How to Save Emails to a Flash Drive Storage? Secured Ways
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Quick Summary: You can save emails to flash drive by opening emails in your browser or email app, print them or save them as a PDF or .eml format, or move that file to a flash drive through file explorer.
Why Save Emails to Flash Drive? [Benefits & Reasons]
- Creating an offline copy on a flash drive helps to access whenever your email account is hacked, deleted, corrupted, & becomes inaccessible.
- Open saved emails anytime without internet connection & email provider.
- Users can reduce mailbox storage usage and avoid paying extra.
- Once email downloaded to a USB flash drive, then they can be used for future reference.
- Emails stored on a flash drive are easier to share than cloud-storage. Users can move selected emails from one computer to another PC.
- Effortlessly create separate folders by year, project, client, or topic. All important information is easily found in flash drive.
- Easily archive emails on Hard Drive/Flash Drive for year without relying & paying for online email service.
Things to Remember Before Saving Emails on USB Flash Drive
Before jumping in any step users need to know what things or prerequisites are required before saving emails. Let’s check the checklist—
- Ensure available space on flash drive.
- Organize important emails/folders/mailboxes.
- Decide whether you want complete backup or selected messages.
- Choose suitable format that can be used in future.
- Correct login credentials for the email account.
Best Free Ways to Save Emails to Flash Drive [Step-by-Step]
If users want the best free method to save emails on USB flash drive then users can use built-in features that help you to store emails to flash drive.
Step 1: Save Emails as PDF
Let’s check steps to save emails as PDF format.
- Open email you want to save.
- Click Print.
- Simply press [Ctrl + P] on Windows or [Cmd + P] on Mac.
- Choose Save as PDF as printer.
- Insert flash drive into computer.
- Select flash drive as saving location.
- Tap Save.
Step 2: Save Emails as Email Files for Desktop Email Clients
In this step, users can use Mozilla Thunderbird & Microsoft Outlook to create emails as email file format. The email file helps users to access emails in email client. Follow quick steps.
- Open email client to export Outlook emails to USB flash drive.
- Login with same email using IMAP.
- In Microsoft Outlook: Open Outlook then choose “File → Open & Export” Option. After that click “Import/Export → Export to a file.” Once done, click Outlook Data File (.pst) & select mailbox folders. Choose flash drive location & click on Finish.
- In Mozilla Thunderbird: Open Thunderbird & Install ImportExportTools NG. After that, “Right-click on the email folder” & choose “ImportExportTools NG → Export folder (MBOX/EML).”
Step 3: Export Entire Mailbox in Flash Drive
Most major online email service providers provide free solution to export your email data to a USB flash drive.
- Gmail: Users just need to use Google Takeout to download their data in .zip & .mbox format.
- Outlook: Add account to Outlook or another email client & export entire mailbox.
- Yahoo Mail: Link Yahoo Mail account with email client. Now export or save emails to flash drive.
Why Free Methods Aren’t Ideal to Save Emails?
- Time-consuming process if users have large-size mailbox.
- Technical knowledge required to complete process.
- Not ideal process for businesses & administrators.
- Need multiple email client installations & setup to get emails in flash drive.
Pro Recommended Solution to Get | Save Emails to Flash Drive
If users don’t want to download & set-up email clients, then they can try professional approach called BitRecover Email Backup Wizard. This application helps users to export Gmail emails to USB flash drive without any data loss. Users can easily save important emails, work records, personal communications, attachments & old archive in flash drive in a single process without imposing any data size limitations. Users can download emails in multiple file formats such as PST, PDF, EML, MSG, MBOX, TXT, EMLX, and more. If users want to check every feature of this application, download free demo edition of this tool.
How to Use this Professional Solution?
- Download software & login.
- Once logged in, preview folders & check/uncheck folders.
- Select saving option according to your requirements.
- Use filter features to get accurate backup process.
- Start exporting emails to flash drive. Once the process is completed, you will be notified.
Compelling Features of this Professional Solution
- Accurate Procedure: Offers straightforward process that eliminates the need for an email client. Users don’t need to follow technical procedures to save email mailboxes to a flash drive.
- Advanced Filter Options: Offers multiple advanced filter options to export data as per your preferences and keep it safe in flash drive to use it in future whenever needed.
- Universal Compatibility: Users can install & operate this application on any version of Windows & Mac. This tool supports all old & new versions of Windows/Mac.
- Bulk Process: Choose multiple mailbox folders or files at a single time to save in flash drive. There are no data size limitations when users save emails to flash drive.
- Schedule Backup: Users can schedule backup process as per their requirements. All you need to do is set date & time. This tool will take care of saving your selected emails to flash drive automatically.
Common Problems When Storing Emails
Let’s know common troubleshooting problems when users put emails in USB flash drive but can’t access them.
- Flash drive has no space: Users need to remove unwanted files to save emails on the drive without any hassles.
- Emails not opening: In this situation, users need to use compatible email software. Users can use common formats that don’t require email client, such as PDF and TXT.
- Attachments are missing: You can check export settings before creating backup file. If users choose recommended solution, then it will also help you to extract attachments from any webmail.
In Nutshell,
Storing emails in flash drive is not tough task if you know right method to download emails to computer. Users can effortlessly create backup & archive emails by reading this blog. This blog provides best & easiest method to put or save emails to flash drive. Users can choose any method that fits their requirements & provide easy process. I hope this blog helps you properly.
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