How to Merge Two Outlook.com Accounts?

  

Mark Regan
Published: June 23rd, 2025 • 6 Min Read

You cannot directly merge Outlook.com accounts. But, there are some indirect approaches that can help you combine your two or more web Outlook accounts. So, read this article to the end.

When I do freelancing, I have two Outlook.com accounts. One is for personal use and the other for professionals. Nowadays, I have trouble managing them both and often I am confused which email belongs to which accounts. So, can you help me find a solution to merge my two accounts into one so it will become easier to manage.

Just like the above, many users often complain about organising multiple accounts. Problems like inbox fragmentation, login fatigue, and reply confusion make their work complicated. So, to make your work easier, combining your account into one is necessary. But before going, it is important to understand the issue in detail. So, below we have explained the common scenarios of having multiple Outlook.com accounts.

Why Two or More Web Outlook Accounts?

There are some cases when users need multiple accounts. But, after some time, you don’t need it. These situations are.

• Despite having an old Outlook.com account, you create a new one for any reason.
• You have individual accounts for work or personal uses.
• You change your current job and you create a new one without deleting the old one.
• In households, multiple people use the same device. This way you have several Outlook.com accounts.

These are the instances where you have multiple Web Outlook accounts and you have to combine together to easily manage them. So, in the upcoming section of the article, we are going to help you merge Outlook.com accounts.

How to Combine Two Web Outlook Accounts?

Directly you cannot merge your accounts, however if you connect your accounts in one desktop Outlook profile. Or forward your secondary email to the primary email account. This will be seen as merging your account. To know how they work. Follow the steps of these methods below.

Merge Outlook.com Accounts with Desktop Outlook

Microsoft Outlook allows you to connect multiple accounts in one profile. Then, you can export data from one account to another within the desktop application. To do this, follow the steps below.

1. First, we add our accounts. In the Outlook desktop.
2. Click on File option and then Account Settings button.
3. Select the Add Account and add both the accounts by providing their credentials.
4. From the old account we are going to export our data. Go to the File option.
5. Select Open & Export button and Import/Export.
6. Choose Export to a File, then Outlook Data File (.pst).
7. Click on the email account you want to export and save them in your destination.
8. After that, we import it to another account.
9. Click on the File menu, then Open & Export option.
10. Select the Import/Export option. Click on Import from another program or file.
11. Choose the .pst option and then browse your exported file.
12. Click on Replace duplicates with items imported.
13. Also, click Import items into the same folder.
14. Select your destination account and click on the Finish button.

This method may be confusing but it is easy. Also, it only moves your data from one account to another. If you want all the incoming emails in one account. Then, follow the next steps.

Combine Two Outlook Web Accouts by Forwarding

With this method, your incoming emails is automatically send it from your secondary account to primary account. To do this, properly follow the steps.

1. In your Outlook.com, sign in to your account that you want to forward emails from.
2. Go to the Settings by click on the gear icon.
3. At the bottom, hit the View all Outlook settings.
4. Now, select the Mail option and then Forwarding button.
5. Choose Enable forwarding option and enter the email address of the account that you want to forward emails to.
6. It is optional, click on Keep a copy of forwarded messages. Then, save the changes.

With this, method you can forward your new incoming messages. Also, it does not forward calendar and contacts. These methods are not used to merge your accounts. But, it move your email from one account to another. But, using them will also cause you problems which we have mentioned below.

Problems with Manual Methods

• They are time-consuming process. Because you need to first add the two accounts and then move them.
• Manual solutions are only be used to move emails not contacts or calendars.
• They does not merge the account only move your data from one Web Outlook to another.

But, don’t worry there is a professional software that can help you combine your two Outlook.com account together.

Steps to Move Web Outlook to Another Account

1. First, install the software on your device.
   
2. Provide the Web Outlook email address and password. Click on the Login button.
   
3. Now, the software automatically fetches your data.
   
4. Once it completes, click on the Outlook.com option from the saving options.
   
5. Provide the credentials of your account and click on Backup option.
   

Conclusion

In this article, we have learned how you can merge Outlook.com account. Because there is no direct option to combine your accounts. We provided you three workarounds that can help you. The first two methods that can move your emails from one account to another. But, not your entire account data. For this the professional software would be a perfect choice to combine your Web Outlook accounts. As it easily move your complete mailbox without any issues.