How to Export Google Workspace to MSG Files? Ultimate Guide
Published: November 20th, 2025 • 7 Min Read
Businesses and individuals often need to export Google Workspace to MSG files for archiving or selectively moving Google Workspace emails to another email client, and other personal needs.
Businesses constantly need to convert Google Workspace to MSG format in bulk, as .msg files can store the complete email data (including attachments, headers, body, etc.) as one single unit, making it functional for long-term archival and legal eDiscovery processes.
Yet, users face difficulty when trying to save Google Workspace in MSG format. As Google Workspace does not provide any built-in option to export Google Workspace email data directly into MSG.
In this guide, we will discuss the tried and tested manual process to export Google Workspace to MSG files, which is a cost-effective and secure way if you have limited files.
We will also explain you about an automated solution that will help you bulk save Google Workspace emails in MSG format from multiple accounts. Let us begin.
Why Save Google Workspace Emails in MSG Format?
Here are the reasons why users need to convert Google Workspace to MSG both at the business and individual levels:
- Required in legal eDiscovery processes.
- Long-term archival of client conversations or transactional emails.
- For quick access to Google Workspace emails Offline.
- To transfer selective Emails from Google Workspace to another email client.
- Save Google Workspace emails with attachments, headers, formatting, and metadata as a single unit.
How to Export Google Workspace to MSG Files?
You can download Google Workspace emails in MSG format in 2 ways. Using Outlook New is a cost-effective way. However, millions of businesses and professionals prefer to use a dedicated and reliable tool as instant solutions to save Google Workspace to MSG.
Using Outlook to Export Emails to MSG in Google Workspace
Using Outlook is the most common and cost-effective way to export Google Workspace to MSG files if you have limited data or need to download only selective emails.
- Configure your Google Workspace account in Outlook.
- Go to the Mail section.
- Navigate to the Google Workspace email you need to save as MSG.
- Click on the More Action (three-dots button).
- Click on Save As >> Save As MSG.
- Select the saving location, rename it for easy navigation, and press OK.
Limitations of Outlook for Exporting Google Workspace to MSG
- Requires manual work.
- Time taking as only export Google Workspace to msg files one at a time.
- Prone to error; can lead to data loss.
- Pointless if you need to move selective Google Workspace emails to Outlook(as an email client) itself.
- Not useful if you need to batch export MSG files from multiple Google Workspace accounts.
Why You Should Not Export Google Workspace to MSG Files Using Google Takeout?
On platforms like Reddit, many users will suggest to export Google Workspace emails to MBOX using Google Takeout and then converting to MSG.
However, this method has several major drawbacks, as you will still need a separate MBOX to MSG converter. This method may not work, as it’s likely that your admin hasn’t provided you with the necessary permissions/ access.
Best Way to Export Google Workspace in MSG Format
BitRecover Google Workspace Backup Tool is a secure, quick, automated, and simple tool to export Google Workspace to MSG files. It is a robust tool suitable for both user accounts to save Google Workspace emails in MSG format without needing any permission.
Google Workspace to MSG Converter is professionally designed for administrator accounts, allowing them to batch export Google Workspace data in MSG format in just a few simple clicks.
It is an expert-recommended solution to convert Google Workspace emails in MSG format without data loss, and while meeting the complex backup needs of Google Workspace business users. Download the Tool today! A free trial version is also available.
How to Export Google Workspace to MSG Files? Using Tool
Here is a step-by-step guide on how you can easily achieve Google Workspace email in MSG format using the advanced tool.
- Once installed, launch the tool on your PC.
- Enter your Google Workspace Email address.
- Click on Sign In with Google button.
- Choose the Google Workspace folder you need to save in MSG format from the left panel.
- From the file saving option, choose MSG.
- Press the Backup button.
How to Batch Convert Google Workspace Emails to MSG? Admin Guide
In case you want to batch convert from Google Workspace email to MSG from multiple accounts as an admin, follow the steps below:
- After launching the tool, choose the I am Admin option.
- Enter your Administrator account Email address.
- Enter the Service Account ID and upload the Certificate file path.
- Choose the specific user for whom you want to export Google Workspace to MSG files.
- Select the required folders.
- Choose MSG from the saving option.
- Finally hit the Backup button.
Key Features of Google Workspace to MSG Converter
- The tool is compatible with both Google Workspace user & admin accounts.
- Archive Google Workspace emails in MSG from multiple accounts simultaneously.
- Enables users to bulk select and export Google Workspace to MSG files
- You can download Google Workspace emails in MSG with attachments.
- Advanced filters to selectively convert data based on date, subject, and to & from addresses.
- Guarantees 100% data integrity; preserves folder structure, metadata, signature & formatting.
- Fully secure as it uses Google’s OAuth, and meets GDPR and CCPA are data privacy laws.
- Offers 24/7 tech support to help convert Google Workspace to MSG format.
- Extremely simple to use, even without technical knowledge, and does not require any complex setup.
- Compatible with all standard Windows and Mac OS.
- The incremental backup feature is available only to save new Google Workspace emails as MSG.
Conclusion
Whether you have a user or admin account, we hope you can now easily export Google Workspace to MSG file format. The manual technique using Outlook is effective for user-level conversion with a small database.
However, using a reliable Google Workspace to MSG Converter is recommended by experts to archive Emails to MSG in Google Workspace Business, as there is no direct way offered by Google to do so.
So download the tool today. And if you have any queries left, feel free to reach out to our experts through the Live chat section to bulk export Google Workspace data in MSG.
FAQs: Export Google Workspace to MSG Files
Q1: How can I convert Google Workspace data in MSG?
The best way to convert Google Workspace to MSG in bulk is using Google Workspace to MSG Converter recommended above.
Q2: Will the tool save attachments with Google Workspace to MSG export?
Yes, you can save Google Workspace emails in MSG format with attachments, metadata, and folder structure preserved with the tool.
Q3: Is there a free way to download Google Workspace emails in MSG?
Yes, you can use Outlook to save Google Workspace to MSG format for free. Or you can also try demo version of the robust tool, which is free for the first 25 conversions.