Change Meeting Organizer in Outlook for Easy Management
Published: March 28th, 2026 • 5 Min Read
You have a responsibility to change meeting organizer in Outlook, but you are not aware of how to do it, so you must read this blog. To change meeting owner in Outlook, we use Outlook’s cancel & resend method, a workaround method, & a professional solution to maintain data integrity. However, the manual methods require a basic knowledge of classic Outlook. Secondly, the manual solutions are time-consuming and prone to human errors.
The use of manual solutions to change meeting organiser in Outlook is possible by following the steps carefully, such as forwarding, updating attendees & adjusting calendar entries manually. These freeways are easy for a few meetings, but if you have hundreds of meetings, then this method is not useful.
Smart users and experts prefer a professional solution to maintain folder hierarchy, data safety, and to get the job done for batch meetings. This solution works faster than manual techniques to give results instantly. But if you are an individual user and still want to use Freeways and Pro ways, then follow the steps listed below in the upcoming section, and let us see how it gets your job done.
Change Meeting Organizer in Outlook with 3 Ways
In the upcoming sections, we are going to use 3 solutions for Outlook to organise meetings on it. With the first and second methods, we will learn how to change meeting organizer in Outlook. We assume that we are the person who has been assigned to manage, update, and control all the scheduled virtual meetings by the previous organizer of meetings. So, in your case, the meetings must be present in your Outlook environment.
1st Solution: Update Meeting Organizer in Outlook with Cancel & Resend
So, the easiest and direct solution to change meeting organizer in Outlook is to cancel the existing meeting created by the previous organizer.
- Open Microsoft Outlook on your computer PC.
- Click on the calendar icon to open the calendar tab.
- Then, choose the meetings that you want to cancel.
- After that, simply click on the “Cancel Meeting” button from the “Meeting Tab.”
- Now, re-create new meetings with the needed members.
- On the same tab, you will see the option “New Meeting.” Click on it to create a new one.
- Finally, add the necessary meeting details along with members and the agenda.
- Done, after attempting this solution, you can change meeting organizer in Outlook
2nd Solution: Set Meeting Organizer in Outlook Using Workaround
To update meeting organizer in Outlook with the workaround method, follow the given steps below.
- Open Microsoft Outlook on your computer PC.
- Go to the “Calendar” tab, click on “Meeting” from the ribbon section.
- Then, click on “Respond” button, to open “Dropdown” menu, and choose “Reply All” option.
- After that, the new meeting window will open.
- Here, press “CTRL + S” button on your keyboard and close that particular window.
- After that, switch to “Mail,” click on “View,” & open “Drafts.”
- Now, choose “Meeting Draft” and hit “Meeting” inside “Home” tab.
- Finally, your meeting will be created within a few seconds with complete details.
- Done, you can set the timing according to your attendees’ availability.
Loopholes of Using Manual Solution
- Outlook does not allow changing the meeting organizer directly, so users need to do this manually.
- Both the above-mentioned techniques might not be easy for a non-technical person
- Canceling & resending meetings creates confusion for the member who is going to join the call.
- To use both methods, the user must have access to the account with which the meeting was originally created.
- The process becomes time-consuming in the case of hundreds of meetings.
- Cancellation of the meeting will result in the loss of the participants from the meeting, so you need to make a new request for new meetings.
Instead of using manual techniques, such as re-creation of meetings or creation of new meetings is might be helpful; in such a case, you can use a dedicated tool to get the job done seamlessly.
3rd Solution: How to Change Meeting Organizer in Outlook Professionally
Using the freeways, you might face any serious challenges, such as time-consuming and human-prone issues, only when you have to handle multiple meetings at the same time. But on the other side, if you use BitRecover Outlook Toolkit, you can secretly change meeting organizer in Outlook. This tool will complete the tasks by simplifying the process & allowing you to manage Outlook data files accurately in bulk while maintaining complete data integrity. The program is always helpful in urgent cases. It solves all issues related to Outlook and its PST files.
Final Thoughts
At the end of the blog topic “How to change meeting organizer in Outlook” we found that it’s become an important task when the meeting organizer is not available. Shared the 3 best possible ways to change meeting owner in Outlook if they are not available. Using manual solutions to update meeting organizer in Outlook is possible and seems easy, but if you aren’t familiar with Outlook and its features, it can become time-consuming, confusing, and prone to human errors.
If you are a new or a habitual user of Outlook and don’t want to put yourself in technical trouble, you can go with the expert recommendation.