How to Convert Zoho Mail to PDF Without Losing Attachments?
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Zoho Mail does not have “Export to PDF” feature for bulk emails. If users want to convert Zoho Mail emails to PDF with attachments, then they can use built-in print menu option to save Zoho Mail emails in PDF format. But if you have thousands of emails in Zoho Mail, then this method becomes tedious. In this blog, users learn step-by-step guide to convert Zoho Mail to PDF with free or professional solution. So, what are you waiting for? Let’s read complete article!
Zoho Mail is secure email hosting service provided by Zoho Corporation. It is used by all sizes for professional email communication. On the other hand, PDF is document format that can be opened without requiring specific email client or application. Once Zoho Mail is converted into PDF, it preserves exact visual layout, fonts, images, & formatting. Users can check their emails without internet connection. Let’s check complete blog to know everything you need!
Why Convert Zoho Mail to PDF? Top Reasons
Once Zoho Mail is converted into PDF document they can be easily shared or managed without requiring internet connection. PDF files preserve email content. Let’s learn more common reasons to save Zoho Mail emails in PDF format with attachments.
- Saving important emails in PDF helps users to create backup of emails, if Zoho Mail not working.
- Users can open & read saved emails anytime, anywhere on any device.
- PDF documents also retain original email structure, which makes it easier to check conversations without Zoho Mail.
- Once Zoho Mail emails are converted into PDF format, they can be easily shared with colleagues, clients, legal team, etc. Users can easily share required emails if they don’t want to share entire Zoho mailbox.
- Converted Zoho Mail emails are also used in documentation, audits, compliance reviews, & internal investigations.
- Easily print Zoho Mail messages as PDFs & print them without opening email accounts.
What Do You Need to Save Zoho Mail Emails as PDFs?
- Active Zoho Mail account with correct login details.
- Stable internet connection if you have large Zoho Mail mailboxes.
- Enough disk space to save converted PDF document.
- Adobe Acrobat Reader to open & verify converted PDF files.
- Choose any method that fits your requirements.
Manual Solutions to Convert Zoho Mail to PDF Document
Here are two free methods available to convert Zoho Mail emails into PDF format. The first method is built-in option that allows users to save Zoho Mail emails as PDFs. If you wish to convert multiple emails at once, then choose second method!
Method 1: Zoho Mail’s Print Feature to Print Zoho Mail to PDF
- Login Zoho Mail account on computer browser.
- Go to mailbox, which has email folders.
- Open any email message that you want to save as PDF.
- Click More Actions or three-dot option.
- Select Print Option from available menu.
- A print preview window appears on your screen,
- Choose Save as PDF.
- Use your preferred page layout, paper size, and other print settings.
- Tap Save button.
- Pick destination folder on your computer.
- Save PDF document.
Method 2: Convert Zoho Mail to PDF with Thunderbird
If users don’t want to save emails one by one with built-in feature, then use Mozilla Thunderbird. With Thunderbird ImportExportTools NG, users can easily save multiple Zoho Mail emails to PDF format. Check step-by-step guide below:-
- Download Mozilla Thunderbird.
- Login to Zoho Mail account in Thunderbird. (Use app-specific password to login Zoho Mail)
- Once logged in, let Thunderbird sync mailboxes.
- Install ImportExportTools NG add-on in Thunderbird.
- Restart Thunderbird & select emails you want to export.
- Right-click & go to Export Messages As…
- Choose PDF format & select message and attachments.
- Thunderbird starts downloading Zoho Mail emails in PDF format.
Constraints of Free Strategies
- Users need to open each email to convert in PDF format.
- Requires time & patience to convert Zoho Mail emails in PDF format.
- Large attachments may lost or corrupted with free method.
- Need to rearrange folders if you save multiple emails in difficult.
- Download Thunderbird to convert Zoho Mail emails in PDF format.
Pro Solution to Convert Zoho Mail to PDF With Attachments
Install BitRecover Zoho Mail Converter Tool, which helps users convert Zoho Mail to PDF format with attachments. Now export multiple Zoho Mail email accounts mailboxes to PDF format without any data size limitations. Users can easily extract Zoho Mail email attachments. Users don’t need any technical expertise to export Zoho Mail to PDF document. Both tech-savvy & non-technical users can use this tool to export Zoho Mail emails in PDF format. It works with every version of Windows OS editions whether it’s new version or oldest one. Users can also use this application on any version of macOS as well. Download free demo edition of this application to learn more about the software without paying single dime.
Easy Step-by-Step Guide to Save Zoho Mail Emails to PDF
- Download BitRecover Zoho Mail to PDF Converter Tool.
- Start utility & search for Zoho Mail. After that, login to your Zoho Mail account in software interface.
- Preview folders & select required folders that you want to save as PDF.
- Choose PDF as saving format in saving options.
- Select destination path to save converted Zoho Mail emails.
- Use filter features to selectively save Zoho Mail emails as PDFs.
- Lastly, start Zoho Mail to PDF conversion process.
Experimental Qualities of BitRecover Zoho Mail to PDF Converter
- Direct Conversion: This advanced solution provides direct conversion from Zoho Mail to PDF without requiring additional email client.
- Advanced Filter Features: Users can sort & save emails by multiple features such as date filter, subject, TO, CC, BCC, Exclude folders, etc.
- Bulk Conversion: Choose any size of mailbox or emails that they want to convert into PDF format. There are no data size limitations. It also doesn’t stop or show glitches during Zoho Mail to PDF conversion.
- Selective Folder Conversion: Users can choose required folders they want to convert into PDF format. No need to save entire Zoho Mail mailbox into PDF format.
- Independent Safe Solution: This tool only requires your Zoho Mail login details to convert emails into PDF format. It work as bridge which help users to directly save Zoho Mail emails in PDF format.
- Email Schedule Feature: Schedule Zoho Mail to PDF conversion process if you don’t want to disturb your workflow. Users just need to set time & date. This tool downloads your Zoho Mail emails in PDF format.
Popular Questions and Answers
How to Export Multiple Folders from Zoho Mail to PDF?
Users can use professional solution to export multiple folders from Zoho Mail to PDF format. This tool didn’t have data size limitations to convert Zoho Mail emails to PDF format.
Can I Keep Email Attachments inside PDF?
Yes, professional application keeps email attachments when users try to convert Zoho Mail emails to PDF format. It extracts attachments in accessible format that can be used in future.
Which Solution is Best to Convert Zoho Mail to PDF Document?
Users can choose free solution if they want to convert few emails from Zoho Mail. But if you have large-size of emails with attachments, then choose professional solution. Zoho Mail to PDF converter tool help users to convert any size emails from Zoho Mail to PDF format.
Key Takeaways
Users can get to know free or professional solutions to convert Zoho Mail to PDF format. First two methods are fully free to save Zoho Mail emails into PDF format. But free techniques always come with multiple limitations. Users need to put efforts & time to complete Zoho Mail to PDF conversion. If users don’t want to face encounter in conversion then choose professional solution. It provides bulk conversion with multiple filter features. Users can choose required folders they want to save as PDF. Select any method that fits your requirements. I hope this blog totally helps users to export Zoho Mail emails in PDF format.
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