How to Take Backup Emails? Complete Guide

Rollins Duke   
Published: May 10th, 2024 • 5 Min Read

Backup Emails: Mail is just another aspect of that consumers may utilize to host their emailing services on their own domain. Information that is received in the cloud may be synced with any desktop-based email tool as well.

You may be wondering why, since synchronization is feasible, there is a need for Backup emails to a local machine in the first place.

When data is synced, it is not saved in the email service as a backup copy for future reference. It doesn’t matter if improvements are made to the web-based server or the email client. The changes will be reflected in both places.

There might be a plethora of reasons why it is necessary to maintain a local archive of the data, but this article will only cover the most apparent ones.

We’ll go over Backup emails Software, which provides a secure and effective backup procedure, later in this article.

Also Read: Most Reliable and Best Backup Tool

Reasons to Take Backup of Mail

  • When webmail backups locally, your data will protect twice. Like, as directly and on the server, making data safer.
  • You can quickly recover your data. Local backup in case of unintentional deletion, virus, or ransomware attack on the server.
  • Offline accessibility to webmail data. The data may be accessible even without an internet connection.

How to Take Backup Emails Completely?

Highly recommended software to save Messages from to multiple Formats with 100% Accuracy is BitRecover Email Backup Tool. It is a well suitable software that is able to download emails from unlimited accounts one by one. account has multiple email folders i.e. All Mail, Draft, Inbox, Sent Mail, Trash, User-Specific Folders, etc. and migrator software is able to download Backup emails in multiple formats without changing the folder’s structure.

Backup emails software offers various file naming options to export emails in multiple styles via date, from, to and subject, Auto increment, etc. without reducing the quality of the database.

Also, backup software has an option to migrate to PDF Adobe format. Forensic investigators can extract emails from to PDF format to print the evidence for forensic investigation-related work.

Download for Windows Download for Mac

Main Features of the Mail Backup

  • Extract Emails from to various common file formats.
  • Transfer emails from cloud to other cloud-based platforms.
  • Save emails from to local computers or storage devices.
  • Extract limitless emails from unlimited accounts one by one.
  • Emails filter options are helpful to extract emails by date, by email id, or by subject.
  • Backup tool to print the email messages professionally.
  • Selective or required folder backup option is available.
  • It maintains folders and subfolder structure while Backup emails.
  • All attachments, email attributes, and email components will maintain while backup.
  • File naming options to download emails in various styles.
  • Option to select destination path manually as well as automatically also.

Step to Take Backup Emails

  1. Start the application and fill in account login details.

    fill account login details for Backup

  2. Select folders and save the format from the software panel.

    Select folders and saving format

  3. Select the destination path and press the Backup button.

    Select destination path

  4. Extract emails from to PST format.

    Extracting emails from

  5. After the process is complete, you will get a confirmation message.

    Emails are exported successfully for Backup

Demo Limitation: Backup emails Software comes with a free trial edition which is helpful to evaluate the tool by exporting 25 emails from each folder to PST, MSG, EML, PDF, MBOX, XPS, DOC, RTF, etc. formats.

Frequently Asked Questions

  • I want to open emails in PDF reader, is it possible by using software?

    Yes, first convert to PDF format after opening the resultant PDF files with an Adobe PDF reader.

  • Does it maintain folders hierarchy while Backup emails?

    Yes, it preserves folders hierarchy during backup messages.

  • Does it allow to migrate emails from to the G Suite account?

    Yes, it has a separate option to migrate emails from to the G Suite account directly.

Client Testimonials

Thanks for developing this amazing software to transfer emails from to various file formats. I have used this product to import to Office 365 directly. – Anabelle — Ethiopia

After using this product, I am completely satisfied because I have successfully transferred my emails from to Mozilla Thunderbird with 100% accurate results. – Gyorgyi — Hungary

Time to Say Goodbye

Finally, Webmail data is saved on the server, and creating a backup is vital. The best tool for backing up email is the backup service. It also easily exports email to different email addresses and file formats. Also, you may test this clever answer for free. It can back up 25 emails for free. The. Upgrade to the Pro version to move limitless emails.