How to Migrate Gmail to Zoho Mail Swiftly?

  

Rollins Duke   
Published: October 15th, 2025 • 11 Min Read

Users are now switching from Gmail to Zoho for its non-disruptive interface, ad-free interface, and better security. An additional push by India’s Home Minister has also inspired users to ask, “How do I migrate Gmail to Zoho Mail?”

In this guide, we will discuss what advantages you get by migrating to Zoho from Gmail, an advanced way to migrate Gmail to Zoho Mail, and manual ways for Zoho to Gmail migration.  

Gmail V/S Zoho

Zoho Mail is an Indian email hosting and communication service. It has recently gained popularity amongst small business owners and macro IT-based businesses. 

Key Points to Know When Migrate Gmail to Zoho

Here are 5 important things you should know before you migrate your Gmail email to Zoho: 

• To migrate Gmail to Zoho Mail, you need to have a Zoho Mail account. You can create and verify a new Zoho account. 
• Two important aspects of Gmail to Zoho Migration– the first is moving your old Gmail emails to a Zoho account, and the second is setting Zoho Mail to forward all new incoming emails so that you have continuous communication
• In case you have 2FA enabled, ensure to generate and use an App password for the Zoho account. Since App passwords are only shown once, be sure to save them. 
• Ensure to enable IMAP for your Gmail account. Go to Settings >> Mail Accounts >> IMAP Access >> Save
  
• Ensure that you have enough storage in your Zoho Mail account to successfully migrate all Gmail emails to Zoho. 

Reasons to Migrate Gmail to Zoho Mail: 

There are several reasons why users are considering migrating their Gmail accounts to Zoho. 

• Additional Storage Space: Users migrate Gmail to Zoho to gain more space for their business emails, email attachments, and communications, with no restrictions.
• Better Data Security: Zoho offers improved privacy with strong encryption and no third-party data scanning
• Ad-Free: Zoho is free of advertisements and offers a clean marketing-free inbox. There is no need to delete promotional emails. 
• Professional Distraction-free Interface: Zoho Mail is simple and organised. 
• Indian Software Company: After being promoted by the Home Minister, it is gaining popularity among indian users.
• Better Integrated Professional Ecosystem: Easily connect the power of Zoho, their CRM, Projects, and other tools relevant for business productivity.

How to Migrate Gmail Email to Zoho? Manual Approach 

The manual approach for switching Gmail to Zoho involves 2 phases.  The first phase is to ensure the forwarding of any new incoming emails from Gmail to your Zoho Mail account, so that you can continue communicating. And the second phase migrate your old Gmail emails to Zoho, which can be done in multiple ways. 

Phase 1: Forward New Gmail Emails to Zoho

Follow the steps below to complete phase one of the Gmail to Zoho migration: 

1. Access your Gmail account by visiting the website and signing in.
2. In the top-right corner, click on the Gear Icon/ Settings  and choose “See all settings.”
3. Select the Forwarding and POP/IMAP category.
4. Click the “Add a forwarding address”.
5. Type your Zoho email address and click Next.
6. In the confirmation box, click Proceed. If prompted with the 2FA, follow the instructions.
7. Log in to Zoho Mail and click on the confirmation email from Gmail, and click on the confirmation link.
8. You will see a new browser tab open; click Confirm to finalize the connection and migrate Gmail to Zoho Mail 
9. Now go back to Gmail settings, check the box next to “Forward a copy of incoming mail to”, paste your Zoho email address, and select whether you want to keep a copy in Gmail.
10. Scroll down and click on Save Changes to migrate Gmail to Zoho Mail

Phase 2: Migrate Gmail to Zoho Mail – Old Emails 

There are multiple ways that you can rely on to migrate all the older Gmail emails to a Zoho account, like manual download & Import as EML, using Outlook, or simply import as EML from the Import/Export Feature of Zoho or using the Zoho Mail Exchange Migration Tool. Let us discuss each step by step. 

Method 1: Zoho Tools to Migrate Gmail to Zoho

You can download Gmail emails into EML by using the “Download Message” Option of Gmail. You can further upload these Gmail emails to Zoho using the Import/Export Feture of Zoho or using the Zoho Mail Exchange Migration Tool. Here are the steps to follow: 

1. Open your Browser and log in to your Gmail account to migrate Gmail to Zoho. 
2. Navigate & Open the Gmail email you want to transfer to Zoho Mail. 
3. Click on the three dots for the more menu. Then choose “Download Message.”
4. You have your Gmail on your PC, which you now need to migrate to Zoho.
5. Now, log in to your Zoho account (Web Version) & upload to Gmail to Zoho.  
6. Go to Settings (Gear icon on top left). 
7. Then click on Import/Export >> Import. 
8. Browse and select all the downloaded Gmail EML files.
9. Click Import

Your Gmail Emails will be added to the Zoho Inbox 

Note: This method for Gmail to Zoho mail migration is useful only if you have a limited emails or you need selective emails to be transferred from Gmail to Zoho. 

