Export Archive Email Data From Smarsh Email Archiving Solution

Rollins Duke   
Published: December 16th, 2022 • 4 Min Read

email archiving solution smarsh

Email archiving solution is getting very popular nowadays because no one wants to lose their data. And if you talk about the services then there are many like Barracuda Backup, Mimecast Archiving, and others. But in this blog, we going to explain to you the Smarsh email archiving solution and how to export archive email data from Smarsh email archiving solution.

Well, Smarsh provides solutions for storing, capturing, and monitoring their communication and data. But archiving data is one thing and we need to expert the archive data from the email archiving solution, then most of the users do not have an answer.

The same happened with Smarsh, during our research we found that there are many users who do not have any idea how to download the Smarsh archived email data. So to fill up the gap of knowledge we have come up with a detailed guide.

Method to Export Archive Email Data From Smarsh Email Archiving Solution

Here in this section, we are going to explain to you the step-by-step procedure to export archive data. So, follow all the steps carefully for the best result.

1. First Log in to your app.smarsh.com account

2. Now, from the Users drop-down menu choose the Export option

3.  After this click on the Active export option and click on the Export option.

4. Once you have clicked on the Export option choose the File Format

Note: Smarsh Email Archiving Solution offers multiple export options which we are going to discuss be

  • EML – You can opt for this file format, which is a MIME (RFC 882) based file used by Outlook Express.
  • PST – For Outlook Migration you can opt for this option.
  • NSF – Go for the NSF if you want to migrate Smarsh archive data to Lotus Notes.
  • NATIVE – It Smarsh default file format, in this file format emails, are exported in EML all other files are in CSV.

5.  After selecting the file format, enter the password to enable access to the download file.

Note to Remember – The password must be at least eight characters, with one uppercase character and one lowercase character, including a special character.

6. In the next step from the Summary, the option checks the box as per your requirements.

  • Generate a CSV summary for messages – Opting for this option you will get all the details like file name, original message sent data, and recipient and sender information.
  • Include messages metadata in summary – By opting for this option you will get metadata about Archive Platform messages, such as whether the archive messages were flagged or reviewed.

two option

7. Choose one of the following from the Delivery drop-down menu:

8. In-App Download within the Professional Archive Platform, the export download will be accessible.

9.  Your custom destination. You can deliver the export to a preset location, like an FTP server. New destinations can be added through the export dashboard.

Important Information: The Discovery Module is the only place where you can export to a preset location.

Not Mandatory Steps

1. Enter the names of users who can download the file with the right password in the Share field.

2. If you want to be notified via email when the exported content is available for download, check the box next to the Notification field. There will be notifications for shared users as well.

3. Once all the tasks are done, click on Create Export.

Also Read: How to Export Email From Mimecast Archive

Closing Points

It is all you need to know if you are looking for a solution to export archive email data from Smarsh email archiving solution. Here we have discussed all the detailed steps along with the images.