How to Delete Mail from IMAP Server for Free Up Space?

Rollins Duke   
Published: January 27th, 2023 • 7 Min Read
Are you guys looking for a solution to how to delete emails from IMAP server? If yes, then you are at the right place. This is a common query of many users. In this blog, we will explain the perfect solution to this query. It can be solved with the help of an automated solution, the IMAP Email Eraser.

Imagine you have some sensitive information in your emails that you want to protect from everyone else. You have deleted those mails but still are worried that someone might access them from Trash. The only solution to this problem is to permanently delete those mails from the IMAP server. Cleaning up mails from IMAP server also releases storage space.

Why Do Users Delete Emails from Server?

To free up space, every user wants to delete emails from IMAP server permanently. When we delete emails from the Inbox folder, the messages are not removed permanently. Users can still find those mails in the Deleted Items folder. If users want to erase emails from IMAP server permanently, then they have to again delete those mails from the Deleted Items folder.

Read User’s Query

I am using a professional email id for the past 10 years that has millions of emails. Now I want to configure my email id with a desktop-based Thunderbird email client using IMAP Settings. But before configuring my email id, I want to delete IMAP emails from the server as I don’t want to get unnecessary emails on the desktop-based email client. Therefore, I want to remove all old emails from the IMAP Server. Do you have a solution for me?

Techniques to Delete IMAP Emails from Server

Emails can be deleted from the IMAP server by using:

  1. With the help of Manual Technique
  2. By using Automated Solution

How to Remove Emails from Server – Manual Method

Follow these steps to manually remove emails from the IMAP server permanently:

  1. Open an email conversation, and click the message option.
  2. After that, select the items that you want to delete.
  3. A warning will pop up to confirm delete or cancel the action. Click on delete permanently.
  4. Thereafter, open the deleted items folder.
  5. The deleted messages will move to the trash folder. Delete the messages again to permanently remove them.

Limitations of Using Manual Technique

There are certain limitations to using this Manual approach to accomplish this task.

  • This method is quite lengthy and time-consuming.
  • Users will not be able to delete bulk emails at once.
  • Users will have to repeat the process of deleting emails again and again.

Therefore, using the manual method is not a good option. If you need to delete one or two emails, then a manual process is a good option. But if you have to delete multiple emails from the IMAP server, then the manual method is not suitable.

How to Erase Emails from IMAP Server – Professional Method

Using an automated solution to accomplish the process is the best solution as it will save a lot of time of users. Email Remover Software is the best-suited application that will quickly delete IMAP messages from the server. This application provides an option to bulk erase IMAP emails at once to save time and increase productivity. The tool also provides highly advanced filters to delete old emails by date range, subject, sender, attachments, etc.

How to Delete Emails from IMAP Server?

  1. First, install and run IMAP Email Eraser software on the system. The software will show the list of email sources in the user interface. Select IMAP from the source list. After that, enter IMAP account email credentials such as Email id / Password and press the Login button.
    imap email eraser
  2. The software will start fetching all mailboxes from the selected email account. Select the desired mailboxes from the IMAP email account from which users wish to delete all email messages.
    choose imap folders
  3. Select Advance Filter options according to your need.
  4. Finally, click the Delete button to delete emails from the IMAP server. Users can see the live deleting process of emails on the screen.
    delete emails from imap server
  5. IMAP Email Eraser shows a warning message, i.e., IMAP Messages or Attachments once deleted cannot be retrieved back. Are you sure you want to continue? Press the Yes button to permanently delete emails.
    how to remove emails from server
  6. Now, the software is deleting emails from the server, so wait for a while. After receiving the message of completion, click the Ok button.
    delete imap emails from server

Note That: If you don’t know the IMAP Settings of your email account, then go to Enter your email address in a specific field and click the Find button. Thus, you can easily know the IMAP (Internet Message Access Protocol) settings of your account.imap settings

Think Before Erasing IMAP Emails

If you have decided to delete emails from IMAP Server account, then it is advisable to first store them on your local pc. Download IMAP Mail Backup Software is an expert-recommended tool to save IMAP emails on the local computer as well as the hard drive. This software comes with multiple saving options and allow users to choose any saving format.

Download for Windows Download for Mac

IMAP Email Eraser – Fascinating Features

The fastest way to free up IMAP server email quota space:  This utility permits users to remove emails from server folders. No matter how many emails the user’s IMAP account holds, this application will immediately free up email space.

Data filter for selective IMAP email deletion: If the user wants to delete only some selected email messages from the server, then this is the best application as it provides various advanced data filtering options. The tool allows users to only remove attachments, delete only attachments, delete old emails within a certain date range, delete emails permanently with a subject, delete emails from related addresses, etc.

Best software to remove IMAP emails permanently:  The utility allows users to erase emails from IMAP server even without opening them. The tool provides an option to delete emails permanently from the mail account.

Delete IMAP emails from server in batch: IMAP Email Remover can delete IMAP emails from multiple IMAP accounts at once. For the batch mode option, you will need to enter your account credentials on a CSV file. Thereafter, upload CSV files in the software panel to remove emails from several IMAP accounts in bulk.

Commonly Asked Questions

Q 1 – I want to remove emails from the server by specific year and date range. Is it possible using your software?

A – Yes,  deleting emails from server by date range/year is possible in this software. Users can set the date range to erase IMAP Server emails of that time.

Q 2 – How do I permanently delete emails from the server?

Ans – With the help of IMAP Email Eraser application, you can permanently delete emails from the IMAP server in bulk without facing any issues.

Q 3 – Can I delete selected IMAP email folders from server as per my choice?

A – Yes, before deleting messages from the IMAP server, you can see all IMAP folders in the software interface in the File Explorer view. Hence, you can easily choose only specific required folders from the software panel for deletion.

Concluding Lines

In this blog, we have explained how to delete IMAP emails from server permanently. Deleting emails is a bulky task but it is necessary as well. If users want to free up space, then they have to delete unnecessary emails from their mail accounts. This software provides the simplest way of deleting emails from the IMAP server.

Here we have discussed both manual and professional methods to delete emails from the server. For the convenience of users, the free trial version of the application is also available. It allows users to delete 25 emails after which users can purchase the software as well.