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Outlook Print Option Greyed Out? Here’s How to Fix It

  Mark Regan
Mark Regan
Published: January 21st, 2026 • 6 Min Read

If you use Microsoft Outlook regularly, you may have faced the issue of the Outlook print option greyed out at some point. At that moment, you don’t know how to resolve the Outlook print option not working issue easily. But don’t worry, you are going to read the right information on the correct page.

Microsoft Outlook is the most used email client. It provides multiple features such as Contacts, Calendar, Reminders, and Appointment Scheduling, etc. In this blog post, we are going to fix the print button not working in Outlook problem using both manual and professional methods, and also tell you the reasons why this happens. Read this blog till the end to find the solution.

Let’s get started with the common causes of this happening.

Reasons For the Outlook Print Button Greyed Out

  • When your Outlook profile gets corrupted, you will see the printing button greyed out.
  • If you have not updated your Outlook for a long time and its features are getting old, then you will face this issue.
  • When some third-party add-ins interfere with the Outlook functionality then Outlook print button not working.
  • Sometimes your printer is not connected to your computer, or your printer driver is outdated, due to which the print option will be greyed out.
  • Installing other software like antivirus or any heavy program on your computer system will also affect the print option, which is cause greyed out issue.
  • If permission or settings are restricted, then you will see the printing option greyed out.

These were the major reasons, which is because print button not working in Outlook.

Now, we understand the cause of the Outlook print button not working. Let’s move towards the solutions to fix this issue.

How to Fix Outlook Print Option Not Working Manually

To fix the print option greyed out in Outlook manually, follow the tested steps below, and fix your Outlook print button not working.

Step 1. Restart Outlook and computer

Normally Restart your Microsoft Outlook and your computer system. Sometimes, a normal restart will fix all the issues related to Outlook.

Step 2. Check Printer

Check that your printer is connected to your computer system. Print documents by using other applications.

Step 3. Update Outlook

  1. Open the Outlook Application on your desktop PC.
  2. Then, go to the “file” option and select the “Office account” menu.
  3. After that, click on the “update options” and choose the “Update now” option.
  4. Then, wait for some time to complete the update.

Step 4. Disable Add-ins

  1. Open the Microsoft Outlook Application in your computer PC.
  2. Then, click on the “file” menu from the navigation bar.
  3. After that, go to the “Options” Menu and click on the “Add-ins” option.
  4. Then, disable those add-ins that are interrupting the print option.

Step 5. Check Printer Settings

  1. Open the Outlook Application on your Windows PC.
  2. Go to the “Print” option, select the connected “Printer.”
  3. Then, update the “printer driver” with the latest update (if your driver is not updated)

Done! Your Print option works normally.

After following all these methods, your Outlook print option greyed out issue is fixed.

But before using these methods, you also need to know the limitations of these manual steps.

Limitations of Manual Solutions

Restart Outlook & Computer: If the issue is related to software or hardware, then this won’t work

  • Check Printer: When the printer driver is outdated or has a connectivity issue, then your print option greyed out in Outlook
  • Update Outlook: Outlook Updated is not installed properly, so this issue cannot be solved by the update. Additionally, the update also becomes time consuming process due to slow internet.
  • Disable Add-ins: Disabling add-ins can sometimes be complicated and cause problems.
  • Check Printer Settings: If the printer driver is not up to dated then the printing problem will not be solved, due to which compatibility issues may arise.
  • Account corruption: Sometimes, performing any of the manual methods can lead to account corruption, due to which the Risk of data loss starts.

These were the limitations of using the manual solutions to fix the Outlook print button not working.

However, in this case, using a professional’s suggested solution is a reliable option.

Resolve Print Button Greyed Out in Outlook Professionally

Now, we tried all the manual ways to fix the Outlook print option greyed out issue and found limitations in every manual fix. To overcome these limitations and resolve this issue instantly without any data loss, we use BitRecover PST to PDF Converter. This tool will directly create ready-to-print PDFs in just a few clicks without disturbing the file hierarchy. It maintains complete data integrity during the conversion process and gives you quick results in a few seconds. The tool is compatible with both Windows and MacOS users, so you don’t need to worry if you don’t aware about using in Operating Systems.

Steps to Fix Outlook Print Button Not Working

  1. Open the tool on your Windows PC, and click on the “next” button to start.
    Open the tool and click next
  2. Then, choose the “convert configured Outlook mailbox data.”
    Select Configured Outlook mailbox data
  3. Afterward, hit the “next” button, choose the “mailbox folders.”
    outlook print button greyed out
  4. Then, click on the “next” button, and set the “destination” path.
    Set Destination Path
  5. After that, click on the “next” button.
  6. Finally, your conversion process is started.
    outlook print button greyed out
  7. After that, you will get a message of “successfully completions”, click the “OK” button.
    outlook print option not working

Done! Your printable files are ready to print

Benefits of Using Professional Solution

  • It can export selective PST folders to PDF.
  • You can convert batch PST files to PDF format without size limitations.
  • This tool has advanced filter options that allow users to export specific PST in PDF format.
  • You can convert a selective PST file from selective folders and convert them in PDF.
  • The software maintains complete data integrity and gives you hassle free solution.
  • File hierarchy will be maintained during the entire conversion process.
  • The user interface makes this tool easy to use for both technical and non-technical users.

These were the benefits of a professional solution.

Final Thoughts

We described why the Outlook print option greyed out. Shared the reasons why the Outlook print option not working. Additionally, we used both manual and professional methods to resolve this problem. Found that using manual solutions fixes only when the print button greyed out is disturbed from basics errors. However, a professional suggested solution solves this problem in just a few seconds. So, the use of a professional solution is the right choice, and it will help you to get your ready-to-print PDF easily.


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