How to Check Archive Emails in Zoho Mail: Step-by-Step Guide

  

Mark Regan
Published: March 21st, 2026 • 7 Min Read

Do you have doubts related to archive emails in Zoho Mail? Let us simplify this for you. Your Zoho Mail box is overfilled and your important emails are buried. You want to clean and organize everything without deleting anything. This is where the archive feature stands out.

Archive Emails in Zoho Mail helps you to clean up your inbox, without losing a single email. Imagine that you are transferring items that are on your desk to a well-structured filing cabinet. Everything stays safe. Whenever you need it, you can find it.

This guide will help you to know about the Zoho archive emails feature, what it is, how it operates, step-by-step use and Zoho mail archive policy, like a professional. Stay tuned!

What Does Archive Emails in Zoho Mail Mean?

Once you archive Zoho Mail, that Zoho archive email does not get lost or deleted. It stays in the same folder. However, it is removed from the primary email list.

This makes your inbox look cleaner. Your Zoho email archives are still there. You haven’t deleted anything. It is the most perfect way to keep your mails organize without deletion.

• Saves in the same folder: Archive Zoho emails are saved in the same folder, but they are not visible anymore.
• Simple to locate in Future: Archived Zoho Mails can be viewed at any time under the View Archived option.
• Not Permanently Deleted: When you archive emails in Zoho Mail, it doesn’t mean you are deleting them. Your e-mails are secure and readable.
• Storage does not change: Archived Zoho Mails does not help you to get less storage in your mailbox. The emails still count.

Pro Tip: Your unread messages in your Zoho Mail Box do not include the emails you have archived. It means your inbox is more organized even when you have not opened them.

How to Archive Emails in Zoho Mail (Step by Step)

It is a very simple and easy process to archive emails in Zoho Mail. Here is exactly what you need to do to archive Zoho emails:

1. Log in to Zoho mail: You need to visit mail.zoho.com and log in using your credentials.
2. Open your Zoho Mail Box: Click on the folder of the Zoho mails that you wish to archive.
3. Select the emails: Check the box beside one or more emails that you wish to archive.
4. Zoho email archive option: On the upper action bar, click the Archive button at the top of the action bar.
5. Zoho archived emails: You archive emails in Zoho Mail. They are removed from the listing, and they are not lost, still, in the folder.

Five simple steps. No complex settings in use.

How to Check Archive Emails in Zoho Mail (Step-by-Step)

There are multiple ways through which you can find your archive emails in Zoho mail. Here are the most common methods used to find Zoho archive emails:

Method 1: Use Archive Folder Option

Archive folder is the direct way to find all your Zoho archive emails. Follow the below steps to use this method:

1. Log in to your Zoho mail account.
2. Go to the left pane of the interface.
3. Look for the Archive Folder in the listed options.
4. Click on the Archive Folder Option.
5. Your all archive emails in Zoho mail will open.

Method 2: Archive Emails in Specific Folder

You can find your archive Zoho emails using the folder-specific method. Below are the steps to use this method:

1. Log in to your Zoho mailbox.
2. Go to the specific folder where default emails exists.
3. Click on filter or View all option in top pane.
4. Click on the Archived option from the list.
5. Your archive emails in Zoho mail will open.

Method 3: Use Search to Find Zoho Archive

If you have a large volume of Zoho emails, you go for this direct search method. In this way, you can search your archive emails in Zoho mail:

1. Click on the search bar at the top.
2. Also, you can use advanced search option.
3. Use filter like subjects, sender name, from, to, date range.
4. Press Enter to filter out the results.
5. Find the required archive Zoho mail.

Zoho Mail searches across all folders, including archived emails.

Where Do Archived Emails Go in Zoho Mail?

Once you archive emails in Zoho Mail, they are stored in the archive folder. You can find the Zoho archive emails folder on the left pane below the other folders like inbox, sent, draft and outbox.

If you are unable to find the mail, you can directly search for it through the advanced search options. Let’s explore different methods to find archive emails in Zoho Mail.

Understanding Zoho Mail Archive Policy

Zoho Mail archive policy is an automated email archiving policy. You just need to set the regulations only one time, then Zoho Mail handles the rest. No manual effort needed.

• Archive policies are pre-determined rules that are automatically operated.
• They are applicable to the chosen folders of your choice.
• Unread and flagged emails will not go through archiving.
• The Default Zoho Mail Archive Policy covers all the folders that you can’t change or edit.
• You can create custom policies as you want.

How to Set Up a Custom Archive Policy

1. Open your Zoho Mail Box and go to settings.
2. Select the Zoho Mail Archive Policy option.
3. Click the Add (+) sign next to the Custom Policies.
4. Select an archive status – time, message numbers, or email size.
5. Click on Create, then administer the policy by using Add Folder.
6. Auto-archive options exclude all unread or flagged messages.

Pro Tip: The Default Archive Policy is set on all the folders automatically. You cannot modify it. However, it has the ability to make an infinite number of custom policies to archive emails in Zoho Mail and place them in any folder of your choice.

How to Unarchive Emails in Zoho Mail

Found your archive emails in Zoho Mail?Great. Now, if you want to know how to unarchive Zoho emails, then follow these steps:

1. Select the Archive option in the left pane.
2. Check the boxes to select the Zoho mails you want to unarchive.
3. Click on the Move to icon on the top menu.
4. Select the location you want your archive emails in Zoho Mail.
5. You will get email on your desired location immediately.

Note: Archive emails in Zoho Mail does not free up your storage. If you want to clean your mail, take a backup of your Zoho emails and delete the unnecessary emails. It is important to use a trusted tool to backup your Zoho mail. I recommend you the BitRecover Zoho Backup Tool.

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Wrapping Up

Archive emails in Zoho Mail is among the most useful tools that help to maintain your Zoho Mail Box clean and organized. You are not deleting or losing any email. This is to just clean and manage them.

You have all the control to do it manually, by folder or via an automated Zoho mail archive policy. There is also a new feature of “Archive Folder” that enables one to find their archive emails in Zoho Mail with ease.