How to Download Email Headers from Outlook?
Published: February 3rd, 2026 • 5 Min Read
Are you also not aware of how to download email headers from outlook and you want to capture fake or phishing emails, or you have other reasons? Then don’t worry, in this blog post, you will be going to learn about the process of email download from Outlook headers.
Outlook is the most used email application worldwide, and most users send and receive over 10 million emails every day. These emails include scams, spam emails, late or missing emails, and fake emails. Which is not safe for any user. In such cases, IT teams or cybersecurity experts need email headers to find and track them all.
So, in this blog post, we are going to share both manual and professional methods to download email headers from Outlook, and also share the main reasons behind it.
Common Reasons to Download Email Headers
There can be many cases of downloading email headers in Outlook; some of the important ones are shown below.
- When users receive phishing or fake emails, the IT team wants to check.
- If the email goes to the spam and to, find a reason behind the email being marked as spam.
- Email delivered late, wanted to know why the email got delayed
- The email has not received. To track the email, where the email is blocked.
- Displays the wrong sender’s name; headers show the actual name of the sender.
- Security or compliance issue, in some case the company needs proof, then downloading email headers is required.
These were the most common reasons that explain why the need to download email headers from Outlook. Now, moving on to the next section to know how to do this.
How to Download Email Headers from Outlook Manually?
Now we know the common reasons why the IT teams and cybersecurity experts need email headers. Whether you are a normal user or a team member of an IT company or cybersecurity, you can also download the email headers from Outlook. Follow the steps below to do so:
- Open the Outlook application in your Windows Operating System.
- Then, go to the Send/Receive Tab from the navigation bar.
- After that, click on the 3 dots or download preferences.
- You will see the option of “Download Headers.”
- Then, click on that option to “Download Headers.”
- Once you have done so, you can see it in the status bar.
Note: Using this method, you can only download header of all folders in Outlook.
To download headers from specific folders in Outlook, you need to follow the instructions below carefully.
- Open the Outlook application on your computer.
- Then, click on the Send/Receive tab in the navigation bar.
- After that, click on the Send/Receive Groups option.
- Then, select Define Send/Receive Groups option from the list.
- Here, select the All-Accounts option and click on the Edit button.
- Then, tick the option Include the Selected account in this group.
- After that, select the folders that you want to download the headers only
- Then, select the Download Headers Only option.
- Finally, click OK to finish.
Done! You successfully downloaded your email headers.
Professional Method Download Headers with Email
Now you know the manual methods to download Outlook email headers with email, but if you get complete emails with their headers, you can try the PST File Converter. This tool can add multiple PST files at the same time. It maintained data integrity during the conversion process.
Steps to Download Headers Using Professional Solution
- Launch the tool in your Windows operating system.
- Then, choose between the Files or Folders option to upload PST files.
- After that, select the folder where your emails are stored and click on the Next button.
- Select the file-saving option from the given list.
- Then, click next to start the process.
Done! You have successfully download email headers from Outlook.
Advantages of Professional Solution
- You can convert your PST files into multiple file formats, such as MSG, EML, MBOX, and TXT.
- This tool can download single and multiple PST files at the same time.
- Emails, contacts, calendars, tasks, and notes are preserved during the conversion process.
- It keeps the hierarchy of email headers, metadata, attachments, formatting, and folders.
- This software can convert data from broken or corrupted PST files.
These were the advantages of using this suggested tool to download email headers from Outlook
Frequently Asked Questions
- Does this application allow viewing complete email header details in the Outlook application
Yes, the tool provides a complete preview of email header details after download. - Can I download email headers from Outlook?
Yes, you can download headers from Outlook email by following the given approaches. - I have to store my Outlook email header details in PDF format. Does this wizard support the PDF format?
Yes, the wizard successfully supports exporting Outlook email headers to PDF format.
Final Thoughts
In this blog, we described the solution of how to download email headers from Outlook. We shared the common reasons to download email headers, along with the two manual methods and one suggested professional solution. Both manual solutions will give only headers from the entire mailbox and specific mailbox folders. On the other hand, the suggested wizard will download email headers from Outlook.