How to Delete Emails from Zimbra Cloud Account Permanently?

Rollins Duke   
Published: May 10th, 2024 • 6 Min Read
There are so many users across the globe who receive a lot of emails with large attachments. Due to large email accumulation, the storage space gets reduced. If you find your Zimbra email account getting too overloaded with emails and attachments, we recommend to delete Zimbra emails from all folders at once. This will facilitate to keep your server performance better while also maintaining your costs down.

Have you decided not to store all old Zimbra messages and searching for a solution to remove emails from Zimbra Cloud so as to minimize the usage of storage space on the server? If yes, then we have got you covered.

Deleting all old Zimbra messages is beneficial if you are not willing to refer to a particular email for example, over a month/ year old. Though one can manually delete emails from Zimbra Cloud account that will be not a time-saving solution for everybody.

Having said that, it is absolutely the right decision to delete Zimbra mailbox messages, especially which are irrelevant.

How to Delete Zimbra Emails Forever?

If you are facing a problem while erasing Zimbra emails then don’t worry. In this blog post, we will provide multiple freeware methods. Thus, continue read this specially dedicated write-up and use any explained technique as per your need and choice.

1) Download Zimbra Email Eraser Software

BitRecover EmailRaser Wizard is the easiest solution to delete Zimbra mail account emails at once. With this software, you can choose any of your inboxes, sent, or any other custom folder emails which you may have created and precisely delete Zimbra emails you no longer need. Moreover, you can utilize the data filter options to make a filter to search emails that match your preference and automatically delete them.

Download for Windows Download for Mac

Follow Given Steps to Delete Zimbra Mail Folders

So, now follow these guidelines to delete Zimbra mail database:

  1. First of all, install and run Zimbra Email Eraser on your Windows and Mac Computer.
    zimbra email eraser
  2. Then, in the left panel of UI, you’ll see the Email Source list. Scroll down and choose ‘Zimbra Cloud’ from it. Thereafter, enter the Zimbra mail account login details in the respective fields. Along with it, tap on the ‘Login’ button at the bottom of the screen.
    select zimbra cloud
  3. After this, the software starts fetching all mailboxes from your account. So, enable the desired email folders to delete from Zimbra mail.
    select zimbra cloud folders
  4. In the Filter options section, enable the required filters which you want to apply for deleting emails from Zimbra.
    filter option
  5. Lastly, click on the Delete button and start the process to delete Zimbra email from all mailboxes.
    delete zimbra emails from all mailboxes
  6. Click on the Yes button when you receive a warning message.
    delete zimbra emails older than
  7. Finally, the Zimbra mail deletion process has started. You can see the live process in the software panel.
    remove emails from zimbra
  8. Once the task ends, a message appears ‘Deleting email messages completed successfully’. Tap on OK to exit.
    deleted successfully

Expert Advice: If you have decided to delete Zimbra emails from all folders. Then, you should backup Zimbra emails into desired file extension because maybe in the future you need to get some information from deleted Zimbra messages.

Zimbra Email Remover Benefits

  • It’s a swift process to delete all mails in Zimbra account at once.
  • It gives option to erase specific Zimbra email from all mailboxes.
  • The tool permits to delete Zimbra messages by Subject, ID, Attachments, etc.
  • Bulk delete all old messages from Zimbra to clear redundant email messages from folders.
  • Delete Zimbra emails older than defined months according to the user’s need.
  • Remove emails from Zimbra cloud larger than required MBs to increase email quota space quickly.

Common Queries of Users

Q 1 – Can I use this software to delete Zimbra emails older than one year?

A – Yes, you can choose a particular Date interval and delete Zimbra mail from any mailbox.

Q 2 – Does your software allow to remove Zimbra cloud messages by ID?

A – Yes, you choose the ‘From’ and ‘To’ options from the ‘Data Filters’ in order to delete Zimbra emails by email address.

Q 3 – Is this tool sufficient to delete all mail from Zimbra account?

A – Yes, you can choose any number of email messages and can easily delete multiple emails in your Zimbra account.

Q 4 – Is there any solution to fix replica emails in Zimbra Sever?

A – Yes, read this article to remove duplicate emails from Zimbra Cloud.

2) Erase Zimbra Emails One by One

  1. Login to your Zimbra Cloud-based email account.
  2. Choose a folder from which you want to erase messages.
    login to zimbra
  3. Click on any email and press the Delete icon.
    delete zimbra emails
  4. The conversation moved to the Trash folder.
    zimbra email moved to trash
  5. Repeat the process of removing Zimbra emails one by one.


  • A time-consuming process that allows to erase only one Zimbra email at a time.
  • This technique does not permanently delete Zimbra emails as it moves them under the Trash folder.
  • If you want to remove Zimbra emails permanently using this method then your efforts will increase.

3) Remove All Emails from Zimbra Folder

  1. Sign in to your Zimbra online account.
  2. Select a Zimbra folder and click on the Checkbox.
    zimbra checkbox
  3. After choosing all emails, press the Delete button.
    remove zimbra emails
  4. See pop-up message i.e. All conversations moved to Trash.
    all zimbra emails moved to trash
  5. Repeat the same process again if you want to delete emails from another Zimbra folder.


  • This method permits to delete all Zimbra emails from a specific folder at a time.
  • If you want to remove Zimbra emails from multiple folders then you will need to repeat the process again and again.
  • All deleted Zimbra mail messages will be moved under the Trash folder so you cannot empty quota space.

4) Delete Zimbra Emails Permanently

  1. Login to Zimbra Cloud-based email account.
    login to zimbra
  2. Select a folder to erase Zimbra emails forever.
  3. Right-click on the folder and choose the Empty Folder option.
    empty zimbra folder
  4. Click on Ok when you receive a warning message about the deletion.
    warning message
  5. The specific Zimbra folder has been emptied successfully.
    delete emails from zimbra cloud
  6. Zimbra folder emails were removed permanently.


  • There are no filter options available for deleting selective Zimbra emails.
  • It allows to erase all Zimbra cloud emails from one folder at a time.


In the above blog, we have explained a detailed description of how to delete Zimbra emails from all mailboxes. The tool distinguishes a lot of email messages from Zimbra email account and makes it easy for you to perform batch deletion of Zimbra messages. You can also use this software delete Zimbra mailbox attachments only. It gives you a powerful set of features that are quite beneficial. However, if you are a home-based user and want to delete some Zimbra emails permanently, then, you can use manual methods for the completion of the task.

Feel free to contact our technical support team if you are hassling with any queries.