How to Remove Device from Office 365?

  

Mark Regan
Published: June 5th, 2025 • 7 Min Read

Nowadays, many employees use Office 365 on multiple devices for their convenience. If your account is connected with unused or lost devices, then it causes issues. That’s why removing them would be a great idea. In this guide we will discuss how to identify and remove device from Office 365 using several methods.

Know About Office 365 Device Management

Before deleting the device, first we have to understand the aspect of the device in Office 365. In simple words, device means any hardware which you can use to access your account. This can be phones, desktops, laptops, and even web browsers. Users can use their Microsoft 365 up to 5 devices. Once you authenticated your account with the device. Users can access everything even from a remote place. But, if you leave the device unattended with the Office 365 account. The security risks will increase.

Why Need to Manage Device?

It is very important to manage your connected device to maintain security, productivity and compliance. Every device that is connected with Microsoft 365 contains sensitive data. Which is risky if we leave it unattended.

• Devices that are lost, stolen or no longer you use but still connected to your Office 365 account.
• There are chances that anybody can access your sensitive data. That’s why it is important to remove such devices from your account to maintain security.
• Most employees use both personal as well as corporate devices in hybrids and remote work setups. When they leave or switch the devices, there are still managed access points. So, deleting the device can help you in this situation.
• If the device is hacked or attacked by malware, it can risk your account. In that case, immediately remove the affected device to prevent any damage.
• By deleting your unused device, admins clean up and reduce the clutter to make it easier to monitor the active connections.

So, there are several instances where you are required to delete the device and manage them. Now let’s see how you can do this.

Prepare your Device for Deletion

When you are starting to remove the device, certain points you must consider for the smoothe process. We mentioned all of them below.

• To delete or remove devices, you must have one of the admin roles: Global Administrator, Intune Administrator/Device Administrator and User Management Administrator.
• If you are the individual user who manages personal devices. Then you don’t need admin roles, but there will be limited options.
• You must have access to Microsoft 365 admin center.
• Make sure you review your organization device compliance policies, access control rules, and retention policies.

After that, let’s see how you can remove the device from Office 365.

Delete Device using Microsoft Admin Center

If you are an Admin, follow the steps to delete individual devices.

1. First sign in and go to the Microsoft 365 Admin Center.
2. Select the Users, then click on the Active Users button.
3. Choose the user whose device you want to delete.
4. From the Devices section, you will see a list of all signed-in devices.
5. Select the device and click Remove or Revoke access.

Remove Device from Azure AD

1. In the portal of Azure AD, go to the Azure Active Directory.
2. Click on Devices and select the All Devices.
3. Search your device that you want to delete.
4. Select it and press the Delete button.

When you remove the device from Azure AD, you also revoke access and any tokens or sessions linked with it.

Delete Device from Intune

If you are using Intune, below are the steps that can help you.

1. In the Microsoft Endpoint Manager admin center. Go to the Devices.
2. Click All devices and select the device that you want to delete.
3. Select Retire, Wipe, or Delete according to your need.

If you want to remove bulk devices, insteading of selecting the user, just click on the device and select All Devices option. Voila! You can easily remove all the devices from the Office 365 account. Here are the different ways to delete the devices. They are easy but also have potential risk.

What Happens After Deleting the Device?

When you are managing your device in Microsoft 365, the changes you did impact your connected account, even when you delete them. The changes you will see

• You can now no longer access your Office 365 services that are connected with the devices. This same applies to both browsers and the installed apps.
• Any login sessions that are saved on the device will automatically sign out.
• You will not see your device in your Admin center as it is removed from the list of the devices.
• If the conditional access policies are enabled, the deleted device will be blocked as soon as you delete it.
• Removing the device does not delete the data which is stored in it. To remove the data, you have to use Wipe or Retire from the Microsoft Intune.

These are the changes that will happen after deleting your device. Some of them are not a big deal but if you don’t wipe your data before removing the device. Then, it is a big problem.

Issues When Data Still in Device

Whenever you are deleting your device, the main reason behind it is to protect your data. But, if you remove device from Office 365 without deleting the data. Then, you may face a lot of problems.

• Sensitive data will remain in the used device and anyone can access it.
• If the device falls into an unauthorized person, then they can misused your important data which is a biggest risk.
• When the former employee gets the hands of the device and retains data. They can also misuse them.

Thus, you can see how it is important to save your data first before removal of the data. Now, in order to protect your data. Instead of wiping the data, it is best to save them to a secure place. For this, we have a perfect tool for you.

To be Conclude

In this article, we have explained how you can easily remove device from Office 365. We share common instances where it becomes necessary to delete the device. And provide different ways to remove. Furthermore, we also explain the issue when you don’t save your data before deleting the data. And to prevent that, IT professionals prefer software.