How to Convert Outlook Email to Word Document?

  

Rollins Duke   
Published: December 1st, 2025 • 7 Min Read

Overview: Transferring emails from Outlook to Word document is a process that experts frequently use on for archiving, analyzing, editing, and formalizing purposes. Users tend to browse Outlook mail to Word converter or look for a way to learn how to save Outlook email as a Word document, as there is no direct way to export files in Word. Read the blog till the end and find out the best and most secure way to insert email into Word document.

Easy approaches, such as saving the email file in text or HTML format, or utilizing the copy-paste method, are suitable for one-off requirements; they often hinder the layouts or attachments during the process. In order to eliminate such scenarios, it is highly recommended to go for the experts’ certified software utility to save email as Word document in bulk while preserving the integrity of user’s information like metadata, formatting, etc. regardless of the Outlook versions.

Manual Ways to Save Email as Word Document

MS Outlook does not provide any direct option to export Outlook emails to Word document. However, you can save Outlook email as Word DOC by completing 2 phases. Let’s look at them.

Export Outlook Email to Text File

1. Open Outlook and then select the email that you want to export.
   
2. Now hit the File tab and choose the Save As option.
   
3. Select the Text Only (*.txt) option from dropdown.
   
4. Browse the destination path and click the Save button.
   
5. See Outlook email exported in TXT format.
   

Open Text File with Word and Save

1. Right-click on the TXT file and choose Open with Word.
   
2. Now you can view Outlook email in MS Word.
   
3. Choose File >> Save As option to continue.
   
4. Select Word Document (*.docx) from the dropdown and save it.
   

Note: This manual method can convert Outlook email into Word document one by one. This process shows you email text in Word like simple text format because rich text formatting will be removed.

Recommended: Learn How to Convert PST to CSV Format

Convert Outlook Email to Word Using VBA Script

1. Open the Outlook email client and hit the ALT + F11 keys.
2. Now a new prompt will show Outlook VBA Editor and then open a new Module here.
3. After that, use this code and paste, what is mentioned below.
   
4. Thereafter, add a new VBA project into the Quick Access Toolbar.
5. Next, select an email, and from the Quick Access Toolbar hit the Macro icon.
6. Lastly, your email will be saved as a Word document.

Note That: This technique is highly recommended only for experts who know VBA (Visual Basic for Applications) coding, macro, module, and quick access toolbar.

Drawbacks Faced to Insert Email into Word Document Manually

• Such techniques are suitable for one-on-one procedures, which are highly inefficient and consume plenty of users’ time dealing with thousands of Outlook files that need to be transferred on an immediate basis.
• Methods like “Copy and Paste” do not guarantee the preservation of font styles, complex formatting, or embedded images, which can be lost or rendered in a messy, confusing document.
• The option “Save as HTML” is often misinterpreted as the code generated by Outlook, which further results in alterations in the layout.
• None of the techniques mentioned does not save email as Word document along with the attachments. All the attachments have to be saved manually and separately, which adds to the amount of extra effort.
• The steps of such methods differ from version to version of either Outlook or the Windows Operating system, confusing users among the technical steps.
• Since free techniques consist of so many manual steps, it is automatically prone to human errors while clicking, saving, selecting, opening, etc. escalating the risks of inefficiency resulting in a large volume.

How to Convert Outlook Email to Word Document?

MS Outlook exports all emails into PST format while MS DOC saves the documents into DOC format. There is software available to convert PST to DOC format, after converting the email messages into DOC format, users can access them with MS Word.

1. Start Outlook to Word Converter, you’ll see the starting screen as shown here:
2. Now, choose single or multiple Outlook emails that you wish to export into Word.
   
3. Then enable desired Outlook mailboxes to convert Outlook email to Word.
   
4. Thereafter, select DOC as a file-saving option.
   
5. Lastly, hit on the Convert button to start the conversion process.

Benefits of Outlook to Word Converter Solution

• The tool allows users to export multiple Outlook emails to Word documents at once, saving an ample amount of time and effort.
• The automated solution does not have any file size limitations and efficiently support the conversion of large-sized Outlook files to DOC documents.
• The Outlook to Word Converter works efficiently on all versions of Outlook like 2021, 2019, 2016, 2013, 2010, 2007, etc. to export files.
• Give users the facility to export Outlook emails to Word document selectively, minimizing the processing of unwanted or unnecessary Outlook files.
• The tool maintains attachments while exporting Outlook emails to Word documents.
• Outlook to Word Converter maintains rich text formatting while saving Outlook emails as Word documents.
• This robust tool not only convert PST to DOC but also in 20+ file formats such as convert PST to PDF, MBOX, MHT, EML, and the list goes on.
• It has advanced filter options to convert Outlook email to Word by date range, email address, subject, and other different criteria.

To Conclude

While free methods such as copying and pasting Outlook files or saving the files as in HTML format are useful for occasional purposes, to save Outlook email in Work document. However, such techniques are not considered optimum when it comes to handling hundreds or thousands of files simultaneously.

Unlike the automated Outlook Mail to Word Converter, manual methods cannot carry out the attachments along with the email, ruining the integrity of such files. On the other hand, with the help of an expert recommended software solution, users can easily and efficiently convert multiple files in batch, making sure all the elements are included in the resultant files during the process.