How To Recall An Email In Outlook ? – The Complete Guide

Rollins Duke   
Published: May 13th, 2024 • 5 Min Read


I have been using Outlook 2019 for the past few months. While I was sending an email to my customer, I forgot to insert an important attachment with it. Now, I want to recall an email in new Outlook 2019 on Windows 10 OS. I tried to recall Outlook email but the attempted operation failed. How to recall the Outlook message that has been already sent. Also, please tell me how long does it take to recall an email in Outlook app. – Stanley, USA

Technology has been evolving at a rapid pace. It is made for human beings but humans make mistakes while using this technology. For daily personal and professional needs, you use Outlook. However, sometimes even a small wrong hit on the send button can lead you in trouble.

It’s a very usual mistake that happens often: You have sent some important emails and later realize that it includes embarrassing errors. The situation becomes worse when you hit on the Reply All button to send a private Outlook email at your workplace. Sometimes, you forgot to include an attachment to the corresponding email. Later, you try to recall an email in Outlook.

Well, undoing the damage may take some time, but still, you have a solution for the recipients who haven’t read your sent email. There is an in-built feature in Outlook that could save you from situations where you discovered an error in the message and want to recall it for modification. In this write-up, we will describe how to quickly recall an email in Outlook 2019, 2016, 2013, 2010 versions.

Note: These instructions will work out when in the Outlook you have hit on the Send tab. Also, both the sender and receiver must have an Office 365 or Microsoft Exchange Server email account.

How To Enable Recall An Email In Outlook That Has Been Sent ?

Step1: Open MS Outlook and click on the Sent items folder in left panel Windows. Search the email to recall with a double-click on the desired email to open.


Step2: In the toolbar section, go to the Message tab.

Step3: Choose the Actions button and pick the Recall this message option.


Step4: Now, once you click on this option, a pop-up window will appear on the screen. It will show two options:

1. Delete Unread copies of this message – To Recall an email in Outlook

2. Delete Unread Copies and Replace with a new message – To replace the desired message with a new one.

If you want to know that the processing to recall Outlook email is working or not, enable the checkbox telling Tell me if recall succeeds or fails for each recipient check box. Once you have selected the option, now you click on the OK button.

delete unread messages

Note: If you have selected Delete Unread Copies and Replace with a new message, you can change the previous message with a new one. Click on the Send button once done.

By following these instructions you will be able to solve these queries:

How do I recall a sent email in Outlook?
How to recall message in Outlook email?
How to recall Microsoft Outlook email of 2013 version?

What Are The Situations To Know If Email Recall Works In Outlook?

There are many factors based on which results to recall an email in Outlook 2016, 2013, 2010, 2019 can vary. These are the situations when recall Outlook message works:

1. If you want to recall read email in Outlook, this solution will possible will not work. This is because, both the original and new message has been read by the recipient.

2. If you want to recall an unread email in Outlook where the recipient hasn’t opened the original message. Only the new received message has been read, in that case, the original message is deleted.

3. If the recipient has already read the original message when the new message is processing. Then, the recipient will be informed to delete the message from the message.

4. If the recipient has moved the email message out from the Outlook inbox folder into a new folder. And the recall Outlook email goes to the inbox then the retraction fails irrespective of whether the recipient has read it or not.

On various platforms, users ask different sorts of queries regarding their email requirements. Recently, we got an email from one of our clients. The query was –

Hi, I am James and I need your valuable guidance. There are some Outlook emails that I want to convert into PDF files because I want my documents in a read-only printable format. This Outlook data consists of some orphaned emails too. I don’t know how can I do this. Please provide me a reliable solution.

Finest Solution For Converting Your Outlook Emails

Once you know how to recall an email in Outlook, it’s time to convert these emails into several file formats. PST Converter is an expert solution of BitRecover that permits to transfer and convert Outlook PST emails into multiple file formats. It supports formats such as MSG, EML, EMLX, TXT, MBOX, HTML, MHT, XPS, RTF, DOC, Windows Live Mail, CSV, ICS, vCard, PDF, Lotus Notes, Zimbra, Maildir, Thunderbird, МойОфис Почта (MyOffice Mail), Entourage (RGE), Outlook for Mac (OLM), Gmail,, Yahoo, Office 365, Exchange Server, Hosted Exchange Server, G Suite, IBM Verse, Amazon Workmail, IMAP, etc.

This wizard supports batch conversion of Outlook emails for saving valuable user’s time and efforts. It offers a terrific technique to convert even deleted email folders and corrupted emails to the supportable file formats. This wizard is a leading conversion solution that does not requires MS Outlook installation for the entire processing.
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Summing Up Together

It seems embarrassing whenever you have forgotten to include some important information in your email. Moreover, if you have Sent a wrong email to someone it is nonproductive. The feature to recall an email in Outlook 2019, 2016, etc has been a frequent query that can be easily resolved by following the right steps.

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