How to Print Contact List from Outlook via 3 Working Ways

  

Mark Regan
Published: January 16th, 2026 • 6 Min Read

If you are searching for ways to print contact list from Outlook, then this blog post is for you. In this blog post, we are going to use the built-in method, the free method, and an expert-recommended trusted solution to print Outlook contact list.

Microsoft Outlook is a powerful email client that is used not only for emails but also for contact management. Sometimes users need a hard copy of their Outlook contact list for physical backup, office records, or for meetings. But they don’t know how to print address book in Outlook.

In this guide, we are covering step-by-step methods to print Outlook Address Book easily. Additionally, informing you how to make a printable format of a contact list of Microsoft Outlook contact section data.

So, let’s start with methods to print the Outlook contact list with details, which may help you choose the one that works best for you.

Do the Methods Print Outlook Contacts List with All Details?

Yes! Printing Outlook contacts list in detail is possible, but it depends on which method you are going to use. Every method of Outlook printing the level to show the date will be different. Below, we are discussing the use of the Built-in method to print Outlook contact list.

How to Print Outlook Address Book via Built-in Method?

If you just need basic details like name, phone number, and email, then Outlook’s built-in print method is enough for this. This method is simple, but using this method, users will not get other details like notes, company details, addresses, and custom fields in the print format. If you want only basic contact info, you can use this method to print. Follow the methods listed below to use the Built-in method.

Method 1. Print Contact List from Outlook Using Shortcut

1. Open Microsoft Outlook on your Windows PC.
2. Go to the bottom left corner navigation bar and click on “three” dots.
3. Then, click on the “folder” option.
4. Now, press the keyboard shortcut “CTRL + P” to run the print command.
5. Or open the “File” menu and click on the “Print” option.
6. Then, choose the print style between Memo Style/Phone Directory Style/Card Style.
7. Now, select the printer, and check the print preview.
8. After that, click on the print button.

Done! You have successfully print Outlook address book with basic details.

If you want to print contact list with more details, then using the Table/List View is the right option. The use of table/list view method is described below.

Method 2. Table/List View Printing

1. Open the Microsoft Outlook on your desktop PC.
2. Then, click to open “contacts.”
3. Now, go to the top left corner and click on the “Change view” button.
4. Then, set the view in between “List/Table.”
5. Press “CTRL + P” to open the “Print” menu.
6. Now, set the print settings, then click on the “Print” button.

Done! You have successfully print contact list in Table/List view from Outlook.

Challenges of Using the Free Method

• Using simple print, you can only print Outlook address book contacts with basic details.
• Have very limited control over formatting options such as column width and font size.
• Not workable for batch Outlook Address book print, pages are not properly aligned.
• No option to filter the specified contacts from the list before printing.
• Multiple contact folders cannot be printed at the same time.

These were the major challenges that users will face when they are trying to print Outlook contact list.

If the Built-in methods fail and do not help you to print contact list from Outlook as per your need then you can check out the next method below.

Trusted Solution to Print Outlook Contact List

To print Outlook address book contacts, you can try the BitRecover PST to PDF Converter program. This tool allows you to print selected contacts using advanced filter options. Additionally, you can also print emails with attachments using the same tool. It maintains data integrity while converting PST to PDF and gives you a ready PDF for print contact list from Outlook.

How to Print Outlook Address Book Using the Expert Utility?

1. Run the software on your Windows PC and click “NEXT“.
2. Then, select “Convert configured Outlook mailbox Data” and click on the “NEXT“.
3. Now, select the “contacts” folder and click on the “NEXT” button.
4. Set the destination path to save the PDF file and click on the “NEXT” button.
5. Then, go to the “Filter Options” to filter required contacts and click on the “Import” button.
6. After that, your conversion process is started, wait for a few seconds to complete.
7. Finally, you get a pop-up notification of successfully conversion process.
8. Done. Click the “OK” button and navigate to the folder where your ready to print contact list from Outlook is saved.

When to Use an Automated Way Over a Free One?

The Free built-in print options are useful only when users have to print basic tasks or print with Table/List view. But this is not useful in every situation, especially when they have complex contact data and bulk files. In such cases, using an automated solution is the easy and efficient option.

The listed reasons explain why to use an automated way over a free one:

• When you need to print contacts with more details like notes, addresses, and custom fields.
• You have bulk quantity, and manual printing feels time-consuming and improper.
• Need a professional formatting to create business reports or office records, then they are not useful.
• When you need to filter out the required contact only before printing.
• If the important fields are missing and the prints are not proper.
• When you need to save your effort and time to complete the printing task.

These were the reasons for using a professional solution over the free one. On the other hand, the automated tool handles contact data efficiently and makes printing customizable, easy, and direct.

Conclusion

In this blog post, we have discussed the methods to print contact list from Outlook. We used the three methods to print Outlook contact list and found that using the built-in method is only useful for basic printing, multiple contacts cannot be printed and have limited controls. However, using the trusted solution to print Outlook address book contacts makes printing more efficient and easier with its advanced filter option. Additionally, it also maintained the data integrity during the conversion process