How to Transfer School Gmail to Personal Gmail?

When students complete their school education, they usually lose access to their school’s Gmail account. Crucial emails, important notes, significant attachments, and vital documents including educational certificates might still remain inside that school Gmail account. Here, in this blog, we will be explaining why students have to transfer school Gmail to personal Gmail, how to do this using various manual attempts that fail to impress most of the time, and how a professional converter yields success with this conversion.

So, has this ever happened to you that you got a notice from your school that your school Gmail account will get deleted in the next thirty days? Many students tend to face such a situation after their school education completes. Schools mostly use Google Workspace for their students’ email accounts. Once any academic session completes, their IT team might disable those school accounts of students. If students don’t act promptly, they are most likely to lose their crucial academic emails including important project files & useful official communications forever.

Reasons to Move School Gmail to Personal Gmail

Your school Gmail account might be containing the following:

• School certificates
• Admission letters
• Internship programme communication
• Subjective assignment submissions
• Any scholarship approvals
• Crucial email attachments

If students ignore this conversion, they might risk losing all these crucial records. There are many different reasons why most students plan to migrate school Gmail email to personal Gmail, and there could be certain situations that create an urgency to move school Gmail to personal Gmail, as follows:

• Completion of school education.
• School Gmail account deactivation notice being received.
• Change of educational institution.
• For gaining long-term access to important academic emails.
• When emails are needed in a single Gmail account.
• School Gmail account expiring in near future.
• Forgotten to download crucial project emails.
• Need to keep access to professors’ recommendation emails.
• Applying for jobs and thus need access to past email communications.
• The school’s IT team notified about the planned account deletion in the next few days.

Manual Attempts to Migrate School Gmail Email to Personal Gmail

Now let us understand how to migrate school Gmail email to personal Gmail using some manual techniques.

Manual Attempt 1 to Transfer School Gmail to Personal Gmail: Try Using Gmail’s Email Forwarding 

This is a free method that’s easy to set up with no such technical skills required. Here are the steps:

Steps:

1. First of all, you need to login to your school’s Gmail account.
2. Then, you have to go to Settings > See all settings.
3. Now, you must click on “Forwarding and POP/IMAP.”
4. Further, you should add your personal Gmail address.
5. Next, you need to verify the confirmation link sent to your personal email account.
6. Finally, you have to enable forwarding for new emails.

Important: Such a process would only forward new emails, and old emails won’t be moved. Also, email attachments might not organize properly.

Manual Attempt 2: Try Using Using Accounts and Import Option

This is also a free method, and with this process, it is even possible to import old emails as well, unlike the previous method above. Such a process works directly inside Gmail. Check the steps below:

Steps:

1. First & foremost, you must enable POP/IMAP in your school’s Gmail account settings.
2. Next, you have to login to your personal Gmail account.
3. Now, you need to go to Settings > Accounts and Import.
4. After that, you should click “Add a mail account.”
5. Here, you have to enter your school’s Gmail email address.
6. Afterwards, you need to provide login credentials & POP server details.
7. Finally, you must choose import options & finish setup.

Important: This process is slow if you have large mailboxes to convert. While doing these steps, some emails might be skipped and the folder structure might not remain as it is. There is also a risk of duplicate emails here.

Manual Attempt 3: Try Using Google Takeout to Do the Needful

You can perform mailbox exportation with this official Google method. Look at the steps below:

Steps:

1. Initially, you have to start by exporting your school’s Gmail email data in MBOX format using Google Takeout.
2. After that, you can configure the destination account in Mozilla Thunderbird using IMAP.
3. Next, you need to import MBOX to Thunderbird using ImportExportNG.
4. Then, you can drag & drop the imported MBOX files to a recently configured account.

Important: This time-consuming process would seem to be a complex one for beginner-level users as it needs extra steps to be performed. Large files won’t be handled well.

Why Not Attempt Any of the Manual Attempts?

Manual attempts can prove fruitful in case of small mailboxes ONLY. However, for large academic school Gmail accounts, the transfer to personal Gmail becomes hard. So, all in all, move to the better, safer alternative i.e. to use an automatic converter.

Brilliant Software Qualities

This tool has many qualities that make it a must-have possession for students looking to move school Gmail to personal Gmail:

• This is an all-in-one tool with more than 30 saving options including generic formats including PST, EML, DOC etc., and desktop clients such as Windows Live Mail, Mozilla Thunderbird etc., and web based email services including Gmail, Outlook.com etc.
• This fully automated software offers selective data backup by enabling additional filters by date range/to/subject etc.
• It is even possible to enable the “I am Admin” option for backing up email data of active user accounts without needing any password.
• There are more than ten file naming options to rename resultant emails in Subject/Date/Sender Email combinations.
• Data privacy is maintained as private email info is not saved in the database.
• There is no account and any size limitation here along with the freedom to choose any desired destination path as well.
• This super-versatile solution goes beyond just the inbox, allowing students to backup their email data from different folders including Sent/Drafts/Spam/Trash etc.
• It is possible to retain email items as well as folder structure, email header & formatting.
• The tool has a simple GUI facilitating comfortable use by all students alike, and the FREE Demo version further simplifies the things for students.

How to Transfer School Gmail to Personal Gmail with Tool?

The software will automatically complete the conversion while maintaining email data accuracy. Here’s the explanation for your to see how simple it is:

1. Start by installing the software and open it on your computer.
2. Now, select the login option (Admin/User account).
3. Next, enter your school’s Gmail account credentials, and click Login.
   
4. Further, select required folders/sub folders.
   
5. Subsequently, select the saving option as Gmail, enter personal Gmail account credentials, and also define the destination path.
   
6. Finally, press the Backup button to initiate the conversion process.

Check Why the Professional Tool Performs Better Than Manual Attempts

The below comparison clearly indicates why the professional tool performs better than the failed manual attempts:

Commonly Enquired Queries

Query: How to move school Gmail to personal Gmail with no loss of email attachments?

Answer: You can make use of POP/IMAP manually, but for complete attachment safety, the professional migrator is always recommended.

Query: Is it possible to transfer school Gmail to personal Gmail after my school account has been disabled?

Answer: No. Once your school has permanently deleted your Gmail account, the recovery would be very hard unless some backup had been created before.

Query: How can a student unlink his school email from Gmail?

Answer: You can follow the below given steps for unlinking your Google Account from your school’s email account.

1. First of all, from the profile dropdown menu, you have to click the Edit Profile tab.
2. Now, you must scroll to the Linked Accounts section.
3. Then, you need to click Unlink next to the Google Account option.
4. After that, you should set a new password for your school account in the popup window, and then go on to click Unlink.

Make Your Decision!

School life is exciting, and passing the school opens the doors to the world out there. Being prepared with all your school stuff demands the students to be informed about the process to transfer school Gmail to personal Gmail before the institution disables their school Gmail accounts. Manual attempts can fail, but this recommended software discussed above would help you with your future leaps with utmost confidence.