How to Extract Emails From Gmail Account? A Complete Guide

In this guide, we’ll show you expert tested and proven manual and professional methods on how to extract emails from Gmail account securely. With years of experience in user data management and helping users protect their data, we will walk you through every information in a clear way at every step.

Whether you are switching to a new email client or want to clean and manage your inbox by removing old emails, backing up Gmail data is important. Before making any critical decisions about deleting or removing emails, please make sure to extract Gmail emails and save them somewhere. So, let’s get started.

Why Extract Emails from Gmail Account?

• It helps to migrate emails from one email client to another email client.
• Extract emails from Gmail inbox to store emails for the long term for organizing personal records.
• You can extract Gmail inbox emails for offline access when you have no internet.
• It helps to get access to your important emails after deleting them in the form of a backup of the data that you saved.

Extracting emails also helps when you need to extract several emails from Gmail for compliance, data management, or legal purposes.

How to Extract Gmail Emails Manually?

There are several manual methods available to scrape Gmail emails. We have mentioned them below.

Method 1: Extract a Single Gmail Email or Thread

1. Open Gmail and log in to your account.
2. Open the email or thread you want to save.
3. Click on the three dots (⋮) in the top-right corner.
4. Select “Download message” (EML) or “Print” >> Save as PDF.

Here’s how you can scrape emails from Gmail one-by-one.

Method 2: Extract All Emails from Gmail Using Google Takeout

1. You can either visit takeout.google.com or you can open your Google Account > Data & Privacy > Download your data.
2. Uncheck all the services and only check Gmail.
3. Choose to extract only Gmail inbox emails or all folders.
4. Click Next Step, choose delivery method and file type (ZIP).
5. Once ready, download exported MBOX file.

Note: Through these steps, you can extract emails from Gmail account easily, but before using this approach, make sure to read the drawbacks of this method given below:

• This method is very time-consuming
• There is no automation option, you have to save each email one by one.
• You can use this method when you have a few email messages to export. Because at one time you could only extract a single email from Gmail.

Method 3: Use Thunderbird to Extract All Emails From Gmail

You can also use Thunderbird to extract emails from Gmail in bulk. Just follow the steps mentioned below:

Step1: Configure Gmail with Thunderbird

1. First, open the Thunderbird email client to extract emails from Gmail.
2. Next, click on Add a new account and select the IMAP option.
3. Now, enter your gmail account details and IMAP server details.
4. After that, Thunderbird syncs with your Gmail account.

Step2: Drag and Drop Email Messages

1. First, create a new folder on your device.
2. Now, open the email folder in Thunderbird from where you want to export the email.
3. Then, select the emails by pressing Ctrl+A.
4. Now, open the newly created folder and drag and drop the selected emails.

Note: You can use this method to scrape Gmail emails. It’s recommended before using this method, take a look at the limitations of this approach.

• There is a risk of data loss during the process of synchronization.
• No automation is available, you have to do each step manually.
• The process to extract emails from Gmail inbox is divided into 3 stages, which makes it a lengthy and time-consuming process.
• No one can proceed with this method without technical expertise. You need to have technical knowledge.

Professional Solution to Extract Gmail Emails in Bulk

If we are talking about the best professional software to extract multiple emails from Gmail, then BitRecover Email Extractor is the best user-friendly tool to export all emails from Gmail in a few clicks. This software is the best solution for both individuals and business professionals who need a trustworthy utility to scrape emails from Gmail. It offers 24*7 technical support to help you when you face any technical problem. Must try this utility once.

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How to Export All Emails From Gmail in Just 5 Minutes?

Here are the quick and simple steps to extract emails from Gmail at once:

1. First, download and start the Gmail email extractor on your device.
   
2. Now, select “Gmail” from the email source option.
   
   
3. Next, you have to enter the account credentials and check on using batch mode.
   
   
4. After that, click on the login button and select the folders to extract Gmail inbox emails.
   
   
5. Now, choose the file naming option according to your preferences.
   
   
6. After that, select the destination path, and then click on the extract button.
   
   
7. Now, wait for a few minutes to complete the process. Then, you will get a pop-up message. Click OK.
   
   
8. Lastly, you will get an automatically generated log report for the complete process.

Why This Gmail Email Extractor?

• Provides a filter option to select the important emails and remove the unwanted emails from the backup.
• A fully automatic tool that saves your time and manual effort and is compatible with all Windows and Mac UI.
• This software does not only extract emails from Gmail. It supports more than 90 cloud services to download EML files in seconds.
• You can organize the desired output by selecting Subject + Date (dd-mm-yyyy), From + Subject + Date (yyyy-mm-dd), From + Subject + Date (dd-mm-yyyy), Date (yyyy-mm-dd-hhmm), etc.
• It preserves all the text formatting and email attributes of your email messages when you extract emails from Gmail mailbox.

Conclusion

In the above guide, we explore the top 3 techniques to extract emails from Gmail account. The process of saving emails can be both simple and complicated, depending on the solution that you choose. If you are considering going with a professional solution, it will become easier and more convenient to scrape multiple emails from Gmail at once because it is very simple to use. In a few quick steps, you will get your work done. On the other hand, if you want to go with the manual solution you can use it for saving a few emails but if you have multiple emails to save it will take a lot of time and effort due to its long procedure. So it’s suggested that you choose the best method according to your preferences.

Frequently Asked Questions

Q1: How to scrape emails from Gmail?

To scrape emails from Gmail simply install the Gmail email extractor and login to your Gmail account. Select the required folders, use filters if required. Click Extract to start the process.

Q2: How to extract all emails from Gmail at once?

The manual method is Google Takeout, which downloads Gmail in MBOX format. The fastest and easiest way is to use the above Gmail Email Extractor and scrape all emails from Gmail mailbox in bulk, with attachments and formatting retained.

Q3: Is Google Takeout safe to extract emails from Gmail?

Yes, Google Takeout is a safe and secure way to export Gmail emails as it is Google’s official service. The only drawback it holds is it exports all emails in bulk and can consume more time.

Q4: What is the best way to extract Gmail emails without errors?

The best way to bulk export emails with no data loss is using a professional Gmail Email Extractor. It will help you scrape all Gmail emails in multiple file formats easily.