How to Backup cPanel Emails to Computer?
Stay tuned to this article to learn how to backup cPanel emails to computer. This article has explained simple ways to export emails from cPanel locally.
Have you made any big decisions to create a new startup? If so, you should know that company and business websites are integral to any new business. Any company will need a business/corporate email address for official transactions. This will use your company’s domain name instead of @yahoo.com, @gmail.com, etc.
For this, cPanel allows you to deal with web availability services in one place. This is probably the most famous Linux-based control panel for web hosting sites. Webmail is probably the most common feature in cPanel. Instead of sending email from a mail server to a desktop email app, webmail allows users to access their email from their web browser. cPanel includes three standard webmail applications for getting a business email account. These include Horde, Roundcube, and SquirrelMail.
This article discusses several ways to backup cPanel emails to computer. Learn about the most professional and expert-recommended technique to export emails from cPanel accounts to local PC.
Why Do Users Want to Export Emails from cPanel Locally?
Following are some of the reasons to backup cPanel emails to computer:
- Protecting against data loss from cyberattacks, server issues, or inadvertent deletion is ensured by backup emails.
- Email data retention is mandated by law and regulation in certain sectors and organizations.
- Emails that are inadvertently deleted or misplaced can be recovered from the backup, saving irritation and data loss.
- In the case of malware or virus assaults connected to emails, the backup offers a pristine duplicate of the information.
- Backups can aid in the recovery of data and email accounts that have been locked or altered.
- Moreover, backup makes account administration easier and makes it possible for users to quickly recover emails and settings.
- Users can manage their emails with confidence and peace of mind knowing that their emails are safely backup.
Top 3 Ways to Backup cPanel Emails to Computer?
To take backup of cPanel emails, 3 solutions have been mentioned in this article, with the help of which you will complete this task very easily. The first two methods to export emails from cPanel locally are manual in which you will complete this task with the help of your technical knowledge. The last method is the professional method in which you do not need any kind of technical knowledge. We have tested all these methods with a lot of data in our tech lab, only after which we have brought all these methods in front of you. Let us now know the process of these methods.
Method 1: Use the File Manager Option to Download cPanel Emails
- Go to the File Manager option after logging into your cPanel account to backup cPanel emails to computer.
- Navigate to the folder containing the data from your emails. By default, email data is kept in the “/mail” directory.
- Now select Compress by right-clicking on this Mail folder. within the relevant window. Select any of the offered compression formats according to your requirements to export emails from cPanel locally.
- You can change the name later if you wish to preserve the data. Press Compress File(s) to start the compression process. Await the completion of the compression procedure. Depending on how much email data you have, this process might take some time.
- You will see a new compressed file saved on the server of your hosting account after the compression procedure is finished. To save the compressed file to your local computer, simply right-click on it (such as the email.zip archive file) and select Download.
Method 2: Backup cPanel Emails to Computer via Export Option
- Enter your account credentials to access your cPanel account.
- Select Email Accounts from the menu, or look it up by searching.
- Click the CHECK EMAIL button after selecting an email account to export emails from cPanel.
- Select Horde to see your email messages after that.
- To select all emails in a certain folder, press and hold the CTRL key.
- Now choose Export with a right-click on the folder.
- Lastly, Click the OK button after choosing the Download into an MBOX file option.
Note: The above methods may seem challenging to backup cPanel emails to computer. To overcome these challenges, try using an automated method.
Method 3: Export Emails From cPanel to Local PC Using cPanel Backup Tool
If you want to backup cPanel emails to computer in multiple formats on your local system, you should use the automatic tool. The tool you should use is called BitRecover Email Backup Wizard. It is software that is made up of rich algorithms. This tool offers the option to backup all three cPanel email accounts such as Horde, SquirrelMail, and RoundCube Webmail email account messages in a range of hard drive file formats. This software also provides the option of a demo version to the user so that the user can see the working process of this software by using it.
Please download the software from the link below. (It’s a demo version)
How to Download All Emails from cPanel to Computer?
Learn the steps to automatically backup cPanel emails to computer.
- Firstly download the software, install it properly on your Windows machine.
- Now, select the cPanel Webmail option. The three options available to export emails from cPanel are-
cPanel Horde webmail option:
The cPanel Roundcube option:-
cPanel Squirrelmail Webmail option:
- So, fill up the desired cPanel email account details in the respective fields.
- Now, select the required mailboxes from the list.
- Here, choose any destination saving option in which you wish to backup cPanel emails to computer.
- Lastly, tap on the Backup button. This will immediately start the process of taking email backup from cPanel account.
Prime Features of cPanel Backup Wizard
- Email Filters to Backup cPanel Account- The cPanel backup tool offers various data filter options to take backup of cPanel emails. These options are meant specifically to export emails from cPanel locally with selective data. Some of them are Date Range (between two date intervals), From (messages received from a specific email address), To (messages sent to a specific email address), Subject (the particular subject of an email), Only Export Sent Folder, Exclude Exporting Email body contents & attachments.
- Backup Any of cPanel Mailbox – Additionally, users have the freedom to backup their cPanel account having any folders. It allows to backup of all cPanel mailbox data like cPanel inbox, cPanel Sent, cPanel drafts, cPanel personal labels, etc.
- Allows Backup of Multiple Users from cPanel – It allows the backup of multiple cPanel users at one time. With the batch mode option, users are required to upload a CSV file comprising all email account login details.
- Supports all Windows OS- The suggested cPanel backup wizard to backup cPanel emails to computer is compatible with all Microsoft Windows and Mac OS systems including all new and older versions.
FAQs on Backup cPanel Emails to Local PC
Q 1: Why should my cPanel email backups be created?
Ans. To protect your vital data and communications, you must backup email from cPanel accounts. It helps you avoid data loss by ensuring you have a copy in case of unintentional deletion, server outages, or other unanticipated events.
Q 2: Which file format is best for backups from cPanel?
Ans. The file type you choose will depend on your email client of choice and how you want to view the backups. However, typical file extensions are .eml (works with most email programs), .pst (works with Outlook), and .mbox (works with Thunderbird). Select the one that best meets your needs.
Q 3: What is the best place to save my cPanel email backups?
Ans. It’s important to backup cPanel emails to computer safely. Moreover, backups can be kept locally on your computer, on an external hard drive, or on a cloud storage platform such as Dropbox, OneDrive, or Google Drive. Make sure the storage site of choice is both convenient and safe.
Q 4: Does the cPanel email backup process have any features to make it easier?
Ans. Indeed, it is possible to streamline cPanel email backups with accessible solutions. We already discuss the best software above.
Conclusion
Finally, in this blog, we have explained the complete solution on how to backup cPanel emails to computer. To complete this process, we have described 3 methods in this article, you can use any one of them. If you want to know which method experts recommend to use, then their answer is a professional tool. You can do a free trial of the software to evaluate the features of this cPanel backup wizard. This will help you to export emails from cPanel locally. If you want to backup unlimited email data from cPanel, you will need to upgrade the license keys.