Migrate Proofpoint Email to Outlook – How to Guide

Rollins Duke   
Published: May 9th, 2024 • 5 Min Read

migrate emails from proofpoint to outlook

Seeking the right way to migrate Proofpoint archived emails to Outlook and not getting any single guide to help you, then STOP. Through this blog post, we will try to give the best step-by-step DIY guide that will definitely work on your query about how to migrate Proofpoint email to Outlook.

So, what are you waiting for? Scroll down and start reading.

We assume you are familiar with Proofpoint, which is a well-known email security company that is also on the Fortune 500 list. Now along with email security and cyber security service, Proofpoint also provides an email archiving solution.

And due to their brand value, there are millions of users who use their email archiving solution to archive their data. Now, during the writing of this blog post, we have found many queries regarding the same issue. Or as a technical writer, it is my duty to resolve how to migrate Proofpoint email to an Outlook query.

But, before we get to the solution, let’s first understand why this migration is necessary.

Need of Proofpoint Email to Outlook Migration

  • Moving from the Cloud to the Local: As we all know, many businesses and individual users are migrating their data from on-premises to the cloud in order to make the data more secure. But there are also some users who are moving their data to a local machine, and migrating Proofpoint email data to Outlook is one of them.
  • Audit Old Emails: Sometimes users need to access old emails for auditing purposes, and not every time admin will export archive data. Hence, users migrate their data to their relevant email application so that they can easily do the auditing and other things.
  • Changing the Archiving Solution: There are many users who are not satisfied with the archiving solution they are using, so they roll back all the emails to their relevant email account, which in this case is Outlook.

Now, after gathering all the information about Proofpoint, let’s discuss how you can migrate the data from Proofpoint to Outlook.

Method to Migrate Proofpoint Email to Outlook

The process of importing data from Proofpoint to Outlook is split into three parts. In the first part, you have to export the data from Proofpoint. And in the second step, you have to convert the exported file into an Outlook-supported file. In the last step, import the converted file into Outlook. So without wasting time, let’s get into the procedure.

Step 1: Export Data from Proofpoint

We have already explained the export process for Proofpoint archive data. So if you want to know how to complete this whole process, then read this blog post, “Export Archive Emails From Proofpoint Email Archiver.”

Once you have successfully exported the data, follow the below steps to complete the task.

Step 2: Migrate Proofpoint Email to Outlook

We hope that you have gone through the blog post about exporting data from Proofpoint Email Archiver. So you know that Proofpoint exports data in ZIP file format, and the ZIP file contains EML files. Hence in that case, you have to convert the ZIP file to an Outlook-supported file format, which is PST.

So to make this task easy we are going to introduce you one of the most effective tool that can help with this problem of conversion.

BitRecover EML to PST Converter is a tool that allows you to convert.eml files (a file format used to store emails) to other formats, such as PDF, HTML, or Microsoft Word. In addition you can use this tool to migrate Proofpoint archived emails to Office 365. Here are the general steps you can follow to convert your .eml files:

1. Download and install the tool: Visit the official website and download the EML Converter tool. Follow the instructions to install the tool on your computer.

2. Import the .eml files: Launch the EML Converter tool and select the .eml files you want to convert. You can either select individual .eml files or a folder containing multiple .eml files.

Launch software

3. Choose the output format: Select the output format you want for the converted files. In our case, we will choose the PST file format. But you can choose from a variety of formats, including PDF, HTML, Microsoft Word, and more.

Choose PST

4. Convert the .eml files: Click the Convert button to start the conversion process. The tool will convert the .eml files and save them to the location you specified.

Migrate Proofpoint Email to Outlook

5. View the converted files: Once the conversion process is complete, you can view the converted files by opening them in the chosen output format.

Resultant data

Step 3: Import the Converted File to Outlook

Here is a brief outline of the steps you can follow to import a .pst file (a file format used to store Outlook data, including emails, contacts, and calendar items) into Microsoft Outlook:

Gather all the necessary information: Make sure you have the .pst file you want to import and the login credentials for your Outlook account.

1. Open Outlook and go to the File menu.

File option

2. Choose Import/Export from the Open & Export menu.

Open and export

3. After this click on the Import from another program or file.

Import from another program or file

4. Select Outlook Data File (.pst) as the file type and click Next.

Outlook Data File (.pst)

5. Browse to the location of the .pst file you want to import and click Next.

6 . Wait for the import process to complete. Depending on the size of the.pst file, this may take some time.

Closing Words

In the conclusion part, we just want to say that if you are eager to know the perfect way to migrate Proofpoint email to Outlook, then this blog will help you a lot. Here we have discussed all the important points of this migration with detailed steps.