How to Export Contacts From HubSpot in Compatible Format?
Published: September 12th, 2025 • 5 Min Read
If you want to export contacts from HubSpot, it is a difficult task. Many working professionals and businesses want to manage their data outside the CRM platform. Whether you are switching to another platform, creating backup, or preparing contacts for marketing campaigns, the ability to export contacts from HubSpot.
Since the HubSpot is a very popular ad smart CRM used by multiple businesses worldwide. If you know how to export all the contacts from HubSpot ensure that you do not lose any of your valuable data or your client’s information while keeping it structured and ready to use.
In this blog we are going to learn the authentic and safe process to securely export contacts from HubSpot as per your requirements. You need a powerful and reliable solution to complete this process effectively. We will discuss manual as well as professional solutions, so let us get started.
Why do Users Need to Export Contacts from HubSpot?
- Data Backup: Safeguard customer information in case of accidental deletion or technical errors.
- Marketing: Use the exported contact data for targeted email marking and sending newsletters.
- Sharing Data: You can easily share your contacts across departments or within your team easily.
- Flexibility: Exported contacts can be imported into multiple platforms and applications.
- Migration Purposes: Shamelessly Transfer contacts from HubSpot to another CRM or any other client.
Manual Method to Export Contacts from HubSpot
HubSpot provides a built-in export feature to export the contact data, below are the efficient steps:
- First of all, login to your HubSpot account.
- Now, navigate to the Contacts > Contacts.
- Now, filter or Select your contacts data that you want to export.
- Click on the More from the menu and then choose Export.
- Choose the CSV or XLSX format.
- Lastly, download your exported file from the provided link or from the email notification.
Drawbacks of this Manual Export Method
This method can only convert your contact data to CSV or XLSX formats only. It does not directly create vCard (.vcf) files. Also, if you have large contact lists, formatting may take extra effort.
As we discussed above that manual method can not directly export all contacts from HubSpot in a compatible file format, we need to use a professional solution that allows you to use its quick steps and advanced features to convert CSV files from HubSpot into vCard contact format easily. Which makes your data more accessible and easy to share. Let us see how we can use professional tools to complete this conversion process.
Professional Solution to Export Contacts From HubSpot
To export contacts from HubSpot you need to use a solution that is capable of exporting your contact data into a format that you can easily use for multiple purposes. CSV to vCard Converter offered by BitRecover is one of the best tools to complete this process. If you want to export all contacts from HubSpot you can definitely use this tool. It offers you multiple advanced features to export your data carefully.
It offers you quick and easy steps to perform, you need to first export all your contact data from HubSpot then this tool will help you to convert all of them in bulk efficiently. It will directly import contacts from HubSpot to any widely used email client or platform as per your needs and requirements. Let us see how this tool works and generates results.
Quick and Easy Steps to Use this Solution
- Download the solution on your system and click on the Select button.
- You can choose a destination path of your choice and click on Save As button.
- After this enable, Save All Contacts in One VCF File option if needed.
- You can map all the contact fields according to your needs.
- Choose and set vCard Encoding from the given list if needed.
- Lastly, click on the Convert button to start the process.
Features of this Professional solution
- Standalone tool to import contacts from HubSpot to email or any other platforms.
- Maintains the hierarchy of the CSV data that you have uploaded.
- Allows you to choose a destination location to save your final data as per requirements.
- Offers direct option to convert contact CSV to vCard file format effortlessly.
- Allows you to set vCard encoding as per needs.
- Offers you the facility to map your contact data manually.
Conclusion
In conclusion to this article, we have discussed the best solution to export contacts from HubSpot. We talk about manual methods that do not directly export your data into a compatible file format. We have also discussed a professional method that helps you to import contacts from HubSpot to any other application or platform to access your contact details carefully. It offers so many advanced features that will help you to carve your resultant data as per your needs effectively. If you have any further doubts you can get in touch with our technical support team anytime.