How to Convert Text to Excel for a Structured Data File?

  

Mark Regan
Published: May 4th, 2026 • 7 Min Read

There are two ways to convert text to Excel file, which include using the Get Data option of MS Excel or by using a professional solution that offers a range of options to convert TXT to Excel file or any other format as per choice.

So, if you are also one of those users who want to save text file to Excel table, then this is the blog made for you only. It shares every detail related to this topic and makes you a master in the drill to convert TXT to XLSX. From the common reasons to the manual methods, their cons, a certified text to Excel table converter, their benefits, and so on, it has everything covered in a clear way. So, read the blog to the very end and get the best solution to boost your productivity.

Reasons to Convert Text to Excel Table

Some of the most common situations in which a user seeks a solution to convert TXT to Excel file are as follows:

• Doing this converts the unstructured data of a text file to a structured one.
• It makes sorting, editing, and analysing the files easier than before.
• It helps in file integration and handles bulk text data in a simple and understandable layout.
• Easy file reading and sharing is another benefit of doing this conversion.
• The process to convert text to Excel file introduces an automated workflow with the data.

Pre-Requisites to Convert TXT to XLSX

The most basic elements that you must have before proceeding with this conversion process are as follows:

• A properly structured text file. For example, the values must be separated by a comma so that a clear table can be created.
• Your system must have MS Excel installed with its subscription.
• Get the professional Text to Excel Converter tool for quality output and easy working with text files.
• Make sure your system has more than 4GB of RAM.
• Close all your running applications for smooth system performance.
• Take a backup of your source text file for some uncertainty.

How to Convert TXT to Excel File Using MS Excel?

So, basically, Microsoft Excel has an in-built option to fetch the data from the local system and import that in Excel in a structured form. Therefore, by using that, a user can do the following conversion. The detailed steps of that are as follows:

1. Install and run MS Excel on your device.
2. Then, click on Blank Workbook to start the conversion from scratch.
3. Further, select the Data option from the toolbar.
4. Next, click on the Get Data option.
5. Now, choose the “From File” option and select the “From Text/CSV” option.
6. Once done, browse and select the text file and click on the Import button.
7. After this, select the rows, columns, or tables accordingly and click on Load.
8. With this, the process to convert text to Excel file is completed. Further, you can click on File, select Save As, and choose the Excel Workbook format to convert TXT to XLSX file using MS Excel.

Alternative Way to Save Text File to Excel

Another manual yet most prominent way to do this conversion is by copying the data from a text file and pasting it into an Excel spreadsheet. The brief steps of this are mentioned below.

1. Open the text file in any text editor by simply double-clicking on it.
2. Simultaneously open MS Excel on your device.
3. Now, find and copy the desired data from the text.
4. And then paste it in each cell accordingly.
5. Repeat the process till all your data has moved from text to Excel sheet.
6. Once done, click on File, select Save As, choose the saving folder, and then select the saving option as Excel Workbook, and the process to convert TXT to XLSX is done.

Best Way to Convert Text to Excel File Professionally

The above-mentioned manual ways do not guarantee the right formatting, and therefore, the user has to fix everything on their own. Thus, it would work for small text files but not for large and important text data. And, this is where a certified solution like the BitRecover TXT Converter comes into play. It has 15+ different saving options, which allow you to convert text to Excel-friendly formats, structured formats, and easily shareable and editable formats using only one tool.

This is a desktop-based offline utility that can be smartly used as a Text to Excel Converter, which supports batch files, has a saving destination option, gives a summary report, and has almost all the features that one needs in such a scenario. You can also download its free demo version and check out the different licenses by clicking on the buttons below.

Download Now Purchase Now

How Does This Tool Work?

The quick, simple, and easy steps to use this text to Excel table converter are as follows:

1. Run this certified software on your device.
   
2. Then, select bulk TXT files using the given selection modes.
   
3. Further, choose one saving option (recommended is HTML since it preserves structure).
   
4. Then, select the saving path and click on Convert to start the process.

Must Read: In case you want a direct option to convert text to Excel file, then connect with our support team for the feature add-on. You can also opt for the services option, in which our trained engineers remotely do the conversion on your behalf. The entire process remains safe and certified.

Conclusion

In total, for a small-sized text file, you can rely on a manual way to convert text to Excel file. But if you have a large and important file, then you must get a professional text to Excel converter tool that saves the text file in an editable format so that you can easily modify, convert, and share it as per your work requirements.