How to Save Old Emails on Hard Drive in Bulk?

Rollins Duke   
Published: May 9th, 2024 • 6 Min Read

Introduction: The issue of how to save old emails on a hard drive will be discussed in detail in today’s post. You will learn the most effective strategies to save emails from several email programs to your hard drive without encountering any difficulties.

Do you have a lot of old emails in your cloud email client that you want to save on your hard drive? Or do you need to store your email archive on an external hard drive? Don’t worry. You can find everything here.

Emails are generally stored in your email application. However, there are instances when it is necessary to save old emails to a hard drive in order to access to them offline or for other purposes. Here’s how to save your emails so that it’s always accessible and available to you.

So let’s get started with the guide.

Real User Scenarios to Save Old Emails on Hard Drive

Scenario 1 – Hello, my name is Jack and I’d like to express my issue. I have a big quantity of old Yahoo emails that I have stored in folders for safekeeping. These emails were sent and received a long time ago. It was a piece of knowledge from my previous position. Once I got the promotion, I no longer needed to utilize those emails. Those emails, on the other hand, are critical and I cannot afford to lose them. I need to store all of my emails to my computer’s hard drive. The problem is that I have no idea how to do this task. Can anyone please suggest me how to so this?

Scenario 2 – Hey, It has been several years since I last archived my Thunderbird emails into a folder on my computer. I need to store them on my external hard drive in case I need them in the future. I attempted to accomplish this manually and discovered that it was pretty normal. Please advise if there is a method that can complete this task without requiring more work or time.

What do you take out from the instances presented above? We recognize that different email clients are used by different people. Some people use a cloud-based email client, while others utilize a desktop email client. However, the goal of all users is the same: they want to keep old emails on their local or external hard drives.

Because of this, we will offer all of the solutions in this post so that any sort of user can simply do this activity. Let’s get begin.

How to Save Old Emails on Hard Drive?

All-in-One Solution for Different Cloud Services: As there are so many cloud-based services available on the internet, we have developed Email Backup Wizard, an all-in-one solution. It is a comprehensive tool that allows you to store previous emails from more than 80 cloud and web-based applications. With this application, you may easily store old emails to your hard drive.

Check out the list of email clients that you may use to save emails to your hard drive from the sources listed below.

list of email clients

Steps to Save Old Emails from Any Cloud Service to Hard Drive

1. Firstly, download the software on your computer. (The software is tested and risk-free)

Download for Windows

2. Start the program and then select one of the sources from the sources application. For example, if you want to save Gmail emails on Hard Drive, choose Gmail.

Choose Gmail

3. Enter the login details for the email account you’ve chosen and click on the Login button.

Enter Gmail details

4. When you click Login, this program will begin analyzing data and loading your folders into the left-hand side of the screen. Select all of your old emails, or only the folders that contain them, from the drop-down menu.

choose folders

5. Select EML as the file saving option from the drop-down menu.

choose eml

Note: As EML is a format for a single email message, all email messages are stored as separate files. Consequently, it protects against file corruption difficulties.

6. Choose the destination folder on your local or external Hard Drive and file naming option. Click Backup to begin the procedure.

destination folder

That is all. The program begins storing old emails in bulk on the hard drive. It will just need a few seconds.

We have already discussed archiving cloud email on hard drive. Now, let’s discuss for those users who require saving their desktop email archive to an external hard drive.

How to Save Desktop Email Archive to External Hard Drive?

There are several methods for saving your email archives for the long term. External hard drives have become a popular option for data archiving due to their mobility, huge storage capacities, reliability, and generally low cost. Depending on the email program you use, the software for generating an archive vary. Utilize the following software to preserve old emails on your external hard drive:

Thunderbird Converter Wizard

Outlook Converter Wizard

Windows Live Mail Converter

eM Client Converter Wizard

Zimbra Converter Wizard

Using the above software, you can store old emails from desktop email clients to your external hard drive. The software makes it simple to backup Gmail emails to an external Hard Drive, Windows Live Mail emails into External Hard Drive, and more.

Why Choose Professional Software When Emails Can Be Saved Manually?

For a variety of reasons, using professional software rather than manually saving emails on your hard drive is preferable: One of the key reasons of professional app is the ability to save emails in bulk. When you begin saving your email archives on a local or external hard drive using an application’s in-built feature, you must select each email individually and save it separately. However, if you utilize professional software, you may perform this task in batches. It will help you in saving time and effort.

Furthermore, expert solutions guarantee that they will provide you with a result that is 100% correct. On the other hand, trying to save old emails on hard drive would need technical knowledge.

The Abstract

In the preceding section, we describe how to save old emails on hard drive. Also, we’ve offered a variety of software for saving email archive to external hard drive. As a result, choose the option that meets your requirements.