Step-by-Step Tutorial to Put | Save Emails to Flash Drive
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Why Save Emails to Flash Drive? [Benefits & Reasons]
- Create offline copy in flash drive help to access whenever your email account is hacked, deleted, corrupted, & becomes inaccessible.
- Open saved emails anytime without internet connection & email provider.
- Users can reduce mailbox storage usage that avoid paying extra.
- Once email downloaded in USB flash drive then they can be used in future reference.
- Flash drive emails is easier to share than cloud-storage. Users can move selected emails from one computer to another PC.
- Effortlessly create separate folders by year, project, client, or topic. All important information is easily found in flash drive.
- Easily archive emails on Hard Drive/Flash Drive for year without relying & paying for online email service.
Things Before Putting | Saving Emails on USB Flash Drive
Before jumping in any step users need to know what things or prerequisites are required before saving emails. Let’s check the checklist—
- Ensure available space on flash drive.
- Organize important emails/folders/mailboxes.
- Decide whether you want complete backup or selected messages.
- Choose suitable format that can be used in future.
- Correct login credentials of email account.
Best Free Ways to Save Emails to Flash Drive [Step-by-Step]
If users want to best free method to save emails on USB flash drive then users can use built-in features that help you to store emails to flash drive.
Step 1: Save Emails as PDF
Let’s check steps to save emails as PDF format.
- Open email you want to save.
- Click Print.
- Simply press [Ctrl + P] on Windows or [Cmd + P] on Mac.
- Choose Save as PDF as printer.
- Insert flash drive into computer.
- Select flash drive as saving location.
- Tap Save.
Step 2: Save Emails as Email File for Desktop Email Client
In this step, users can use Mozilla Thunderbird & Microsoft Outlook to create emails as email file format. The email file helps users to access emails in email client. Follow quick steps.
- Open email client.
- Login with same email using IMAP.
- In Microsoft Outlook: Open Outlook then choose “File → Open & Export” Option. After that click “Import/Export → Export to a file.” Once done, click Outlook Data File (.pst) & select mailbox folders. Choose flash drive location & Finish.
- In Mozilla Thunderbird: Open Thunderbird & Install ImportExportTools NG. After that, “Right-click email folder” & choose “ImportExportTools NG → Export folder (MBOX/EML).”
Step 3: Export Entire Mailbox in Flash Drive
Most major online email service providers provide free solution to export your email data on USB Flash Drive.
- Gmail: Users just need to use Google Takeout to download their data in .zip & .mbox format.
- Outlook.com: Add account to Outlook or another email client & export entire mailbox.
- Yahoo Mail: Link Yahoo Mail account with email client. Now export or save emails to flash drive.
Why Free Methods Aren’t Ideal to Save Emails?
- Time-consuming process if users have large-size mailbox.
- Technical knowledge required to complete process.
- Not ideal process for businesses & administrators.
- Need multiple email client installations & setup to get emails in flash drive.
Pro Recommended Solution to Get | Save Emails to Flash Drive
If users don’t want to download & set-up email clients, then they can try professional approach called BitRecover Email Backup Wizard. This application helps users to copy Outlook.com, Thunderbird, IMAP accounts & Gmail emails to USB flash drive without any data loss. Users can easily save important emails, work records, personal communications, attachments & old archive in flash drive in single process without any data size limitations. Users can download emails in multiple file formats such as PST, PDF, EML, MSG, MBOX, TXT, EMLX, and more. If users want to check every feature of this application, download free demo edition of this tool.
How to use automatic solution?
- Download software & login email.
- Once logged in, preview folders & check/uncheck folders.
- Select saving option as required & as per your future needs.
- Use filter features to get accurate backup process.
- Now choose flash drive as saving location.
- Start downloading emails to flash drive.
What’s New in Software? [Benefits & Features]
- Comfortable & Direct Procedure: This tool offers straightforward process that eliminates the need for an email client. Users don’t need to follow technical procedures to save email mailboxes onto flash drive.
- Quick GUI: An interactive & easy graphical user interface that provide step-by-step workflow when users move emails to flash drive.
- Universal Compatible: Users can install & operate this application in any version of Windows & Mac. This tool supports all old & new versions of Windows/Mac.
- Bulk Process: Choose multiple mailbox folders or files at single time to save in flash drive. There are no data size limitations when users save emails to flash drive.
- Schedule Backup: Users can schedule backup process as per their requirements. All you need to do is set date & time. This tool will take care of saving your selected emails to flash drive automatically.
Common Problems When Storing Emails
Let’s know common troubleshooting problems when users put emails in USB flash drive but can’t access them.
- Flash drive has no space: Users need to remove unwanted files to save emails in drive without any hassles.
- Emails not opening: In this situation, users need to use compatible email software. Users can use common formats that don’t require email client, such as PDF & TXT.
- Attachments are missing: You can check export settings before creating backup file. If users choose recommended solution, then it will also help you to extract attachments from any webmail.
In Nutshell,
Storing emails in flash drive is not tough task if you know right method to download emails to computer. Users can effortlessly create backup & archive emails by reading this blog. This blog provides best & easiest method to put or save emails to flash drive. Users can choose any method that fits their requirements & provide easy process. I hope this blog helps you properly.
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