How to Take Backup of Outlook OST File in Batch?
Want to know the process to take backup of Outlook OST File in batch? If your answer is yes, then this guide will be helpful for you. Whether you are an individual, IT admin, and enterprise user, this tutorial will help to protect your data and simplify recovery when needed.
Microsoft Outlook stores your mailbox data in OST(Offline Storage Table) files when using Exchange, Office 365 or IMAP accounts. These OST files act as local copies of your mailbox allowing you to access emails without connectivity. However, OST files are prone to corruption, accidental deletion of inaccessibility of the Outlook profile is removed. That’s why it’s crucial to backup Outlook files to local folder to protect your data and recovery when required.
Why Backing Up Outlook OST Files is Essential?
| Aspect | With OST Backup | Without OST Backup |
| Data Recovery | Easy and recovery during data loss | Complex or not recoverable OST lost data |
| Outlook Profile Issues | Data is safe even if profile is deleted | Data lost if Outlook profile is removed |
| Migration to New System | Seamless transition with all mailbox data | Manual setup, potential data loss |
| Corruption Handling | Restore clean copy from backup | OST file may become unusable if corrupted |
| Compliance and Audit | Ensure compliance with data retention policies. | Risk of failing audits due to missing records |
| Server downtime | Emails accessible via backup during outages | No access until the server is restored. |
| Multi-User Management | Centralized, safe backup for all users | Time-consuming individual company |
Reasons to Backup OST File
- Sometimes OST files get corrupted due to accidental deletion or Outlook profile issues. A backup Microsoft Outlook OST helps to restore data.
- In case of system failures, malware attack, or Outlook crash having backup of your OST file helps to retain data without facing any downtime.
- When upgrading or switching to a new computer or newer Outlook version, having a backup of Offline OST file makes it easy to transfer your data without losing mailbox structure or content.
- If your Exchange or IMAP server is temporarily unavailable, having an OST file backup lets you access critical emails offline.
- Organizations often required backup OST outlook data files for legal or compliance purposes.
- In corporate environments, IT admins can use batch OST backups to manage and protect mailbox data from any type of data loss.
Steps to Backup OST file in Outlook 2019
Follow the given steps to archive Outlook OST files to desired email data file or move to the cloud-based application directly.
To Backup OST files in Desired Email File Format
Download BitRecover OST Converter software on your Windows or Mac Machine as it allows to batch backup OST file and also capable to restore and convert dismounted, oversize and corrupted OST file with maintained attributes.
1) Check the first option to upload OST data files on the tool’s panel, i.e. convert configured Outlook mailbox data. The tool will automatically pick the default location of configured OST files and load them on the software’s panel.
1.1) OST backup software also gives an option to upload OST files by selecting the desired option, i.e. Select Files or Select Folders from the application’s panel.
2) Now, check the desired folder from the listed folders and click on Next button.
3) Choose the desired file saving option in which you want to backup OST file accordingly like if you want to convert OST to PDF, EML, MBOX, OLM, etc.
4) If you choose PST file for conversion, the tool gives an option to create a separate file per user or can split PST file accordingly. Browse the desired location on your machine to save the converted data files on your machine.
5) You can also choose the option of Use Outlook Mode to save converted files.
6) Click on Convert button to start the data backup process.
7) Once the process is completed, the tool will give the completion message.
That’s all about automated solution to backup OST file in Outlook. Additionally, the OST Backup Software allows to save data directly to cloud platforms for more information you can refer to below information:
Quick Glance on OST Backup Software
OST file Backup Software is programmed in such a way that it helps users to take backup of Outlook OST file in batch. The tool is designed by using advanced algorithms that make it possible to back up the data from default or configured OST files directly.
The application gives plenty of options to save the downloaded data in multiple formats. Not only this, but the application also gives an option to backup OST files directly to cloud-based applications and various document formats.
OST backup tool maintains the integrity of data after a backup of data to desired email file format. The software has been instilled with the finest range of software solutions that offer the best process of recovery as well as conversion. No external application is required to execute the process.
The Pluses of OST Backup Tool – An Unmatchable List
- Perform recovery and conversion of corrupted data files.
- Entire components of Exchange-operated Outlook are backed up into the desktop-based or cloud-based applications.
- Backup OST file in Outlook with all data files attributes.
- Easily backup Outlook OST files to across 30+ platforms.
- The original formatting of the OST file is maintained.
- Operable on all Windows OS both 32 and 64-bit edition.
- Time-saving wizard as it migrates multiple OST files at once.
Best Practices for OST File Backup
- It helps to protect data from data loss due to unexpected issues like accidental or corruption. Backup file helps to prevent data loss and also helps to restore lost information.
- Backing up your data is not enough if the backup itself is corrupted or incomplete. Make it a habit to test and verify your backup OST files regularly by restoring a simple or using Free OST Viewer to check the data is accessible and managed.
- Keep your backup files in at least two separate locations such as hard drive or cloud storage. To keep protected from hardware or system failure.
- Use reliable OST to PST Converter for backup and ensure it’s always updated to the latest version. Updates often fix bugs, security enhancement, and new features that improve compatibility with the latest Outlook version.
Frequently Asked Questions
How do I Recover my Outlook OST File?
You can recover your Outlook OST file by recreating your Outlook profile or using OST Recovery. If the OST file is corrupted or inaccessible then you use automated software to extract data in the PST file to easily access it.
Do OST files need to be backed up?
Yes, OST files should be backed up, especially in businesses or multi-user environments. Although they are synced copies of mailbox data, changes or deletion in the mailbox, account removal or server issues can lead to data loss without a backup.
How do I Backup my Outlook OST File?
To backup an OST file, you can either export its data to a PST file using Outlook import/export feature or backup Outlook OST file for better data preservation.
In Summation
I understand the importance of data backup to maintain the working flow. Therefore, I have discussed a complete solution to take backup of Outlook OST file to desired file format or cloud application. I used the above process on my own then, I shared it with you all as I know that from which situation where you have to backup OST file in Outlook. If you still get stuck at any point then, do not hesitate to feel free to contact us.