Note: You can also use the Zoho Mail Exchange Migration Tool. It allows you to import PST files into Zoho. 

Method 2: Outlook to Migrate Gmail to Zoho Mail 

Use Outlook to any other email client to migrate Gmail mail to Zoho by following the steps below: 

1. Add both Gmail and Zoho Mail accounts to Outlook. Open Outlook and choose File >> Add Account.
2. Choose the IMAP option and log in with your App Passwords for both Gmail & Zoho if you have 2FA enabled.
3. Let Outlook sync all your Gmail emails to Outlook.
4. When that’s complete, go to your Gmail inbox/folders within Outlook with all your emails. Then select emails or folders of emails for movement to Zoho Mail.
5. Drag and drop the emails or folders of emails into the same folders under your Zoho Mail account.
6. Outlook will immediately begin to copy all your emails into Zoho Mail over the IMAP protocol.
7. Log in to your Zoho Mail account in your browser to check that all migrated emails to Zoho are in the same folders.

Note:
Incoming (IMAP): imap.zoho.com, Port 993, SSL
Outgoing (SMTP): smtp.zoho.com, Port 465, SSL 

Limitations of Manual Ways to Migrate Gmail to Zoho 

Though manual ways to add Gmail email to Zoho are effective. They have a few drawbacks. 

• Setting up and configuring IMAP can be difficult for beginner users.
• It can time taking to migrate Gmail to Zoho manually with a large number of email messages and folders.
• Risk of data as everything is done manually. 
• There are no filter options. Manual ways lack flexibility in terms of Gmail to Zoho migration

How To Migrate From Gmail To Zoho Mail? Step-By-Step 

Follow the steps to migrate Gmail to Zoho Mail: 

1. Simply download & install the recommended robust tool with Gmail to Zoho migration facility on your PC. 
2. Enter the Gmail ID and “Sign In with Google”.
3. Enter your Gmail password to verify the account. 
4. You can see all the “Gmail Folders” on the left. Simply check the boxes to choose all the Gmail messages you need to migrate to Zoho Mail. 
5. Choose “IMAP Server” from the saving option. 
6. Enter your Zoho Mail ID, password & in the IMAP host, put imap.zoho.com
7. Finally, press the “Backup” button at the bottom 

You have successfully migrated all your Gmail emails to the Zoho Mail account with attachments without any hassle. 

Why Choose Advanced Tool to Migrate Gmail to Zoho Mail? 

Using specialised software like Gmail to Zoho Migrator has tonnes of benefits over manual methods and other available solutions due to the following reasons: 

• Transfer Gmail emails to Zoho with attachments in bulk. 
• Migrate Gmail emails to Zoho with complete integrity and replicated label structure. 
• Using the Gmail to Zoho Migrator is 100% safe and keeps your data local & private.
• 24/7 Tech Support, if you face any issues migrating Gmail to Zoho, connect to our tech experts simply through the live chat option. 
• The Incremental Backup Option allows you to prevent duplicacy when you are migrating in batches 
• Use the advanced filter to selectively migrate Gmail emails to Zoho, sorted by date, sender/receiver, or subject. 
• Choose what components of the Gmail email you want to migrate to Zoho with the Gmail to Zoho Migrator tool. 

FAQs: Migrate Gmail to Zoho Mail

Q1: Is Zoho Mail better than Gmail? 

Though there are a lot of comparable features like storage space, data safety, interface, and display ads. But they are both equally good. Gmail has user trust and more storage space of 15 GB, and though Zoho has mail has better security and no ads, it has only 5GB storage space and is relatively new 

Q2: How do I import emails into Zoho Mail? 

You can import Gmail or email from any other email service into Zoho by using 

• Zoho Mail Exchange Migration Tool: In PST and EML format 
• Zoho Web Login Panel: In EML format. Go to Settings >> Import/ Export >> Import Email >> Browse the files and Import. 

Q3: Why are users migrating from Gmail to Zoho? 

Users are considering switching to Zoho Mail from Gmail due to its ad-free feature, enhanced security, and a simple, distraction-free interface for everyday use, as well as additional features for professional purposes. It has popularity in India, as promoted by the home minister, and is a built-in India email service provider. 

Conclusion  

In the above blog, we have explained how to migrate Gmail to Zoho Mail account directly. Though there are manual and free ways to move Gmail emails to Zoho, like Outlook, IMAP configuration, and using Zoho Mail Exchange Migration, or the built-in import feature. They come with certain limitations. 

The Gmail to Zoho mail migration tool is a professionally tested solution that is recommended by our experts. It has no errors and provides clean and secure results. There are no limitations to converting Gmail emails to Zoho Mail. Plus, the wonderful, as well as intuitive interface, is a bonus for you!

Now, you can download this software and start a hassle-free migration of Gmail data into your Zoho Mail account. If you have any queries, connect with our Tech Support team through the live chat option.