How to Export Teams Contacts Without Facing Data Loss?
Published: November 25th, 2025 • 5 Min Read
The need to export Teams contacts has become the initial step for many organisations and professionals as Microsoft Teams is widely used by companies, schools, and office teams. Teams have been a major concept for scheduling meetings, chatting, and sharing tasks in a daily routine.
Most of the users look for a simple way to export Microsoft Teams data to use them across various platforms or devices.In this guide we’ll help you to export contacts from Microsoft Teams in a very simple and easy way. We have provided the best methods for how to transfer contacts from Teams .
Exporting Microsoft Teams contacts can be a lengthy process as it includes so many steps in the manual method, that’s why we have provided both in this blog. This blog involves manual as well as professional methods to extract contacts from Teams . By the end of this blog, you’ll be able to export teams contacts data easily.
Why Do Users Export Teams Contacts?
There are many reasons why users want to export Microsoft Teams contacts, some of the major reasons are mentioned below:
- When a user shifts to a new platform or device and wants all the contacts in one place.
- To sync contacts with Outlook, Google Contacts, or maybe mobile devices.
- For avoiding data loss during account changes or updates.
- To keep all the contacts saved in CSV or vCard format for easy sharing.
- For maintaining a backup of important clients, colleagues, or partner details.
How to Export Contacts from Teams Manually?
Below are the three ways to export Teams contacts manually using three different platforms i.e, Microsoft Outlook itself, Microsoft Teams Admin Center, and Microsoft 365 Admin Center.
Here are the steps to export Microsoft Teams contacts through manual methods:
Export Contacts Using Microsoft Outlook
- First of all, sign in to the Microsoft Teams app.
- Then, click on your profile picture in the upper right corner.
- After that, select the settings option from the menu.
- Now, select Privacy and click on Manage contacts.
- In the Manage contacts window, click on three dots and select Export contacts.
- Lastly, choose a location to save the file and click Save.
Extract Contacts Using Microsoft Teams Admin Center
- Firstly, sign in to Teams Admin Center.
- Secondly, go to the Users section.
- Select user profiles from the panel.
- Now, export user contacts from the admin dashboard.
Transfer Microsoft Teams Contacts Using Microsoft 365 Admin Center
- First, login to Microsoft 365 Admin Center.
- Secondly, go to the active users.
- Download the user info in CSV.
- Extract emails and display the names that match Teams contacts.
Manual methods are available using Microsoft Outlook, but along with that it has several drawbacks to extract Teams contacts. Some of the major disadvantages of using the manual method are discussed below in the next heading.
Drawbacks of the Manual Method
- This method is not suitable for bulk convert of the team’s contacts.
- It can be time-consuming for non-technical users.
- Some of these methods require admin access.
- There’s no direct option to transmit Microsoft Teams contacts.
- It cannot convert CSV to vCard directly.
Because of these disadvantages of using manual methods, most of the users prefer professional methods as they give more accurate and reliable results in comparison to the manual method.
Read More: Export Email Addresses from Office 365 Account
Professional Method to Export Teams Contacts
This professional tool is the best choice if you want a clean, complete, and easy transmit process of the contacts. BitRecover CSV to vCard Converter helps you to move your contacts into a format which is universally accepted, that is vCard. The vCard files supports phone, email apps, and other contact management tools.
Below is a step-by-step guide to convey Teams contacts using a professional tool.
Steps for the professional method:
- Firstly, export Teams contacts as CSV.
- Secondly, download and run the software.
- Thirdly, upload the exported CSV file into the software.
- Fourthly, choose the destination path to store the resultant.
- Now, set the contact field mapping.
- Lastly, click on Convert to start the conversion.
Key Features of the Professional Method
- This tool supports batch conversion for multiple contacts.
- It converts CSV files to vCard format safely.
- This method maintains all the fields intact such as names, email, etc.
- Supports all vCard versions like 2.1, 3.0, and 4.0.
- Provides you field mapping option to match CSV.
- It allows you to choose a destination path.
- Gives 100% secure and accurate conversion process of the contacts.
Read More: Share Contact List in Outlook
Final Words
In conclusion for this blog, we have mentioned about the best ways to export Teams contacts. After reading this blog we all know that exporting Teams contacts is an important task for organisations. While the manual methods exist, they come up with multiple limitations. Therefore, we would recommend you to go for a professional method instead of the manual method. Because this tool provides smooth and accurate steps to convert or extract contacts from Teams without losing any important data. If you need any kind of support, our technical team is available 24/7 to help you.
FAQs
Q1. Microsoft Teams allows to convey contacts directly?
Ans. No, Microsoft Teams does not provide you a direct export button to transmit your contacts. You can only extract Teams contacts using Outlook, Admin Center, or professional solutions.
Q2. Which format is used to export Microsoft Teams contact?
Ans. CSV or vCard is used by most users, whereas vCard works better for phone and email apps.
Q3. Which is the best professional tool to export Teams contacts easily?
Ans. CSV to vCard Converter provided by BitRecover is the best choice to easily transfer your Microsoft Teams contacts.
