How to Search For All Emails From One Person in Outlook?
If you want to Search for All Emails from One Person in Outlook then you can use Outlook inbuilt search mode or advanced mode to filter emails messages sent or received from specific sender or receiver. This is useful when you need to sort conversation from a specific email address to locate attachments or check email communication.
Outlook is a powerful email client, but when your inbox has thousands of emails, finding emails from specific people can feel like searching for small data in a large database. That’s why the Outlook search tool comes in handy to locate every email from the sender quickly and efficiently.
Purpose of Searching All Emails From One Person in Outlook
- Instantly find all emails from a specific person without scrolling.
- Need to check past conversations from a specific person.
- Locate important attachments from specific senders.
- Check emails you have missed.
- Manage or sort emails from specific people.
How to Find All Emails from One Person in Outlook?
Method 1. Using Instant Search in Outlook
- Open Microsoft Outlook and Hit on Mail.
- Click on Search Box at the top and type sender name or email address.
- Outlook will show all related emails.
Method 2. Using Advanced Find
- Open Outlook and Press CTRL+SHIFT+F on your keyboard.
- In the form field, type the person name or email.
- Select a folder or date range(if needed).
- Click on Find Now to see the results.
Method 3. Using Search Folder
- Open Outlook and right-click on Search Folder.
- Click on New Search Folder and choose Mail from specific people.
- Select the person and click OK and open the search folder anytime to view all emails.
Alternative Method to Search Specific Email in Outlook PST File?
As sometimes users don’t have Outlook installed or need to Search for Emails from a Specific Person in Outlook PST file. Then, we recommend you to choose BitRecover Outlook Converter as it supports selecting specific mailbox folders or can also export specific sender email addresses and more.
Steps to Search Specific Email in Outlook PST File
- Download and run Recommended Software on your system.
- Click on the Configured Outlook file and hit the Next button.
- Preview to select Outlook mailbox and press Next option.
- Choose the Saving option as user comfort to access.
- Browse destination and select advanced filter as needed.
- Click on Convert to export emails from a specific person from Outlook PST file.
Benefits to Use Recommended Software
- It exports only the emails you actually need instead of the entire mailbox.
- Select emails from specific sender or receiver for precise results.
- Apply a custom date range to export emails from a particular time period.
- Filter and export emails related to a specific subject.
- Exclude unnecessary or unwanted Outlook folders during the export.
- Maintain original email structure same as the source PST file.
- Save time by avoiding manual sorting of emails.
- Export only mails, contacts, calendars, and other Outlook data.
Common Questions
How to Get Outlook to Search all Emails?
To search all emails in Outlook, click the Search Box and select All Mailboxes or All Outlook items. Make sure indexing is complete and search filters are cleared so Outlook can scan every folder properly.
Why does Outlook not Search all Emails?
Outlook may not search all emails but due to incomplete indexing, restricted search setting, or corrupted data files. Unlike Outlook, rebuilding the search index, or repairing the PST file usually resolve the issue.
How to Search for a Person in Outlook?
Click the Search Box in Outlook and type the person name or email address. You can also From: name or Advanced find to quickly locate all emails from that person across the folder.
Final Verdict
In this article, we have covered all essential techniques to Search For All Emails From One Person in Outlook. After applying these techniques you can easily find emails in Outlook or can also filter from Outlook PST file. You can opt any of them according to your requirement.