB, and 40 GB, which prevents from corruption situation.
It is capable of maintaining the original folder hierarchy and email components like header and body details with attachments.
It gives you multiple saving options, including PST, PDF, EML, EMLX, MSG, DOC, MBOX, and other desktop and web-based email services.
Advanced settings allow users to convert Mac Mail to Outlook PST format selectively by providing some specific details.

Final Words

In summary, we have discussed the methods to export Apple Mail to Outlook PST. As the manual approaches retain complexities and greater possibilities of error. Therefore, use the aforementioned software for the relentless and hassle-free Apple Mail to PST conversion. Further, this Apple Mail to PST converter offers advanced functionalities for errorless and seamless email data transmissions.