How to Migrate Zimbra to Exchange 2016 / 2019?

Rollins Duke   
Published: May 10th, 2024 • 6 Min Read

Several business professionals want to migrate Zimbra to Exchange Server 2019, 2016, and all previous versions. Because nowadays Microsoft Exchange Server is becoming the first choice of corporate users.

Users are preferring to use MS Exchange Server because of its easy graphical user interface. Even it is filled with some extra advanced features that we will discuss later.

We have received many queries from users for Zimbra to exchange migration, which is mentioned below. So, this write-up is going to mention the best and most advanced methods to migrate from exchange 2016 to 2019 without facing any problems.

User’s Queries for Zimbra to Exchange Migration

I am currently using Zimbra dedicated server for the past few years for email management. But now because of its heavy maintenance charges I want to migrate Zimbra to Exchange Server 2019 on-premise. Currently, I have 100+ Zimbra user accounts in my company that I need to be replaced with MS Exchange Server. Do you help me? – Emmett, San Francisco
In my organization, all team members are using the Zimbra desktop email client. Now because of the technology up-gradation, I would like to replace them on Exchange Server. I have already hired a server expert, and he advised me to use Exchange Server instead of Zimbra. Now I just want to change only the email environment but don’t want to lose previous emails. – Remington, London

Reasons to Migrate Zimbra to Exchange Server 2016 & 2019

There are various direct and indirect reasons available that are why users want to import Zimbra TGZ files to Microsoft Exchange Server.

  • Easy to use graphical user interface and latest demandable features according to time.
  • Clients can easily hire someone for Exchange Server maintenance as several experts are available in the online marketplace.
  • Users can set up Exchange Server according to their choice and budget i.e. On-premises and hosted.
  • MS Exchange Server users can manage emails, contacts, calendars, tasks, notes, journals, to-do lists, etc.
  • Users can use MS Office suite services online i.e., Word, Excel, PowerPoint, etc. that are integrated with Exchange Server.
  • Clients can stay connected from anywhere as it can be easily synced using different programs i.e., Outlook – PC and – Mobile Phone.
  • It offers shared mailboxes and shared calendar facilities that are much beneficial for corporate users.
  • Microsoft knows the value of data so it provides Data Loss Prevention (DLP) to secure and protect your sensitive data.
  • Timely get useful updates to keep it up to date according to the time and demanding features.

Also Read: – How to Import Zimbra to Thunderbird?

How to Migrate from Exchange 2016 to 2019?

There is no direct manual method available, so we are going to use the expert solution, which will migrate Zimbra to Exchange Servers for all versions.

You should use Zimbra Converter Tool which has an isolated option to import Zimbra TGZ files into Exchange Server. Therefore, it is also considered a Zimbra to Exchange Migration Tool. It is a fully automated technique to replace Zimbra with Exchange Server. The tool is compatible with TGZ files of Zimbra desktop and cloud editions. Let’s know how it works.

Quickest Steps to Migrate Zimbra to Exchange Server

  1. Step 1: Launch Zimbra to Exchange Migration Tool.
  2. Step 2: Insert Zimbra files, Use the Select Files or Select Folder option.
  3. Step 3: Choose the required items/folders and click on the Next button.
  4. Step 4: Select Exchange Server from the list of saving options.
  5. Step 5: Enter MS Exchange Server credentials in the specific fields.
  6. Step 6: Click on the Next button to start Zimbra to Exchange migration process.

Zimbra to Exchange Migration Tool Features

  • Great software to migrate mailbox from Zimbra to Exchange Server 2019, 2016, 2013, 2010 (SP1 & SP2), 2007 (SP1, SP2, & SP3), 2003 (SP1 & SP2), etc.
  • Import Zimbra TGZ to Exchange Server including emails, contacts, calendar, tasks, notes, briefcase, and all.
  • Zimbra to Exchange Migration Tool offers a separate option to export contacts & calendars from the Zimbra TGZ file to standard file extensions.
  • This application is well-suitable for importing TGZ files of Zimbra Desktop / Zimbra Collaboration Suite (ZCS) / Zimbra Web Client (ZWC).
  • A change language option is available for better folder mapping if users are using Exchange Server in non-English languages.
  • The tool comes with an I am Admin option facility that allows importing TGZ files in a specific Exchange user account.
  • It automatically maintains the original folder structure during the finishing of the task.
  • Users can select only some required folders from the whole Zimbra TGZ database for the email migration process.
  • All attachments, email items, and components will be maintained like To, Cc, Bcc, From, Date, Time, Subject, Signature, and all.

Working Steps to Migrate Zimbra to Exchange Server

  1. Download and launch the Zimbra to Exchange Server migration tool on your PC.

    Zimbra to Exchange Server migration

  2. Add the single or multiple files/folders and hit the Next button.

    Add the single or multiple files

  3. Check the required folders and subfolders from the screen >> Next to continue.

    required folders and subfolders

  4. Choose the Exchange Server option from the select saving list.

    Exchange Server

  5. Enable the required advanced mode like the Change Language option etc.

    Change Language

  6. If you have admin account credentials, enable the I Am Admin option.

    I Am Admin

  7. Enter the login details of your exchange server account.

    exchange server account

  8. Hit the Next button lastly to start the Zimbra to Exchange Server migration.

    Zimbra to Exchange Server migration

Frequently Asked Questions

  • Can I migrate contacts from Zimbra to Exchange Server?

    A – Yes, the tool is fully authenticated to import contacts from Zimbra to Exchange Server.

  • How can I get TGZ files from my Zimbra?
    A – Here are the steps

    1. Start Zimbra and select the Preferences option.
    2. Select the Import / Export option from the drop-down.
    3. Choose the required items from the Data Types option.
    4. After that, press Export and browse destination.
    5. Click on the Save button to get the TGZ file.
  • Can I install this Zimbra to Exchange migration tool on Windows 11 computer?

    A – Yes, it supports all the latest as well as previous 32 Bit or 64 Bit Windows OS including the latest Windows 11.

  • Is it possible to migrate the mailbox from Zimbra to Exchange Server within a specific date range?

    A – Yes, the Software provides multiple filtration options. Even it has a separate option to migrate Zimbra to Exchange between selected date ranges.


By following the above-mentioned steps, all professionals can easily to migrate Zimbra to Exchange Server without losing old available data. Just download the suggested software for Zimbra to Exchange Server migration. First, test its demo edition and check how it works, and after satisfaction, upgrade it to a professional version. If you have any other queries regarding the issue then you can contact our associated support team.