How to Archive Zimbra Emails in Bulk? Complete Guide

  

Rollins Duke   
Published: February 10th, 2026 • 4 Min Read

In this guide, we will cover both manual and professional methods to archive Zimbra emails with all data. So, you can easily find an approach according to your requirements. We have shared all tried and tested methods that allow you to make a local backup of old emails and also it will help you to free up Zimbra primary mailbox storage.

Manual Method 1- How to Archive Zimbra Emails?

1. Login to your Zimbra webmail account.
2. Right-click on any email and choose the Archive option.
3. Now, your email will be stored in the archive folder and remain on the server.

Limitations:

• This manual method will only move emails and does not reduce the mailbox space.
• Users cannot access email messages offline.
• It requires a stable internet connection to archive or access archived emails.

Manual Method 2- How to Archive Zimbra Email to Local Drive?

Follow the below step-by-step process to manually archive Zimbra mailbox using the Zimbra built-in export feature. This method will allow you to download and store emails locally.

1. Login to your Zimbra webmail.
2. Go to Preferences and select the Import/Export option.
   
3. After that, in the Export box, check all options under the Data types to export the entire mailbox.
   
4. Once done, click on Export and enable the Save file option to save emails on local/computer.
   
5. Set a destination path and click Save.
   

That’s it, you have successfully archived Zimbra mails in a backup file on your selected location. Now, you can access or restore emails whenever required.

Limitations:

• In this method, you need to repeat the process to archive new emails.
• Large exports can consume a lot of time depending upon the file size.
• The method only saves a copy of your emails locally, it does not delete existing email from inbox.

Quick Steps to Archive Mail Zimbra without Data Loss

1. Download and install the tool on your system.
2. Go to the Add Files/ Folders option to select Zimbra emails from your local drive.
   
3. Next, click on any mail to view its content with attachments.
   
4. Thereafter, navigate to Convert and choose your preferred saving option from the list.
   
5. Lastly, set a destination path and click Next to start the process.

Key Benefits of using the Above Verified Software

• Allow users to batch archive Zimbra emails in a single process while saving time.
• This tool ensures a safe process with zero risk of data loss or any modification.
• It supports a simple GUI which makes it suitable for both technical and beginner users.
• The tool supports multiple filter options based on date range, subject, sender, receiver etc. This helps in selective archiving emails, saving storage.
• Compatible with all versions of Windows OS including latest and old ones.
• Offer its users a free trial version to test functions and features before investing into it.

Conclusion

Now, we hope you got the actual solution to archive Zimbra emails that meets your requirement. We offer both manual and automated ways but manual solutions have lots of limitations and are not reliable when data is our first priority. So, we recommend you to choose a professional suggested tool i.e. known for its fast performance and reliable process to protect your data. It is also reliable for maintaining data integrity and safe processes. If you face any issue during the process you can connect with us via live chat or contact by email.