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How to Configure Zimbra Calendar with Outlook? Best Tested Methods

  Mark Regan
Mark Regan
Published: February 14th, 2026 • 4 Min Read

If you want to sync your Zimbra calendar with Outlook to stay updated with meetings and events. Then this guide is for you. This guide explains four effective methods to sync your Zimbra calendar with Outlook.

Zimbra supports different types of calendars to fulfill user requirements like personal calendars for home users, shared calendars for corporate and resource calendars to manage meeting rooms, or requirements. Zimbra offers on-premises or cloud platforms. This allows you to make your mailbox accessible from anywhere easily without depending on any specific machine with complete control over their data with on-premises. While Outlook is part of the Microsoft Suite, it also allows collaboration with Teams, OneDrive and SharePoint.

What You Will Find Here? Hide
  1. Methods to Sync Zimbra Calendar with Outlook
  2. Method 1. Using ICS Export/Import
  3. Method 2. Using Zimbra Outlook Connection
  4. Method 3: Using Exchange ActiveSync (EAS)
  5. Export and Import Migration Method to Transfer Zimbra Calendar Data to Outlook
  6. Key Features of Recommended Tool
  7. Conclusion

Methods to Sync Zimbra Calendar with Outlook

Method 1. Using ICS Export/Import

  1. Open your Zimbra account in the web browser.
  2. Click the Calendar tab and select the calendar as you want to export.
  3. Go to Preferences and click on Import/Export > Export.
  4. Save the calendar as an ICS file.
  5. Open Outlook and go to File.
    click on file
  6. Hit on open and export then press on import/export.
    open and export
  7. Choose Import an iCalendar(ICS) file and hit the Next button.
  8. Select the ICS file you exported and import it into Outlook.
  9. Click finish to access Zimbra calendar in Outlook.

Method 2. Using Zimbra Outlook Connection

  1. Download Zimbra Outlook Connector Add-ins.
  2. Run the installer and follow on-screen instructions to install it and then launch Outlook.
  3. Restart Outlook to activate the plugin.
  4. Open Outlook and locate connector settings.
    open Outlook
  5. Enter your Zimbra server address, username and password.
    press connect
  6. Select the calendar as you want to sync with Outlook.

Method 3: Using Exchange ActiveSync (EAS)

  1. Ensure your Zimbra account supports Exchange ActiveSync.
  2. You need to specify permission if you are using a corporate or on-premises server.
  3. Open Outlook and click on file and then hit on Add Account.
  4. Enter your Zimbra email address and password and select advanced options.
  5. Choose Exchange ActiveSync as Account type and enter Zimbra server URL.
  6. Ensure SSL/HTTPS is enabled for secure conditions.
  7. Verify that the username and password are correct.
  8. Click Next and allow Outlook to verify your Account.
  9. Once configured successfully, it will automatically update your calendar details.

Export and Import Migration Method to Transfer Zimbra Calendar Data to Outlook

If you don’t want to perform manually as you are not familiar with the configuration or add-ins or don’t want to take any risk with your Zimbra mailbox data. Then, we recommend you to choose BitRecover Zimbra Converter as it can convert into Outlook compatible PST format to easily access in Outlook with maintained originality as appears on the Zimbra.

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  1. Download and launch software on your system.
    run Zimbra calendar to Outlook converter
  2. Click on Add file and Select the TGZ file exported from Zimbra.
    Select Zimbra files
  3. Choose the Zimbra calendar folder or any other as you want to sync with Outlook.
    select Zimbra folder
  4. Now, Select PST in the list of Saving options.
    Choose PST file
  5. Browse destination as user easily to navigate and press Next button.
    choose destination
  6. Now, Open Outlook and click on the file.
    click on file
  7. Hit on open and export > Import/Export.
    select import/export
  8. Choose Import from another program or file and hit the Next button.
    click on import from another program or file
  9. Choose a destination folder and click Convert.
    choose Outlook data file
  10. Now, You can easily import your Zimbra Calendar data in Outlook.

Key Features of Recommended Tool

  • It also allows you to transfer Zimbra calendar, emails, contacts and other data in Outlook supported PST format to easily access in Outlook.
  • This tool also supports filter options such as date range, folder or item type as per user required to transfer.
  • It is specially designed to easily operate without having advanced technical knowledge.
  • This tool is specially marked as maintaining accuracy and no risk of losing any bit of data.

Conclusion

In this guide, we have shared all effective ways to easily sync your Zimbra calendar with Outlook. You can perform it manually if you have the expertise to do it. If your data is first priority then you can use Recommended Software as it is known for being simpler and reliable for accuracy. While manual methods work for basic needs, they may not be ideal for large or frequently updated calendars. So, both have their own benefits you can opt according to your needs.


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