How to Export Apple Mail to PST Format? Direct Techniques
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Apple Mail & Microsoft Outlook are most popular desktop-based email applications that are used for personal & professional communication. Apple Mail primarily works with macOS, unlike Outlook PST files that are widely used with Windows environment. Users switch from Apple Mail to Outlook PST because of system changes, job changes, or backup/archive emails in PST format. In this blog, users get to know two easy methods to export Apple Mail to PST format. This blog also provides automated solution that helps you directly convert Mac Mail to PST format with attachments.
Users cannot directly export Apple Mail to PST because Apple Mail creates mailbox in MBOX format. If users export Apple Mail mailbox in MBOX, they still need to convert MBOX files into PST to access in Outlook. So, this blog helps you completely convert Apple Mail to PST without any data loss.
Major Reasons to Convert Mac Mail to PST Format
Undoubtedly, many users decide to transfer Apple Mail mailbox to PST for personal or professional email management. Some common factor also listed below that help you understand why convert Apple Mail to PST.
- Switching Platforms: Outlook PST format is required when you are moving from macOS to Windows-based system.
- Workplace Requirements: Ensures compatibility for seamless collaboration, data sharing, & professional communication.
- Microsoft 365 Integration: PST files work smoothly with Outlook and other applications, offering a unified productivity suite.
- Offers Advanced Features: Outlook provides multiple features to organize & manage entire mailbox data.
- Offline Access: Access or open PST files without even connecting to internet.
- Secure Backup: PST format is reliable, password-protected backup of entire mailbox that also prevents data corruption.
Pre-Export Checklist to Convert Apple Mail to PST
Before beginning conversion process, users need to prepare Mac Mail data and destination Outlook account properly. Whether you choose manual method or automated method, check prerequisites before beginning Apple Mail to PST conversion process.
- Check that Apple Mail is working properly on macOS.
- Compatible & stable version of Mac Mail.
- Open & access Apple Mail folders or emails.
- Create separate backup copy of Apple Mail folders.
- Ensure sufficient free space on disk when you save Apple Mail to PST.
- Organize mailbox folders & remove empty folders before conversion.
- Keep email account credentials ready.
- Install Microsoft Outlook & Apple Mail.
- Check PST compatibility with Microsoft Outlook.
- Stable internet connection to complete conversion.
- Pick any conversion method according to your requirements.
- Verify converted mailbox after conversion.
How to Export Apple Mail to Outlook PST Format Manually?
Apple Mail doesn’t directly export emails to Outlook PST format. Users need to use Gmail & Outlook. In free method, users need to follow intermediate steps to complete conversion.
Step 1: Configure Gmail Account in Apple Mail
- Open your Mac Mail account.
- Select the “Mail” icon >> “Add Account” option.
- Choose the “Google” and then the “Continue” icon.
- Provide the login details like email address and click on “Next” button.
- Grant the required permissions.
- Select the data that you want to migrate.
- Lastly, hit the “Done” button to export Apple Mail to Outlook PST.
After configuration, create a new folder in your Gmail account and drag and drop the emails from Apple Mail to Gmail account.
Step 2: Configure Same Gmail Account in Outlook
- Firstly, “Open Outlook” on your system.
- Now, click on “File” and then select “Add Account”.
- Now, type your “Gmail address and click on “Connect” button.
- A “Google sign-in window will now appear”, login with your Gmail account.
- When the Google permission window appears, click on “Allow”.
- At last, click on “Done,” and your Gmail account will be synced in Outlook
After successfully configuring your Gmail account in Outlook, newly created folders will show in the Outlook account. Users need to move the email data by drag-and-drop process in the Outlook account. After moving data, let’s export it as a PST format.
Step 3: Export Emails as PST Format
- Restart the Outlook account.
- Head to the “File” tab.
- Select the “Open & Export” >> “Import/Export” button.
- Choose the “Export to a File” and select the “Next” icon.
- Select the “Outlook Data File (.pst)” and choose the “Next” button.
- Select the folder that contains your Apple Mail emails and then the “Next” icon.
- Browse the location and select the desired options, and hit the “Finish” icon to export Apple Mail to Outlook.
And successfully, your Apple Mail data will be migrated into your Outlook account. But again, this method has some setbacks, which are explained below:
Why Experts Don’t Choose This Manual Method?
- Gmail-based method requires following multiple steps.
- Required sufficient storage in Gmail to move Apple Mail to PST.
- Complicates mailbox handling if you have multiple mailboxes.
- Requires stable internet connection & technical expertise to complete conversion.
- Time-consuming process if you have GB of Apple Mail mailboxes.
- No guarantee of data safety during Apple Mail to PST export procedure.
Reliable Way to Export Apple Mail to PST in Batches
BitRecover Apple Mail Converter is the right and accurate solution to convert Mac Mail to PST for Outlook smoothly. This solution doesn’t take a long time, unlike the manual method, which makes it the first preference of all experts. It offers multiple advanced options that will help you to complete the entire process easily.
The Apple Mail to PST converter is a trustworthy tool, especially for professional data, because it maintains the original email data and folder hierarchy. It can easily convert multiple email data files without any limitations. You just need to download this solution on your system and start the process.
How to Automate Mac Mail to Outlook PST Conversion Process?
- Firstly, download and install the solution on your system.
- Now, choose from “Select Files” and “Select Folders” options to load your data into the interface.
- Preview all the uploaded data files carefully, before converting them.
- Select the “Select Saving Option” and choose the “PST” from here.
- Click on the “Filter Options” tab and enable filters and settings to export Apple Mail to Outlook PST selectively.
- Find the location to save the output data file using the “Browse (Folders)” button and choose file name option.
- Lastly, select the “Next” button to convert Apple Mail to Outlook PST format.
After completing the process, you will get a PST file at the selected location. Now open PST file in your Outlook account by importing it.
What Makes this Professional Tool Best?
- This Apple Mail to PST converter tool has the power to separate and merge multiple data files according to your choice.
- Allows users to split the output PST data file into 2 GB, 5 GB, 10 GB, etc., which prevents corruption.
- It is capable of maintaining the original folder hierarchy and email components like header and body details with attachments.
- Directly convert Apple Mail to PDF, EML, EMLX, MSG, and more etc., to save data to desktop and web-based email services.
- Advanced settings allow users to convert Mac Mail to Outlook PST format selectively by providing some specific details.
Final Words
We have discussed the methods to export Apple Mail to Outlook PST. As the manual approaches retain complexities and greater possibilities of error. Therefore, use the aforementioned software for the relentless and hassle-free Apple Mail to PST conversion. Further, this best solution offers multiple features that help any user to export Apple Mail to PST smoothly. If you still need assistance with your process, feel free to contact our Technical Support Team anytime. As they are 24/7 available to help you.
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