How to Export Zoho Mail to Gmail? Step-By-Step Guide

Rollins Duke
Published: August 5th, 2026 • 6 Min Read

Many personal or free users want to export Zoho Mail to Gmail for migration – for larger free storage, better integration with Docs, Sheets, Meet, etc. or when consolidating accounts. Transferring emails from Zoho Mail to Gmail without losing data requires – enabling IMAP in Zoho Mail and then importing email to Gmail via Gmail’s “Import mail and contacts” option or a tool and lastly setting up auto-forwarding for new messages. This guide concerns the users with free accounts. Read here to Migrate Zoho Mail to Google Workspace for business.

Why Migrate Zoho Mail to Gmail? Key Reasons

At present, most of the users prefer to use Gmail services instead of Zoho Mail due to their personal as well as technical reasons like-

Trust in Google Services: Gmail is developed by Google, a leading IT company. Brand recognition and trust in Google’s services play a significant role in users’ preference for Gmail over Zoho Mail.
Additional Features: Users will get more advanced features with Google Mail as compared to Zoho Mail. It includes robust collaboration tools, instant messaging, task tracking, to-do lists, and more.
User-Friendly Interface: Many users find Gmail’s email service more user-friendly than Zoho Mail. This ease of use and the familiar interface can be significant factor in the preference for Gmail.

All such advanced features of Google Mail led users to export Zoho Mail to Gmail account. In the coming section, you will explore how to connect Zoho to Gmail account with Gmail’s import Feature.

Prerequisites For Seamless Zoho Mail to Gmail Migration

Enable IMAP in Zoho Mail as not enabled by default:
1. Log in to your Zoho Mail account via webmail.
2. Go to Settings (Gear Icon) >> Mail Account.
3. Select IMAP and checkbox “IMAP Access” and press Save.
Ensure you have sufficient free storage on your Gmail account.
App specific password is required in case you have enabled Multi-Factor Authentication (MFA) in Zoho Account.

Method 1: Export Zoho Mail to Gmail Using Gmail’s Native Import Tool

Login to Gmail Account.
Click on Gear Icon >> See all Settings.
Now, click on the Accounts and Import tab.
Afterwards, select Import Mail & Contacts.
Now, enter the required details & click save to add Zoho to Gmail.

After the Zoho Mail emails are imported in Gmail you can view them under separate labels created by Gmail.

Limitation of Manual Way to Export Zoho Mail to Gmail

Although the manual way have advantages like – “users are able to import Zoho Mail emails and contacts” to Gmail at once there are few lack in the process:

You can only export one Zoho Mail account data to Gmail in one go.
Partial mailbox structure retention as synced via IMAP.
The process is time taking as the sync is IMAP based and error prone. Users report error like – “Not Able to Connect.”
No way to selectively choose which Zoho Mailbox to keep or avoid.

Expert solution to Export Zoho Mail to Gmail

Download the BitRecover Zoho Backup Tool to simply migrate from Zoho to Gmail account including all email folders and attachments. The tool will only ask you to provide the credentials of both accounts to perform the migration directly without the loss of any email.

Moreover, it is completely automatic software, which does not require any manual steps to migrate Zoho to Gmail account. Besides these, the tool even provides various filters to customize the migration as per the requirement.

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Important Note: To avoid authentication errors while connecting your Zoho Mail account to the software, you have to enable IMAP access and generate an App password. For complete steps follow the mentioned page: Zoho Mail IMAP Settings.

Steps to Migrate Zoho Email to Gmail

Download and run the software on Windows or Mac.
Now, enter your Zoho Mail account credentials & click on “log in” button.
Now, select Gmail as a saving format from the list.
Now, enter your Gmail ID >> Sign In with Google & apply the data filters accordingly.
At last, click on Backup to Successfully Export Zoho Mail to Gmail.

BitRecover Zoho to Gmail Migration Tool Features

The tool can easily work with multiple large Zoho mailboxes and import them into Gmail account in minimum possible time due to API connection.
Completely export Zoho Mail to Gmail with all email, attachments, metadata, email formatting and folder hierarchy preserved.
Secure Zoho to Gmail migration with the usage of App-Password & Google OAuth based connection, ensuring your password is never stored in application.
Manage the export by selectively moving Zoho Mail data to Gmail with “Checkbox” folder and sub-folder level selection. There are filters to precisely move email from Zoho to Gmail like Date Range, To/From, and even subject keywords.

Setup Auto Forwarding After Importing Zoho Mail to Gmail

In order to keep receiving updates from you old Zoho Mail account into Gmail you can setup forwarding:

Sign in to Zoho Mail via Webmail.
Go to Settings >> Mail Account >> Forward.
Under the “Add New Email Forwarding” enter your Gmail ID.
Click Verify and enter the Verification Code from the email you will receive on your Gmail account.
Press Confirm to forward Zoho Mail to Gmail.

In case you plan to delete your account after exporting Zoho Mail to Gmail you must:

Keep a complete backup of Zoho Mail Data.
Update all contacts and change the contact email ID in service accounts.

FAQs: Export Zoho Mail to Gmail

Q: Can I migrate multiple Zoho Mail account data into one Gmail account?

Although it is possible you do require a dedicated Zoho to Gmail migration tool for it. Additionally you require to create a CSV with all source Zoho Accounts with passwords/app-passwords & email ID.

Q: In case I delete my original Zoho account will my email still be visible in Gmail?

Yes, both using BitRecover solution or Gmail’s native import tool, complete data is copied/imported from Zoho Mailbox to Gmail mailbox. It is a permanent access.

Q: Is there a mailbox size limit for exporting Zoho Mail to Gmail?

No, Gmail’s native import has no hard cap, but large mailboxes can take hours or days, as Gmail pulls in data in batches. The BitRecover tool imports directly which leads to faster and more predictable imports, especially with large mailboxes.

The Verdict

After reading this blog, anyone can easily export Zoho Mail to Gmail account on Windows OS. Moreover, this solution does not require any manual steps for completing the procedure. However, users can also connect Zoho email to Gmail with all data & other attributes. Our recommendation is to go with an automated tool, that delivers secure & precise results.