How to Renew Your Office 365 Subscription?
Published: June 2nd, 2025 • 6 Min Read
Your Office 365 subscription is about to expire and don’t know how to renew it? Whether you are an individual user or managing your account for a big company. Keeping your Microsoft 365 license active can be a complex task. Therefore, in this guide we will discuss the process of Office 365 renewal and provide tips for a better experience in Office 365.
To get all the benefits of Office 365, it is important to maintain your license and be active. If you are being careless, then your subscription will expire and you cannot do any business operations like email communication, collaboration on documents, access to Team and many more.
That’s why, many businesses practice advance license renewals, to avoid these problems. With the timely renewal you not only make sure your work continues, but also safeguard your crucial data. As you know, data protection is a top priority among renewal and migration processes. So, here we are going to help you to renew Office 365 subscription.
Understand Types of Microsoft 365 Subscription
When you start Microsoft 365 license renewal, first you should know about which type of license you or your organization is using. By doing this, you can create a right plan for the process. So, Office 365 provides various types of plans with different features and functions. So, first you should know which type of the license you use by going through your admin center and selecting the subscription button. There you will know the plan you are using. Once you find out your license type, we will go through the renewal process.
Pre-Renewal Planning
To set the stage for a smooth Office 365 renewal, we have to first plan the process in advance to avoid last-minute decisions.
- First, analyze the existing licenses that you are using. Use the Microsoft 365 admin tool to create a report to show the license usage and user activity.
- Evaluate the current plan, consider whether your current subscription is meeting all your needs. As the business grows you also need to scale up your Office 365 to meet the requirements.
- Plan your future in advance, will you hire new employees or expand to new markets? Plan this in advance and choose the renewal option that supports your current as well as future needs.
- Calculate your budget according to the renewal. Take approval for everyone for the Office 365 subscription renewal.
- Find out which option would be the best for you to renew Microsoft 365 license: auto-renewal or manual renewal.
The planning of renewal should start 30-40 days before your license expires. As you will have enough time to confirm the process with your team. Now we start the Office 365 renewal process.
How to Renew Microsoft 365 Subscription?
The process of reissuing your Office 365 is simple. But, it can be different from other licenses. So, in the upcoming sections we will explain the process of renewing your personal and business subscription.
Renew Personal or Individual Office 365 Subscription
- Sign in to your Microsoft account that is linked with your license.
- Find your plan under the Services & subscriptions section.
- By clicking on the Manage button, you can either choose Auto-Renew or Renew Now button for manual.
- Select your billing cycle and choose the preferred payment option.
After that confirm your details and your renewal process will start. Once it is complete, you will receive a confirmation email.
How to Renew Microsoft 365 for Business License?
Users cannot reissue their organization subscription, only admin can do this. Follow the steps below.
- Sign in to the Microsoft 365 admin center.
- Go to the Billing section and select your products.
- Select your Office 365 plan and press the Renew now or Manage button.
- You can now enable or disable auto-renewal, adjust your license quantities, and upgrade your plan.
- After reviewing the renewal summary. Choose your payment method and confirm the process.
Admins can also set renewal reminders and receive alerts when the subscription is about to expire.
Protect your Data During Office 365 License Renewal
As you can see renewing your Microsoft 365 subscription is simple. But, if the process is delayed or mishandled, then there is risk of losing your emails, documents and accidental data loss.
In that case, taking a backup of your data before the renewal, is a best practice as it safeguard your data and solve the issue. For this BitRecover Office 365 Backup Tool will be a great help, as it downloads data of your entire Microsoft 365 account without any issues. You can install it in your Windows and Mac OS.
Frequently Asked Questions
Q. How can I reactivate my expired Office 365 account?
Ans. Sign in to your Microsoft account or admin center. Select the expired subscription and click on the Reactivate button. Complete the payment process and your service will be restored.
Q. What will happen when the Office 365 subscription ends?
Ans. When the Microsoft 365 license expires and ends, your apps go to reduced functionality mode. After 30 days you can access limited data and after 90 days, your account will be permanently deleted.
Q. Can I still use Office 365 if I don’t renew?
Ans. If you don’t renew your Microsoft 365 account, you can still access the files, but the apps switch to reduced functionality mode. You can view your documents, but can’t edit or create new ones. After 90 days, your account and services will be entirely removed.
Q. Do I need to reinstall Office 365 when I renew my license?
Ans. No, you don’t need to reinstall your Microsoft 365. Your existing account will automatically update with the new licenses.
Q. How much Office 365 renewal will cost?
Ans. The cost of renewal of your subscription, depends on the license you are using. If you use Personal or Family then, it will cost you $9.99/month and $12.99/month. For business Basic: $6.00/user/month, Standard: $12.50/user/month, and Premium: $22.00/user/month.
Concluding Words
Regularly renewing your Microsoft 365 subscription is important for smooth using your account. That’s why, we helped you how to do Office 365 renewal. Here, we provided a checklist to plan your renewal and explain the steps to reissue the license for Microsoft personal and business. Furthermore, we also suggest you a way to backup your data before renewing your license.