How to Convert Email to Text Quickly With No Data Loss?

Rollins Duke
Published: September 15th, 2025 • 6 Min Read

You may wonder for what reason somebody would need to convert email to text file. How is it possible that plain text is finer than formatted emails? Absolutely, it is impossible that it can be better, yet it tends to be more helpful to store.

If you don’t know about this reality, the messages you keep in thousands in your email services like Outlook.com, Gmail, and Yahoo occupy a large storage space. Assuming you understand that the storage space is restricted, you are probably going to begin searching for a solution to forward the email to text messages. It is too difficult to move important emails manually every time. Hence, here we’ll share an extraordinary solution that can let email users auto-perform this task.

Reasons to Convert Email to Text

It is easy and convenient to access or open the plain Text files on almost any platform without the requirement of any email client.
It is easy to store, save, or convert email to text file as they are small in size and have a lightweight format.
You can create long-term backups if you convert email to text file and access them even in case the email client gets outdated.
Plain Text is more universally compatible with third-party tools and databases.
There is minimal risk of corruption in plain Text files.

Manual Way to Convert Email to Text

Run your email client and open the message that you want to convert.
Select the entire content and then right-click on it.
Now, choose the copy option and open NotePad or TextEditor.
Then, paste the email content that you copied.
Now, save or store your file as a .txt extension.

Drawbacks of Manual Way

Converting emails one by one can consume a lot of time and effort.
Manual methods do not support bulk conversion.
There is a risk of data loss when you convert email to text file manually.
The manual way to convert email to text is prone to errors.
The manual is not considered to be beginner-friendly as it may require technical knowledge.

Pro Way to Convert Emails to Text File Automatically

Normally, one can move an email message into a text file with the Save as a feature in different email applications. However, for a batch saving of emails to single text files, you have to manually export each email one after another. It is highly time-consuming and tiresome.
However, to convert emails to text file automatically and quickly, experts recommend using BitRecover MBOX Converter Tool . This email to text converter can help you rapidly convert multiple email messages to individual text files with a few clicks. Users can try this software for free and easily download the trial edition and use the tool.

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How to Convert Email to Text File Using Pro Tool?

To convert email to text file automatically using this tool, you need to follow the steps mentioned below:

Download and launch the Email to Text Converter on your Windows or Mac-compatible machine.
Now, choose any MBOX file of your email service using the dual options.
Then, enable the required mailboxes where you want to save the email as text files.
Thereafter, go to the storage options list and choose TXT saving format.
Browse a specific location and file naming option to save the converted data on PC.
Lastly, click on the convert tab. The task to convert email to text file is running on your screen.
After the process ends, open the Text document files.

Powerful Features of the Pro Tool

Here are a few reasons why our software is best to move email to text file.

Multi-Purpose Utility: If you think this tool will allow you to convert email to text file, then it does not stop here. In the same application, you can also convert emails to DOC, DOCX, RTF, PDF, MSG, EML, etc. formats.
Great for Conversion of Attachments: Along with the emails, the software will also convert associated attachments to text file.
Batch Migration of Multiple Mailboxes: It provides the option, with which users can bulk forward email messages to text documents. This feature helps to convert multiple emails at once.
Preview the List of Emails: Before initiating the conversion task, you can view the list of email messages in the preview pane of the software window. This will enable you to cross-check the data for enhanced efficiency.
No Dependency on External Apps: This utility is standalone and independent. It does not require any further external app installation.
Robust and Highly Efficient: By using this application, we assure you that no matter how much data is present in your email account. This tool will instantly implement the migration without any break.
Download on any Windows or Mac Machines: You can install this product on any Windows Operating System, like Windows 11, 10, 8.1, 8, 7, XP, Vista, etc. Also, it runs on the latest Mac machines.

FAQs

I have used Outlook on the web email account for a while. Is this utility also supported to convert Outlook email to text file?
Yes, our software is compatible with all email applications including Outlook on the Web. So, you can easily export Outlook email to text with it.
Does the software grant to Convert PDF to Text without Losing Formatting?
Yes, why not! Use our software PDF to Text Wizard in bulk mode.
I have some bills coming in my iCloud account but they are not attachment files. I would like to learn an automated process to move email to text file so that I can archive them. How to do it?
Use our application to export email messages to text file. It is best suited for automated conversion.

Conclusion

There are numerous reasons that I user would like to convert email to text file. As we discussed above, plain text files do not have any hidden information, no user’s details, nothing. So, you can execute this conversion with the above solution and can pass your email service data on to others.