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How to Export Outlook Mailbox to CSV? Best Guide

  Rollins Duke
Rollins Duke   
Published: August 14th, 2025 • 4 Min Read

Hello Readers, As Emails contain crucial information for corporate and personal purposes. So, users are often required to Export Outlook Emails to CSV with dates for professionals and organizations who need to maintain a record of their email communication.

CSV stands for comma separate value and it stores emails in a simple, readable format that can be easily opened in Excel, Google Sheet or other spreadsheet tools and also helps for sorting, filtering and analysis including date to easily track conversation and also helps to meet compliance requirements and sort data. Whether you’re archiving old emails, switching to new platforms, or preparing evidence for audits, understanding how to export Outlook emails to CSV with date accurately and efficiently will save time and prevent data loss. In this guide, we will share all possible approaches to easily export Outlook mailbox to CSV.

Table of Content Hide
  1. Prime Reasons to Export Outlook Emails to CSV with Date
  2. Manual Method: How to Export Outlook Emails to CSV with Date?
  3. How to Export All Outlook Emails to CSV Using Expert Recommended Approach?
  4. Highlighted Benefits of Recommended Software
  5. Best Practices for Exporting with Date Accuracy
  6. Overall Reflection

Prime Reasons to Export Outlook Emails to CSV with Date

  • It helps for saving records for audit, investigations or industry purposes.
  • Prepare data for importing into a CRM system, project management tools or alternative email platforms.
  • Store messages in a CSV file helps for future requirements as it can be easily opened without requiring Outlook or Exchange Server.
  • Reduce Outlook file size in Outlook by exporting and removing older messages.

Manual Method: How to Export Outlook Emails to CSV with Date?

Microsoft Outlook offers an inbuilt import/export feature that allows you to manually export all Outlook emails to a CSV file. Now, follow the instructions as we have stated below:

  1. Run Outlook and click on the file that appears on the left corner.
    Click on file
  2. Tap on open and export and next click on Import/Export.
    Click on open and export
  3. Choose Export to a file in the list and press Next button.
    Export to a file
  4. Browse Comma Separated Value and press Next to continue.
    Choose Comma Separated values
  5. Select Outlook folders as you wish to convert.
    Select Outlook folder
  6. Hit the destination path and press the finish button.
    Select exported file as
  7. In the Map custom field choose date, received or sent field as you wish to include with Export Outlook emails to CSV with date.
    Select Map Custom Fields

Limitations of the Manual Approach

  • You must manually map it, and sometimes Outlook fails to follow certain mapfield.
  • CSV files may display time/date in different formats depending on regional settings.
  • Some attachments, metadata or formatting may not be preserved.

How to Export All Outlook Emails to CSV Using Expert Recommended Approach?

If you want to export Outlook mailbox to CSV then we recommend you to choose BitRecover PST File Converter as it is specially designed with Auto detect feature to easily locate from its default location and also support let me select feature to browse it from any custom location.

  1. Start, Download and run Automated Wizard on your system.
    Launch Outlook Emails to CSV Converter
  2. Next, Click on Configure to let me select features as needed.
    Select Configure Outlook account
  3. After that, Choose Outlook mailbox folder as you wish to export in CSV file.
    Select Outlook folder
  4. Thereafter, Select CSV file and ignore folder hierarchy as needed.
    Select CSV file
  5. Lastly, Browse destination path and browse Advanced filter as required and press Next to start Export Outlook mailbox to CSV.
    Select filter options

Highlighted Benefits of Recommended Software

  • This software can also convert PST to PDF, MBOX, EML, and 35+ Saving features.
  • It is specially designed with a user-friendly interface to make it reliable to perform by any professional or individual users.
  • With this wizard, you can also create Outlook file year wise, date range, from ,to, subject, exclude folders, organizer, root folder, exclude empty folder, mails, contacts and more.
  • You can also import PST to Gmail, Thunderbird, Microsoft 365 and all IMAP supported email platforms.
  • This software can easily convert any number of Outlook files without passing any restrictions.

Best Practices for Exporting with Date Accuracy

  • During Export, Use Custom Map Field to include Sent. Received Created and Modified date as needed.
  • Set your Outlook and system regional settings to get data in the same date format and prevent mismatched entries issues in the CSV file.
  • Apply date filters in Outlook first, to export specific data and stay away from unwanted data.

Overall Reflection

In this sum up, we have explained the guide to export Outlook emails to CSV by manually and expert suggested technique. As manual approaches have lots of limitations and are not valuable for maintaining Outlook data. So, You can opt Expert Recommended Approach as it can easily handle any size of any number of Outlook files without facing any restrictions.


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